Events Manager

3 days ago

Miami, United States Big Brothers Big Sisters of Miami Full time
Job DescriptionJob DescriptionGeneral Summary of Responsibilities
Big Brothers Big Sisters if seeking a dynamic event manager who thrives on creating and delivering extraordinary events and experiences for external stakeholders.  Candidate will be responsible for the logistical execution of events, as well as sponsorship sales, budget management auction and raffle procurement and upholding the integrity of events.

Responsibilities:
  • Manage and oversee event logistics for BBBS signature events, large-scale impact activities and donor receptions inclusive of production, run of show, A/V, decor, vendor management and logistics
  • Secure event sponsorships and brand activations with a goal of $250,000
  • Develop and executive the entirety of logistics leading up to, during and post events
  • Coordinate with external entities such as event chairs, committees, vendors, hosts, suppliers and sponsors to guarantee high-quality and timely event deliverables
  • Efficiently manage concurrent projects
  • Oversee on-site event management including coordination with vendors, addressing last-minute logistical requirements and ensuring smooth event setup, execution and take down with ability to provide real-time guidance and adjustments as necessary
  • Conduct and lead regular meetings with key stakeholders including marketing, event planning team, BBBS leadership, event chairs and brand sponsors
  • Work closely with the Marketing team on the development of a strategic promotion plan including the awareness and sales of events
  • Work alongside VP of Development in managing event co-chairs and committees
  • Develop relationships to secure in-kind sponsorships and partnerships
  • Execute the procurement of auction and raffle items inclusive of solicitation, collecting, cataloguing and promoting items. Where applicable, manage event auction committee. 
  • Manage staff to their onsite assignments and ensure job assignments are being effectively executed
  • Manage, develop and adhere to event budgets, tracking revenue and expenses against goals

Credentialing Requirements:
  • minimum of three-years of event planning and execution with a focus on luncheons, golf tournaments, galas, and social events
  • Proven track record of delivering high-quality events
  • An entrepreneurial sport ready to take initiative and adapt in a fast-paced setting.
  • Experience in building relationships and influencing diverse stakeholder groups
  • A proactive, motivated self-starter with sound judgement
  • Proven creativity in designing events and experiences tailored towards BBBS objectives
  • Familiarity with event fundraising, committee management, in-kind requests and management of an auction
  • Excellent communication skills, both written and verbal
Salary Range: 56k-75k

The above statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties & responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. BBBS of Miami may change the specific job duties with or without prior notice based on the needs of the organization.

Background Clearance

BBBS of Miami, mandatory complete FDLE background clearance on all employees pre-employment and tri-annually thereafter. The Agency adheres to all applicable Federal, State and Local Laws regulating the use of backgrounds for the purpose of employment, along with the Standards of Big Brothers Big Sisters of America.

Drug-Free Workplace

Big Brothers Big Sisters is committed to being a drug-free employer. Although some State/Local Laws permit the use and possession of marijuana for both medical purposes and recreational use, Federal Law does not. Where the State Law and Federal Law differs, Big Brothers Big Sisters of Miami will typically comply with Federal Law and that is our position regarding marijuana. Following Federal Law, an in the absence of State/Local Law to the contrary, Big Brothers Big Sister of Miami considers marijuana to be an illegal drug for the purposes of our policies. Therefore, the legalization of marijuana does not affect Big Brothers Big Sisters of Miami rights to enforce our drug and alcohol policies, including our drug testing policies. Testing positive for marijuana may result in disciplinary action, up to and including termination of your employment.

Disclaimer

This job description has been designed to indicate the general nature and level of work performed by employees within this classification; it is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
 

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