Administrative Assistant, Carmel Campus

1 month ago

Carmel, United States Stevenson School Full time
Job DescriptionJob Description

Stevenson School is a PK-12 co-educational, college-preparatory, boarding and day school with enrollment of 770 students on two campuses in beautiful Central Coast California. The Upper Division campus (Grades 9-12) is located in Pebble Beach. The Lower/Middle Campus (Grades PK-8) is in nearby Carmel-by-the-Sea. Stevenson is a mission driven school that aims to help students shape joyful lives while instilling a passion for learning and achievement to prepare them for success in school and beyond. 

Stevenson School seeks an Administrative Assistant for the Carmel Campus with immediate start.. Reporting to the head of the lower division and head of middle division, the administrative assistant (AACC) is responsible for a range of administrative and logistical duties that ensure the efficient and consistent operation and swift responsiveness of the Carmel Campus administrative office.. The AACC plays a critical role in ensuring student safety with timely tracking of student attendance and serves as a hub for community updates and reliable information. 

The ideal candidate will be exceptionally organized and detail-oriented, and demonstrate the ability to effectively manage multiple tasks simultaneously, while maintaining a positive attitude and enthusiasm to engage with all members of the School community. Stevenson’s student body is richly diverse in makeup. The AACC will regularly interact directly with students and their families and will be expected to exercise cultural competency at all times. The assistant will also on occasion have access to confidential student-related information. A steadfast commitment to discretion and confidentiality is a must. This is a full-time, 12-month/year position with significant project work each summer to prepare for the school year ahead. Occasional evening and/or weekend support of events and programs will be necessary. 

In keeping with Stevenson’s core values, we seek candidates who demonstrate a commitment to diversity, equity and inclusion. Candidates from underrepresented backgrounds are encouraged to apply.

Responsibilities:

  • Greet and appropriately direct callers and visitors
  • Respond to email and other correspondence in a timely manner and in accordance with school policies and expectations
  • Accurately track daily attendance, collaborating with teaching faculty for timely submission of attendance information
  • Follow up on unexcused absences with parents and faculty 
  • Provide database support to the heads of lower and middle divisions
  • Manage the Google calendar for each division head as well as the Carmel Campus activities calendar
  • Design and distribute forms, surveys, and queries using the school’s student information system (Slate), and maintain data integrity for student contact information
  • Serve as liaison with FLIK, the school’s food service provider
  • Other duties as assigned 

Required Qualifications:

  • Bachelor’s degree
  • 3+ years of successful experience in a related role
  • Exceptional organizational abilities and attention to detail 
  • Ability and demonstrated commitment to maintaining the integrity of digital and physical files in impeccable order
  • Excellent interpersonal, written and oral communication skills
  • Demonstrated time management ability and the capacity to appropriately prioritize and manage multiple responsibilities and projects simultaneously in a fast paced environment
  • Demonstrated advanced ability with database and/or information management systems; experience with Slate or student information systems (SIS) is highly desirable
  • Proficiency in MS Word, Excel and PowerPoint; operational knowledge of web-related technologies, Google Suite applications and Gmail
  • Ability to work independently to meet deadlines and effectively collaborate with others to achieve department objectives
  • Highest standard of professionalism and ability to maintain confidentiality in working with a broad spectrum of constituents
  • Ability to operate in a dynamic work environment and meet colleagues, students, and parents with patience, empathy, and kindness
  • Willingness to connect as needed with service providers to effectively address issues as they arise in a timely manner
  • Availability to work occasional evening and weekend hours, as needed
  • Commitment to being part of a diverse, equitable and inclusive school community
  • A growth mindset and desire and enthusiasm to continually learn
  • Personal qualities appropriate for a school community; trustworthy, reliable, patient, resilient, unflappable, inclusive, welcoming, positive disposition, and helpful attitude

Preferred Qualifications:

  • Proficiency with Slate or student information systems

The anticipated compensation range for this position is $27 - $32 per hour. In addition to competitive salary, Stevenson is pleased to provide a generous benefits package with housing support available for eligible employees. Lunch is included daily for all employees.

Stevenson is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, gender identity, national origin, age, disability, marital status, sexual orientation, or any other characteristic protected by law. 

Interested candidates are invited to use the link provided to submit a cover letter and resume to:

Susan Fahey Khanna, Director of Human Resources

 

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