![Harris-Stowe State University](https://media.trabajo.org/img/noimg.jpg)
Senior Administrative Assistant, College of STEM
4 weeks ago
Harris-Stowe State University is a historically Black institution (HBCU) located in the heart of vibrant mid-town St. Louis, Missouri. Harris-Stowe’s beautiful campus is minutes from the renowned Gateway Arch, St. Louis Zoo, St. Louis Art and History Museums, Forest Park, and other cultural and educational institutions. Harris-Stowe’s diverse faculty and staff provide a wide range of academic programs to one of the St. Louis region's most culturally diverse student bodies.
Job Summary
The Senior Administrative Assistant for the College of STEM, the newest academic division at Harris-Stowe State University, is a key administrative position responsible for overseeing the day-to-day operations of the College of STEM office. This role requires a highly organized, detail-oriented, and proactive individual who can efficiently manage office resources; facilitate, initiate and maintain coherent communications; maintain a positive, affirming, professional demeanor; supervise student and contract workers; address routine organizational challenges; and ensure the smooth functioning of administrative processes within the College.
Essential Functions
- Office Operations Management:
- Oversee and manage the day-to-day operations of the College of STEM office.
- Ensure the office is well-maintained, organized, and equipped with necessary supplies and resources.
- Develop and implement efficient office procedures and workflows.
- Supervision and Leadership:
- Supervise and provide leadership to student workers and student leaders.
- Assign tasks, set priorities, and provide training and guidance to student workers and student leaders.
- Financial Management:
- Assist in budget tracking for the College of STEM.
- Manage expenses, submit requisitions, process invoices, and reconcile financial records.
- Ensure compliance with University financial policies and procedures.
- Student Support:
- Provide excellent customer service to students, faculty, staff, and external stakeholders.
- Assist with student inquiries, registration, and scheduling assistance.
- Assist with student events, orientations, and academic support programs.
- Support excellence in the student experience.
- Facilities and Equipment Management:
- Coordinate maintenance and repair of office equipment and facilities.
- Oversee room bookings and scheduling for meetings and events.
- Ensure a safe and comfortable office environment.
- Administrative Tasks:
- Prepare and review correspondence, reports, and documents.
- Handle sensitive and confidential information with discretion.
- Assist with data management, record-keeping, and compliance requirements.
- Event Coordination:
- Lead the planning and execution of College of STEM events, including conferences, seminars, and workshops.
- Manage logistics, coordinate vendors, and oversee event budgets.
- Collaboration:
- Collaborate with other departments and University offices to facilitate cross-functional initiatives.
- Participate in Business School committees and meetings.
Education and Experience
- Bachelor's degree or equivalent experience preferred.
- Previous office management or supervisory experience, preferably in an academic setting.
- Strong leadership and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills.
- Attention to detail and accuracy.
- Ability to multitask and prioritize effectively.
Knowledge, Skills and Abilities
- Administrative experience in a STEM setting
- Experience with, and/or ability to learn, new technologies
Working Conditions
- This position typically operates in an office environment.
- Some flexibility in working hours may be required to accommodate events and peak activity periods.
- Occasional attendance at evening or weekend events may be necessary.
- Some limited travel opportunities for local, regional and/or national professional development opportunities.
"Please No Phone Calls"
Due to the large number of applications submitted and the high volume of applicant inquiries we receive regarding the status of applications, we are unable to accept phone calls or walk-in inquiries regarding applicant status. Only those candidates selected for interviews will be contacted.
EOE Statement
Harris-Stowe State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
The above statements are intended to describe the general nature and level of work being performed and assigned for this position. This is not an exhaustive list, nor is it limited to all duties and responsibilities associated with the position. HSSU management reserves the right to amend and change the responsibilities to meet business and organizational needs as necessary.
-
St Louis, Missouri, United States Harris-Stowe State University Full timeJob OverviewHarris-Stowe State University, a distinguished historically Black institution (HBCU), is situated in a dynamic urban environment. The university's campus is renowned for its proximity to various cultural and educational landmarks.Position SummaryThe Senior Administrative Assistant for the College of STEM plays a pivotal role in managing the daily...
-
St Louis, Missouri, United States Harris-Stowe State University Full timeJob OverviewHarris-Stowe State University, a distinguished historically Black institution (HBCU), is situated in a vibrant urban area. The university boasts a diverse faculty and staff dedicated to providing a broad spectrum of academic programs to a culturally rich student body.Position SummaryThe Senior Administrative Assistant for the College of STEM...
-
Senior Office Manager, College of STEM
1 week ago
St Louis, Missouri, United States Harris-Stowe State University Full timeJob OverviewHarris-Stowe State University, a distinguished historically Black institution (HBCU), is situated in a vibrant urban setting, providing a rich cultural and educational environment.Position SummaryThe Senior Administrative Assistant for the College of STEM plays a pivotal role in managing the daily operations of the office. This position demands...
-
Adjunct - STEM
3 months ago
Saint Louis, United States Harris-Stowe State University Full timeJob DescriptionJob DescriptionHarris-Stowe State University is a historically Black institution (HBCU) located in the heart of vibrant mid-town St. Louis, Missouri. Harris-Stowe’s beautiful campus is minutes from the renown Gateway Arch, St. Louis Zoo, St. Louis Art and History Museums, Forest Park and other cultural and educational institutions....
-
Adjunct - STEM
2 weeks ago
St. Louis, United States Harris Stowe State University Full timeAdjunct - STEMAdjunctsSt. Louis, MO, USRequisition ID: 1815 Harris-Stowe State University is a historically Black institution (HBCU) located in the heart of vibrant mid-town St. Louis, Missouri. Harris-Stowe’s beautiful campus is minutes from the renown Gateway Arch, St. Louis Zoo, St. Louis Art and History Museums, Forest Park and other cultural and...
-
Administrative Assistant II
3 weeks ago
City of Saint Peters, United States St. Charles Community College Full timeJob DescriptionJob DescriptionSt. Charles Community College (SCC)is located just west of St. Louis, in the heart of growing St. Charles County. At SCC, we have a passion for student success. We serve a growing diverse student population, and we are committed to increasing the diversity of our faculty and staff who will help prepare our students for a global...
-
Administrative Assistant II
3 weeks ago
City of Saint Peters, United States St. Charles Community College Full timeJob DescriptionJob DescriptionSt. Charles Community College (SCC) is located just west of St. Louis, in the heart of growing St. Charles County. At SCC, we have a passion for student success. We serve a growing diverse student population, and we are committed to increasing the diversity of our faculty and staff who will help prepare our students for a global...
-
Starting September 2024
3 weeks ago
Saint Paul, United States College Possible Full timeEmployment Status/hours: In-Person; Full-time; Monday - Friday (during traditional school hours) Start Date: September 9, 2024 End Date: July 2025 Compensation Living Stipend $1121.74/biweekly Segal Education Award valued at $7,395 100% Employer Paid Medical, Dental & Vision Benefits Who We Are As one of the largest and most successful...
-
High School College Guidance Counselor
5 days ago
East Saint Louis, Illinois, United States Michigan College Access Network Full timePosition Overview: The Michigan College Access Network is dedicated to enhancing the educational journey of students across Michigan. We are seeking enthusiastic individuals to serve as College Access Advisers in various high schools. These advisers will play a crucial role in guiding students towards successful postsecondary education pathways. Role...
-
Senior Network Administrator
5 days ago
Saint Louis, United States Pivotal Solutions, Inc. Full timeJob DescriptionJob DescriptionSenior Network Administrator We have an opportunity for a full time Senior Network Administrator to join the Information Technology department providing support across our network infrastructure. This position reports to the Director of Information Technology and works closely with the rest of the IT...
-
Database Administrator
2 months ago
Saint Louis, United States Allen Integrated Solutions Full timeJob DescriptionJob DescriptionDatabase Administrator (Senior)TS/SCI Clearance Required12 years ExperienceOverall Assignment Description: Assists in leading the Foundation GEOINT Standards (FGS) database management and FGS-DPS Cloud buildout to include database migration, edits, report generations and database administration, API integration with the user...
-
Integration Engineer
2 months ago
Saint Louis, United States Integrated Intel Solutions Full timeJob DescriptionJob DescriptionIntegration Engineer (Senior-Level)Overall Assignment Description: Senior-level Integration Engineers are responsible for leading the development of program and project integration solutions across the enterprise and determining integration/interface requirements.They work with systems engineers, solutions architects and...
-
Administrative Assistant
1 month ago
Saint Paul, Minnesota, United States St. Catherine University Full timeAdministrative Assistant - Equity & Belonging and Human ResourcesDivision: Human Resources, Equity & InclusionDepartment/Office: Human ResourcesAdvertisement:St. Catherine University welcomes applications for a half-time Administrative Assistant position that will support the Equity & Belonging and Human Resources teamsSt. Catherine University has just hired...
-
Network Administrator
2 weeks ago
City of Saint Peters, United States St. Charles Community College Full time $62,154 - $85,462Job DescriptionJob DescriptionSt. Charles Community College (SCC) is located just west of St. Louis, in the heart of growing St. Charles County. At SCC, we have a passion for student success. We serve a growing diverse student population, and we are committed to increasing the diversity of our faculty and staff who will help prepare our students for a global...
-
Administrative Assistant
1 week ago
St Louis, Missouri, United States St. Louis Community College Full timePosition Title: Administrative Assistant - The Scene Student PublicationEmployment Type: Part-Time Classified/A/PDepartment: Campus LifeOverview:The Administrative Assistant role at The Scene student publication involves performing a variety of administrative tasks of moderate complexity. This part-time, temporary position requires a commitment of 10 to 15...
-
Youth Program Assistant-Y Space
2 months ago
Saint Louis, United States Northside Youth And Senior Service Center Full timeJob DescriptionJob DescriptionSalary: $15-$16DescriptionNorthside Youth And Senior Service Center's Y-Space after school enrichment program is a dynamic and nurturing learning environment that empowers young minds to thrive and grow. This innovative program is designed to provide children and teens with a wide range of enriching activities and...
-
Youth Program Assistant-Y Space
3 months ago
Saint Louis, United States Northside Youth And Senior Service Center Full timeJob DescriptionJob DescriptionSalary: $15-$16DescriptionNorthside Youth And Senior Service Center's Y-Space after school enrichment program is a dynamic and nurturing learning environment that empowers young minds to thrive and grow. This innovative program is designed to provide children and teens with a wide range of enriching activities and...
-
Systems Engineer
1 month ago
Saint Louis, United States Allen Integrated Solutions Full timeJob DescriptionJob DescriptionSystems Engineer (Senior)Clearance Required: TS/SCISt. Louis, MOMinimum Years' Experience: 12 yearsOverall Assignment Description: Senior-level Systems Engineers guide engineering teams in taking a multi-discipline approach to requirements engineering, solutions engineering, scheduling, reliability, resiliency, services...
-
Administrative Assistant
2 weeks ago
Saint Louis, United States The Parking Spot Full timeJob DescriptionJob DescriptionSince its inception, The Parking Spot has made superior airport parking experiences easy and affordable by focusing on hospitality. Now with more than 25 years in business, The Parking Spot has cemented itself as the leading near-airport Parking Company with 40+ locations at 28 airports, over 2,000 employees nationwide and 2...
-
Administrative Assistant
4 weeks ago
Saint Louis, United States Growing Green Full timeJob DescriptionJob DescriptionAre you ready to dive into a dynamic role where your problem-solving skills and attention to detail are celebrated? Join our growing team at Growing Green in St. Louis as a Full-Time Administrative Assistant! You will be offered great benefits such as Medical, Dental, Vision, 401(k), Life Insurance, Competitive Salary, Paid Time...