Part-Time HR Specialist

7 days ago

Omaha, United States Zelle HR Solutions Full time
Job DescriptionJob Description

Job Title: Part-Time HR Specialist

Reports to:

General

This is a part-time position working an average of 20 hours per week. The part-time HR Specialist's responsibility is to assist in efforts relating to HR, recruiting, onboarding, and to communicate consistently with human resources.

Professional Skills and Accountabilities:

  • Source and recruit candidates through multiple platforms and avenues.
  • Create consistent interview process.
  • Create phone interview questions and timely facilitate phone screening of candidates.
  • Timely pass qualified candidates onto Hiring Manager for consideration.
  • Set up second round interviews with Hiring Manager.
  • Initiate offer with new hire after consultation with Hiring Manager, Operations Manager, and Executive Director on pay, start date, and additional benefits.
  • Conduct all pre-screening requirements prior to new hire start date.
  • Schedule, monitor, and manage new hire training and onboarding, including but not limited to;
  • First day orientation,
  • Registration of accounts (email, Relias, Therap, etc.),
    • Ensure Relias modules are done within designated timeframe.
  • Schedule CPR/First Aid training, if not already certified,
  • Schedule STARS training,
  • Input new hire into NE New Hire and E-Verify,
  • Complete new hire employment file and records,
  • Submit Compensation Form to Controller.
  • Manage and maintain employee records and files, including quarterly audits, while ensuring confidentiality.
  • Stay abreast of company hiring needs and hiring trends.
  • Research, schedule, and participate in career fairs, campus participation, and other opportunities for job recruiting.
  • Participate in weekly scheduling meetings.
  • Regularly follow up with Hiring Managers and employees to ensure follow up meetings, performance reviews, and training are being completed.
  • Distribute and collect Property Forms for office keys, laptops, cell phones, etc.
  • Follow exit processes, including;
  • Schedule and facilitate exit interviews,
  • Terminate employee in systems,
  • Submit Compensation Adjustment Form to Controller,
  • Gather Company materials and property.
  • Stay on top of annual training and records for each employee.
  • Schedule CPR/First Aid training for all staff prior to the expiration of their certifications.
  • Conduct annual background and DHHS checks for all staff.
  • Collect Auto Declarations and Driver's Licenses when applicable for all staff (depending on expiration dates).
  • Monitor the annual Compensation Adjustment spreadsheets to ensure proper merit and COL increases.
  • Manage benefit administration process.
  • Manage leave of absences.
  • Understand and enforce all Personnel Policies.
  • Arrive to work on-time and is in attendance on scheduled working days
  • All other duties as assigned.

Professional and Employee Relationships:

  • Represent the agency in a professional manner at all times by modeling integrity, upholding ethical standards, and demonstrating solid interpersonal skills.
  • Works well independently, but also as a team in providing support to other staff.
  • Networks to develop effective professional relationships.
  • Sensitivity to people with Intellectual or Developmental Disabilities (I/DD) and their families.
  • Exercise poise, tactfulness, and diplomacy in sensitive or confidential situations.

Computer Skills:

  • Experience with Microsoft Office
  • Develop and maintain Excel spreadsheets
  • Type 25 words per minute

Preferred Talents:

  • Achiever, driven, and team player
  • Inherently self-managed and able to work independently
  • Ability to multitask
  • Strong communication skills; written and oral
  • Passionate about creating relationships
  • Positive, trustworthy, polished, and engaging
  • Effective decision-making and problem-solving skills
  • Set priorities for simultaneously managing a variety of assignments and activities; meet deadlines
  • Detail-oriented as shown through organizational and record-keeping skills

Qualifications:

  • 4-year degree; preferred.
  • 2+ years of HR Experience.

Physical Requirements:

  • Operate a computer, calculator, fax machine, postage meter, copy machine, and other office machines
  • Sit and work at a computer for long periods of time
  • Lift (under 25 lbs) and carry equipment/material

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