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Office Manager

2 months ago

Vineland, United States G.E. Mechanical Full time
Job DescriptionJob Description

G.E. Mechanical, LLC offers you more than just a salary and more of what makes life exciting and interesting. Beyond a competitive base salary with medical, vacation, holiday, and 401(k) benefits package. G.E. Mechanical offers you the opportunity to run your own projects, control the daily decisions that accompany any job and unlimited growth opportunities. Our team is our greatest assets. We want you to be the one who helps take us to the next level. If you're looking for more out of your career, for more out of life, then it's time to break-out of your comfort zone and apply today.

G.E. Mechanical LLC is a leading full-service mechanical contractor, headquartered in Vineland, NJ and serving all of Southern New Jersey. Family operated since 1984, G.E. Mechanical has provided a full range of refrigeration, HVAC, plumbing, drain cleaning, and environmental services to commercial, industrial and residential customers.

POSITION OVERVIEW:

The Office Manager is responsible for managing the company licensing, compliance, and general office functions to ensure ensure efficient and effective business practices. This role involves coordinating between different departments, overseeing non department specific office operations, ensuring all regulatory compliance, and driving operational improvements. This position will also take the lead for scheduling and coordinating company events and assisting and/or leading key initiatives or projects.

Reports to: President

Supervises: Office temp and/or part time positions (where applicable)

RESPONSIBILITIES:

Ensure the company adheres to industry regulations and standards
Manage and maintain all necessary business licensing for G.E. Mechanical and all related entities
Stay up to date on regulatory changes and suggest/implement necessary adjustments to maintain compliance
Maintain accurate and confidential records for compliance purposes
Collaborate with executive team to develop and analyze company office budget
Manage relationships with office vendors and service providers, negotiating as needed for best terms
Order and maintain office supplies and equipment
Ensure the office environment is productive and well maintained, working with Fleet/Facilities Manager, janitorial vendor, etc.
Lead or support special projects related to office improvements, relocations, or technology upgrades
IT device management, assignment, and coordination
Coordinate office events, meetings, and other activities
Collaborate with project teams to ensure timely and successful completion
Contribute to strategic planning and goalsetting processes
Evaluate project outcomes and implement improvements as necessary with department leaders
Prepare reports and presentations for management meetings
Coordinate, analyze, and oversee the renewal of annual insurance policies, bid bonds, union bonds etc. meeting all deadlines

Minimum Qualifications

Education/Experience

Associates Degree and 5 years management experience,

OR

High School Diploma and 7+ years of relevant experience

Preferred Qualifications

Construction/Mechanical/Service industry experience highly preferred
Proven experience in business operations, management, or similar role
Organizational, communication, and leadership skills,
Ability to multitask in a fast-paced environment
Verbal & written communication skills
Attention to detail and organization
Proficiency in Microsoft Word, Excel, & Outlook
Ability to work as a team player

*** REWARDING YOUR PERFORMANCE ***

Competitive salary, commensurate with experience
Company paid vacation and holidays
Company health care, vision, & dental benefits
401k plan with Company match
Company paid life insurance
Education and training provided with monetary incentives available for education courses completed
Eligible for performance and company-based bonuses

G.E. Mechanical, LLC is an Equal Opportunity/Affirmative Action Employer with a strong commitment to the achievement of excellence and diversity among its workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.