Executive Assistant for Managing Director- 10175

2 weeks ago


Fort Worth, United States ICSI. Full time
Job DescriptionJob DescriptionPosition:  Executive Assistant for Managing Director
Position Location: Skyview in Ft. Worth, TX
Position Type:  W2 Contract/No Benefits 

This list is intended to reflect the current job but there may be additional essential functions (and certainly non-essential job functions) that are not referenced.
Management will modify the job or require other tasks be performed whenever it is deemed appropriate to do so, observing, of course, any legal obligations including any collective bargaining obligations.

Job Description
  • Protect the integrity of confidential information in all matters
  • Ability to prioritize conflicting departmental needs and requests
  • Experience in heavy calendar management
  • Responsible for planning domestic and international flights, hotel accommodations, transportation, and itinerary creation
  • Respond to customer requests and complaints within limits of authority
  • Interact with corporate clients and community business leaders
  • Compose correspondence, prepare presentations, reports, and other ad-hoc assignments
  • Manage time and attendance for the team, expense reports, invoices, and supply ordering
  • Skilled in reviewing, screening, and prioritizing mail, email, and telephone calls
  • Plan and prepare meetings and events : (logistics, budget, agendas, training material, presentations, catering, etc.) for the MDs and their teams
  • Work closely with the VP Executive Assistant
All you'll need for success
  • Minimum Qualifications - Education & Prior Job Experience
  • High School Diploma
  • 2+ years’ work experience in a prior administrative role
Skills, Licenses & Certifications
  • Working knowledge of MS Office including Word, Excel, PowerPoint, Outlook, etc.
  • Willingness to learn new skills as needed to perform job functions
  • Willingness to cross-train with other administrative team members
  • Ability to prioritize work, be detail-oriented, and meet deadlines
  • Ability to perform in a fast-paced environment, manage multiple tasks simultaneously, and function as an integral part of a team with minimal supervision
  • Known for your emotional intelligence and positive energy
  • Skilled analytics and problem solving
  • Experience with Work Brain, Coupa, Concur, Teams, Distro List creation, NRTA tools

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