Administrative Assistant

5 days ago

New York, United States Project Find Full time
Job DescriptionJob DescriptionSalary: $16.50 - $18.50/hr

Project FIND’s mission is to provide low- and moderate-income and homeless seniors with the services and support they need to enrich their lives and live independently. Today Project FIND operates three supportive housing residences that are home to about 600 people and four senior centers with over 3,000 members. Our members and residents range from the healthy and active to the frail and homebound to the homeless. For all these men and women, Project FIND is a critical resource, providing housing, meals, and programs that help individuals navigate the challenges of aging by encouraging community engagement and healthy living. Please visit our website at: www.projectfind.org.

 

Job Summary:

The Administrative Assistant (AA) for Woodstock OAC will provide general clerical/administrative support to the OAC program staff.  The AA will greet participants and visitors, answer phones, provide information and referrals, maintain filing of documents, assist with daily database uploads, collect, compile, and input data into agency and funder databases).  

Responsibilities include:

  • Collaborate with staff to create a warm and welcoming environment and provide program and resource information upon request.
  1. Greet participants, volunteers, and guests. 
  2. Answer the phones and direct calls.
  3. Provide information and referrals upon request.

 

  • Assist in maintaining program data uploads, storage, and various activity documents.
  1. Process participant identification cards.
  2. Prepare copies of program materials as needed.
  3. Assist in maintaining office calendars and set up reminders as needed.
  4. Upload program attendance and congregate meal data to STARS/PeerPlace and agency internal databases daily.
  5. Assist staff with data collection for reports and potential funders.
  6. Maintain digital and physical file storage system.
  7. Collect, record, and submit program contributions daily.

 

  • Assist the program staff with the production of and distribution of older adult center written materials.
  1. Assist with the creation and submission of monthly newsletters.
  2. Create program flyers.
  3. Assist with electronic and onsite distribution of program calendars.
  4. Assist with the streaming needs of the program.
  5. Type letters and reports as needed.

 

  • Assist in maintaining program supply and office needs.
  1. Organize and store program and office supplies, track inventory.
  2. Assist with tagging NYC Aging equipment and update equipment register as needed.


  • Perform other duties/tasks under the direction of the Senior Program Director as they relate to program and services.


Qualifications:

  • High school diploma or equivalent with a minimum of 2 years of relative experience; or Associate’s degree and 1 year of relative experience.
  • Ability to read, write, and speak English.
  • Must be proficient in Microsoft Suite programs.
  • Strong organizational and time management skills required.
  • Team player who works well with others.
  • Bilingual candidates are strongly encouraged to apply. 

 

Schedule: 35 hours per week (Tuesday-Saturday 8am-4pm).  Please note that this position requires the availability and flexibility to work some holidays and weekends.

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