Accounts Payable Associate

Job Brief

The position reports directly to the Controller and is an integral part of the accounting department. The responsibilities of the position include but are not limited to the following:

Responsibilities

• Match purchase orders and commitments with invoices
• Review for accuracy subcontract commitments and vendor purchase orders in Sage 300
• Maintain, update, and distribute compliance reports to the project team to keep them informed of the compliance status of subcontractors that are onsite.
• Maintain company and system compliances to ensure vendor compliances are current, i.e., insurance, lien waivers, contractor licenses, etc.
• Collaborate with the project management team regarding the subcontractor schedule of values, necessary change orders, and resolutions (change orders) for invoices billed that are more than the purchase order.
• Assist with the month end close process for accounts payable to include reconciliation of open accounts payable to general ledger, record journal entries, review, and correct coding errors
• Reconcile monthly bank statements and address discrepancies.
• Reconcile vendor statements each month and resolve discrepancies
• Prepare invoices to process through the company approval system (TimberScan)
• Prepare weekly check run for review and approval by management.
• Strong attention to detail, accuracy, and work well in a team-oriented environment.
• Year-end closing procedures for accounts payable and 1099’s

Job Qualifications

Required:

• 1-3 years of accounts payable or general accounting experience
• Highschool diploma required, college courses in accounting preferred
• Knowledge of accounts payable
• Proficient in data entry and management
• Ability to organize and prioritize task
• Must have a strong work ethic
• Strong computer skills
• Strong oral and written communication skills
• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness

Preferred:

• Experience with Sage 300 (Timberline), Timberscan or similar software experience