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Executive Operations

3 months ago

Houston, United States South Post Oak Recycling Center LLC Full time
Job DescriptionJob DescriptionDescription:

South Post Oak Recycling Center is a dynamic and forward-thinking small business that has been a trusted partner and recycler for over 26 years dedicated to safety, service and community. With a relentless commitment to excellence, we are seeking an exceptional Executive / Personal Assistant to the CEO to be a driving force behind our CEO's success and make an impact on our organization. Join us in shaping the future of recycling


About the Role

Are you ready to be the Executive Operations guru? The right-hand person to a visionary CEO? If you thrive in a fast-paced environment, excel at multitasking, and are excited by the prospect of working closely with a dynamic leader, we want to hear from you As the Executive Assistant to the CEO, you will play a pivotal role in driving our company's success. You will provide high-level administrative support while contributing to the strategic growth and efficiency of our organization.


Key Responsibilities

  • Strategic Partner: Act as a trusted confidant to our CEO, understanding their goals, vision, and priorities to ensure their time is optimized for strategic decision-making.
  • Personal Assistant: Provide personal support to the executive as needed, including handling personal appointments, errands, and family-related tasks.
  • Calendar Mastery: Manage the CEO's complex calendar, including scheduling meetings, prioritizing commitments, and proactively resolving scheduling conflicts.
  • Gatekeeper Extraordinaire: Screen and manage communication, including emails and phone calls, ensuring the CEO remains focused on high-priority tasks.
  • Travel Maestro: Coordinate all travel arrangements, including flights, accommodations, and itineraries, guaranteeing seamless business trips.
  • Meeting Maven: Prepare materials for meetings, attend when necessary, and capture action items and follow-up tasks.
  • Data Guru: Assist in research, data analysis, and report generation to support the CEO in making informed decisions.
  • Project Partner: Collaborate on special projects, both internal and external, taking the lead on some projects and ensuring their successful completion.
  • Confidentiality Guardian: Handle sensitive information with the utmost discretion and professionalism.
  • Office Management: Assist with office organization
Requirements:

Experience and Qualifications

  • High school diploma or equivalent; additional education or certifications in office management, or business administration is a plus.
  • 5+ years proven experience as an executive assistant, ideally supporting C-suite executives.
  • Exceptional organizational skills, with the ability to manage multiple tasks and priorities simultaneously.
  • Outstanding written and verbal communication skills.
  • Tech-savvy, with proficiency in MS Office and the ability to adapt to new software quickly.
  • Resourceful problem solver with a proactive and can-do attitude.
  • Impeccable attention to detail and commitment to maintaining confidentiality.
  • Proficiency in office productivity tools, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management systems.

To be successful in this role, the candidate must have

  • Excellent organizational and time management skills, with the ability to multitask and prioritize effectively.
  • Strong written and verbal communication skills, including professional phone etiquette.
  • Attention to detail and problem-solving abilities.
  • Ability to maintain confidentiality and exercise sound judgment.
  • Strong interpersonal skills and the ability to work effectively with individuals at all levels of the organization.
  • Flexibility to adapt to changing priorities and work in a fast-paced environment.

What’s in it for you

  • A chance to work at the forefront of a progressive recycling company.
  • Competitive salary
  • 401k retirement match
  • Paid Time Off
  • A supportive and collaborative team environment.
  • Opportunities for professional growth and development.
  • The satisfaction of contributing to a mission-driven organization.

Work Environment:

  • Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting.
  • Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching.
  • Work with frequent interruptions, maintain control under stress.

Pre-employment screenings, including background and drug screen required.