Administrative Assistant

4 weeks ago


Vero Beach, United States Level Accounting & Advisory Full time
Job DescriptionJob DescriptionSalary: $19 - $25 per hour

Level Accounting & Advisory, located in Vero Beach, FL, is expanding and seeking an experienced and highly organized Administrative Assistant to support the owner of our growing accounting firm. This pivotal role involves managing day-to-day operations, optimizing processes, and alleviating administrative burdens to allow the team to concentrate on strategic growth.


Are you passionate about helping small businesses succeed?
Are you looking for flexibility and a unique opportunity for professional growth?
Are you highly organized, detail-oriented, and proactive?
Do you want to work directly with a team who values your contributions?
Are you interested in being part of a company that is fun, outgoing, and passionate about helping small businesses thrive?

If you answered yes to the above, apply today

WHAT WE'RE LOOKING FOR:

  • Proven experience in an administrative role.
  • Exceptional organizational skills with the ability to manage multiple priorities effectively.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with project management tools.
  • Ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism.
  • Friendly and confident personality with the ability to build strong relationships with clients and team members.
  • High level of discretion and confidentiality.

WHAT YOU WILL DO:

  • Provide general administrative assistance on internal projects to support the firm's operations and initiatives.
  • Greet visitors and provide excellent hospitality, ensuring a welcoming environment for clients and guests.
  • Answer and route incoming phone calls promptly and professionally.
  • Coordinate and prepare materials for meetings, including agendas, reports, and presentations.
  • Assist with project management by tracking deadlines, monitoring progress, and ensuring follow-up on key tasks.
  • Process tax returns, notice replies, and other correspondence to the IRS and State Agencies.
  • Ensure that our office is well maintained and organized to promote a productive work environment.
  • Support the firm in client interactions, helping to maintain strong relationships and ensuring outstanding service.
  • Perform general office duties as needed to support the overall functioning of the firm.
  • Assist with onboarding and welcoming new team members.

WHAT'S IN IT FOR YOU: We work as a team and win as a team Depending on your experience, you will receive an attractive salary. We offer generous PTO, holiday pay, health, vision, and dental insurance, retirement contribution of 3%, and many other perks to all full-time employees. Excellent career and income opportunities exist for someone who will grow with us

WHAT YOU SHOULD KNOW ABOUT US: Level Accounting & Advisory is an accounting firm that provides outsourced bookkeeping and accounting for growth-minded small business owners and entrepreneurs. We are a small business and work exclusively with other small businesses. We help small business owners be better organized, make more money, and save on taxes through a structured package of services, including bookkeeping, accounting, tax planning, payroll processing, and advisory services.

READY TO JOIN OUR TEAM? We understand your time is valuable; that’s why we have a quick and easy application process. If you feel you are the right fit for our Firm Administrator position, please fill out our initial 3-minute, mobile-friendly application.We will only consider online applications. Please check your junk e-mail if you haven't heard from us within a few business days. Please do not call or stop by the office; these actions will disqualify you from further consideration. Candidate testing and a background check will be conducted before employment. Our interview process is involved and thorough. Be prepared to meet with our team and ask a lot of questions We look forward to meeting you. 



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