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Billing and AR Manager

3 months ago

Lewisville, United States MCS Full time
Job DescriptionJob Description

Accounting – Billing and AR Manager

Summary:

The Accounting - Billing and Accounts Receivable Manager will oversee the recording and collection of customer invoices, ensuring accurate and prompt processing of invoices and payments in the Accounts Receivable department. The Accounts Receivable department is responsible for daily and other periodic accounting processes including support for the monthly close, annual audit, special analysis as well as preparation of data for decision making and reporting. This position will assist in the preparation, verification, review and maintenance for one or more accounting functions. May perform other duties to support the Finance department.

Essential Duties & Responsibilities:

  • Oversee the daily workflow of the department
  • Provide and/or facilitate accurate reports and analysis on financial data and metrics such as cash forecasting, sales statistic information, and monthly net sales reports
  • Collaborate with Finance leadership to build and implement client billing processes
  • Address and correct any discrepancies in accounts or billings with the accounts receivable team
    Review reconciliation of daily revenue exceptions as needed and ensure customers are correctly invoiced in a timely manner
  • Ensure manual AR billing and receivables are accurate and processed timely
  • Review write-offs for billing errors
  • Research and reconcile customer inquiries
  • Organize meetings to communicate information and guidance from company leadership and to review policies, procedures, and best practices
  • Assist in closing process as requested by management
  • Assist in the year-end audit
  • Assist with resolution of past due Accounts Receivable to include updating of aging reports, documentation of contact, reconciliation of overage/shortage and support in collection efforts of the operations department
  • Manage and assist with daily client billing functions such as system reconciliations, manage third party system uploads, research invoice rejections and client team follow up for resolution
  • Assist with and review preparation of monthly journal entries and general ledger reconciliations related to billing and AR
  • Manage cash application process including application of credits or unallocated cash to customer invoices
  • Review reconciliations of daily batch postings to actual entries in order to identify and reconcile any discrepancies
  • Identify, research and ensure timely processing of payments, errors and corrections
  • Provide various ad hoc reports
  • Recruit, interview, hire, and train new staff in the department

Competencies:

  • Strong communication / organizational skills
  • Strong analytical and problem-solving skills
  • Strong supervisory and leadership skills
  • Thorough understanding of policies and procedures used in accounts receivable and billing
  • Exceptional customer service skills
  • Ability to work in a flexible and production orientated environment
  • Effective decision-making and problem-solving skills
  • Must be able to meet project deadlines
  • Proficient to advanced PC Skills including (but not limited to) MS Word, MS Excel, email, internet and customized database management
  • Must be able to read and/or interpret numbers and letters correctly to calculate timeframe and evaluate costs and losses
  • Must demonstrate organization and prioritization skills to manage time
  • Detail-orientated team player who is adaptable to change
  • Ability to understand and interpret invoices, statements and other requests for payment
  • Organizational and time management skills with the ability to prioritize and multi task
  • Requires minimal supervision/ability to work independently on assigned tasks
  • Ability to maintain the highest level of professionalism
  • Ability to meet and deal effectively with associates, executive team and third-party vendors with a high level of customer service

Education and Experience:

Education: Two-year (2) degree or equivalent work experience in a similar environment

Preferred: Bachelor level degree in Accounting or Finance

Experience: Minimum five (5) years of relevant experience

Previous management experience

Preferred: Working knowledge and experience with Great Plains Software

Strong understanding of generally accepted accounting principles (GAAP)

Physical Requirements and Work Content:

Americans with Disability Specifications: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand, move, operate with hands and arms, and lift up to 25 pounds. The employee is regularly required to use hands to operate or feel objects, tools or controls, communicate, distinguish or identify, adjust or focus.

Work Environment:

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This position is a sedentary position that requires 8 hours of sitting at a desk in a climate-controlled environment with frequent computer, mouse, 10 key touch and phone work.


This is a hybrid position located in Lewisville, TX.

Additional Comments:

These declarations are not to be an “all-inclusive” list of the duties and responsibilities nor of the skills and abilities required to do the job. They are intended only to describe the general nature of the job and a reasonable representation of its activities. Additional essential functions and/or tasks may be identified by the company and listed as such in the incumbent’s performance appraisal. Various tasks may be assigned under each task or function. The incumbent performs other job-related duties as assigned and required.

This document does not create an employment contract, implied or otherwise, other than an “at-will” employment relationship.

EOE, including disability / vets