Administrative Assistant

3 weeks ago


Toledo, United States H.Y.P.E., LLC Full time
Job DescriptionJob DescriptionSalary: $16-$18

The Administrative Assistance duties include providing support to our managers, employees, and contractors, assisting in daily office needs and managing our company’s general administrative activities.

 

Requirements

  • Proven experience as an office manager or office admin assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers, fax machines, and scanners
  • Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
  • Ability to prioritize, multi-task, and demonstrate excellent organizational and time management skills
  • Attention to detail and problem-solving skills
  • Effective communication skills and ability to work independently and/or in team setting
  • High School Diploma/GED Equivalent; additional qualification as an Administrative Assistant or Secretary will be a plus
  • Self-directed, motivated, and able to work with minimal supervision
  • Demonstrate flexibility and ability to adapt to change
  • Motivation to take on additional projects and offer the solution
  • Comfort in a fast-paced environment with multiple projects

 

Responsibilities

  • Answer and direct phone calls
  • Organize and schedule assessments
  • Stock office items/bathroom/lobby
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes, and forms
  • Assist in the preparation of daily, quarterly, and annual reports
  • Develop and maintain a filing system
  • Maintain inventory, store purchases, and research new deals and suppliers
  • Maintain employee contact lists
  • Adhere to confidentiality rights and expectations for clients and families
  • Assist clients with intake process
  • Submit and reconcile expense report
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with the leadership and CEO to assist with daily operations of the organization
  • Adhere to professional standards as outlined by protocols, rules and regulations
  • Create and manage bill system
  • Other duties as needed and/or assigned

I have reviewed this job description and agree to comply with all expectations as listed.



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