Administrative Assistant

3 weeks ago


Wesley Chapel, United States RIZZETTA & COMPANY INC Full time $20 - $21
Job DescriptionJob Description

Summary

The Administrative Assistant I is responsible for assisting the District Manager with various administrative duties as they relate to the assigned Districts.

Essential Functions

  • Transcribe monthly meeting minutes.
  • Prepare agenda packages (accumulate contents, draft agendas, copy and collate agenda packets) for all assigned districts by set deadline.
  • Handle phone calls, emails and information requests from District homeowners, clients, vendors, and internal customers.
  • Coordinate with vendors and subcontractors on various projects while keeping District Manager apprised of the situations/changes.
  • Submit newspaper ads. Coordinate publication dates. Act as a liaison between Manager and newspaper vendor.
  • Maintain district files (resolutions (including updating index), minutes, contracts, policies, etc.).
  • Manage digital district files (set up new ones, maintain existing ones).
  • Interact and assist clients and District staff with administrative needs.
  • Non-essential duties include other job-related duties as assigned.

Education

Required - High School diploma or GED.

Experience

Required - minimum of two (2) years office work experience.

Preferred - property management experience preferred.

Job Knowledge

  • Knowledge and application of Microsoft Word, Outlook and Excel is required.
  • Knowledge of Community Development Districts desired.

Job Skills

  • Ability to work independently in a fast-paced environment.
  • Ability to coordinate/manage multiple projects at the same time.
  • Ability to interact and communicate effectively with colleagues and clients at all professional levels.
  • Demonstrates organization, attention to detail, problem solving, creative, and independent thinking.
  • Demonstrates a commitment to the company’s philosophy of high quality, professionalism, and organizational culture.

Work Environment

Professional office environment.

Physical Demands

Physical demands are essentially those of sedentary work.

EEO Statement

Rizzetta & Company is an Equal Opportunity Employer. Our Company does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.”



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