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Office Support Specialist

4 months ago

Owatonna, United States Rise Modular Full time
Job DescriptionJob DescriptionRise Modular, LLC (Rise) is a full volumetric modular manufacturing company serving the multi-family apartment, hospitality, student housing and affordable housing sectors.
Career Opportunity
The Office Support Specialist will provide comprehensive administrative support to ensure the smooth operation of our office. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. The ideal candidate will be proactive, professional, and capable of handling a variety of administrative and clerical tasks.
Key Responsibilities:
  • Administrative Support:
    • Perform general office duties such as answering phones, responding to emails, and handling correspondence.
    • Greet visitors and direct them to the appropriate person or department.
    • Schedule and coordinate meetings, appointments, and travel arrangements for staff.
  • Documentation and Record Keeping:
    • Maintain accurate and organized records, files, and databases.
    • Assist with the preparation and distribution of documents, reports, and presentations.
    • Handle confidential information with discretion and maintain data privacy.
  • Office Management:
    • Order and maintain office supplies and inventory.
    • Ensure the office environment is clean, organized, and well-maintained.
    • Coordinate with vendors and service providers for office maintenance and repairs.
  • Support for Teams and Departments:
    • Provide administrative support to various departments as needed.
    • Assist with special projects, research, and data entry tasks.
    • Prepare and process expense reports, invoices, and other financial documents.
  • Communication and Coordination:
    • Serve as a point of contact for internal and external communications.
    • Facilitate effective communication between team members and departments.
    • Coordinate office events, meetings, and training sessions.
Qualifications:
  • High school diploma or equivalent required; associate or bachelor’s degree in business administration or related field preferred.
  • Minimum of 2 years of experience in an administrative or office support role.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with office equipment.
  • Excellent verbal and written communication skills.
  • Strong organizational and time management skills with the ability to prioritize tasks.
  • Attention to detail and accuracy in all work.
  • Ability to work independently and as part of a team.
  • Positive attitude, professional demeanor, and strong interpersonal skills.
  • Dependable, punctual, and reliable.
Work Environment:
  • This position requires working in an office environment with standard office equipment.
  • Occasional lifting of office supplies or equipment up to 20 pounds may be required.
Why Rise Modular?
  • Entrepreneurial spirit and innovative work environment.
  • Opportunities for growth and professional development.
  • Competitive compensation and benefits package, including 100% employee-paid medical and dental benefits, 401(k) matching, 10 paid holidays, and generous PTO.

Above all else, our team members should have a positive attitude and be flexible as to job responsibilities.  We have a collaborative, team focused, and fast-paced environment and welcome team members who are interested in working for a progressive and innovative organization. 

For additional information about Rise Modular, please visit our website at www.risemodular.com 

We thank all applicants for their interest, however only those selected for an interview will be contacted. 

Rise Modular is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status or any other status protected under local, state or federal laws. 
Rise does not sponsor individuals for employment in the United States. 
 

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