Assistant Project Manager

Job Brief

Stoneleaf Construction, LLC is looking for a construction Assistant Project Manager with 3-5 years of experience working in the Architectural, Engineering, and Construction industries reviewing plans, preparing and distributing Requests for Proposals, analyzing subcontractor proposals, and making recommended awards to management.

Primary Duties and Responsibilities

Support development of common units of measure, estimating methodologies, and bid leveling methodologies to enable improved contracting accuracy across all CSI Divisions.  This will require the ability to recognize opportunities in the contracting process to streamline operations.  This position will interact with multiple departments and aid in the development of strong methodologies. 

The Assistant Project Manager will serve as a resource to Stoneleaf for standardizing and improving estimating, bid leveling and award activities and performing material cost benefit analyses. In this capacity, this individual will work closely with Stoneleaf management and consultants including architects and engineers to ensure accurate product specifications are purchased throughout each CSI Division and project.

To achieve this goal, this position shall work directly with multi-department personnel to optimize our capabilities including utilizing unitized cost estimates in the purchasing process.

• Research, identify, and broaden subcontractor trade base.
• Research and identify alternative products.
• Continuously evaluate various procurement processes that can support the company’s unitized cost management strategies and procurement operations.
• Assist with establishing purchasing and estimating improvement goals and develop effective strategies for achievement.
• Assist in the development of performance standards for division personnel and provide direction in the assessment of personnel against those standards.
• Work with representatives, identify and communicate best practices regarding estimating utilization; establish effective forums for information sharing and implementing successful practices across projects.
• Obtains bids from vendors and subcontractors by specifying materials; identifying qualified subcontractors; negotiating price;
• Track and follow up with subcontractors to ensure all documentation is submitted on time and in a neat, organized manner;
• Resolve conflicts between our budgets/estimates and subcontractor/supplier proposals in a collaborative way, so that we learn from each other and create deeper trade partner relationships.
• Assist the Procurement Department in maintaining change requests and change budgets for each project.
• Apply accurate coding to Purchase Order and Subcontract Request Forms for Main Subcontractor and Supplier Contracts and Change Orders.
• Assist the Procurement Department in Main Commitment and Change Order document execution and distribution.
• Assist Project Management Team with Change Order management.
• Assist with detailed material quantity take-offs and projecting budget costs as required.
• Use of personal vehicle to get to project sites.
• Adhere to project safety requirements.

Technical Skills

• Familiar with various estimating methods, including the use of take-off software.
• Ability to read, interpret and analyze construction documents.
• Proficient in typical Microsoft applications including Word, Excel, Access, and Microsoft Project.
• Experience with Sage/Timberline and Estimating Software (E-takeoff) is a plus.

Education/Certification, Experience Requirements

• Bachelor’s Degree in Architecture, Construction Management, or Engineering from an accredited college or university is desired.
• Minimum of 3-5 years experience in the construction industry, with prior experience in field construction, estimating, and purchasing.
• Must have a working knowledge of construction processes and building science unit pricing concepts in residential construction.
• Proficiency in verbal and written communications.
• Must have strong math and science skills.
• Experience with Analyzing Information, Developing Budgets, Vendor Relationships, Reporting Skills, Estimating, Decision Making, Teamwork, documentation skills and quality focus a must.
• OSHA Certification(s) preferred.