Scheduling Coordinator

1 week ago

Miami, United States CGC Group Inc. Full time
Job DescriptionJob Description

The Scheduling Coordinator is responsible for managing and coordinating schedules, appointments, and events for an organization. This role involves effective communication with internal and external stakeholders, optimizing resource allocation, and ensuring a smooth flow of operations. This role will be a temporary assignment for busy season and onsite in Miami. 

Key Responsibilities:

  • Create and maintain schedules for appointments, meetings, and events.
  • Coordinate with various departments to ensure optimal use of resources.
  • Adjust schedules as needed to accommodate changes and emergencies.
  • Communicate with clients, customers, and team members to schedule appointments and meetings.
  • Provide clear and timely information regarding schedules and any changes.
  • Address scheduling conflicts and find suitable resolutions.
  • Optimize the allocation of resources, including personnel, meeting rooms, and equipment.
  • Collaborate with relevant departments to ensure the availability of required resources.
  • Maintain accurate and up-to-date databases of appointments and schedules.
  • Utilize scheduling software and tools to streamline processes.
  • Provide excellent customer service to clients and internal stakeholders.
  • Assist clients in scheduling appointments and address any concerns or inquiries.
  • Generate and distribute schedules, reports, and relevant documentation.
  • Keep detailed records of appointments, cancellations, and reschedules.
  • Identify and resolve scheduling conflicts or issues in a timely manner.
  • Collaborate with team members to find solutions to logistical challenges.

QUALIFICATIONS:

  • 2 + years in prior scheduling, coordinating or logistics experience.
  • Prior experience in hospitality preferred.
  • Bilingual English/ Spanish preferred.
  • Proficiency with Microsoft Outlook, Word, and Excel.
  • Associate degree preferred.
  • Excellent written and verbal communication skills.
  • Must be a quick thinker and be able to organize and prioritize tasks in a fast-paced, operational environment.
  • Must be able to effectively communicate verbally by telephone and in writing.
  • Ability to work a temporary position.
  • Ability to work onsite in Miami.

  • Scheduling Coordinator

    Found in: beBee S US - 2 weeks ago

    Miami, United States Kaufman Rossin Full time

    Why We Stand Out Seeking a new challenge where your professional and personal aspirations are not only possible but supported? Kaufman Rossin might be just the place for you! As one of the top accounting firms in the country, our foundation is “people first”. In the words of James Kaufman, “we prioritize our people, their development, and their...

  • Scheduling Coordinator

    18 hours ago

    Miami, United States Kaufman Rossin Full time

    Why We Stand Out Seeking a new challenge where your professional and personal aspirations are not only possible but supported? Kaufman Rossin might be just the place for you! As one of the top accounting firms in the country, our foundation is “people first”. In the words of James Kaufman, “we prioritize our people, their development, and their...

  • Scheduling Coordinator

    Found in: Appcast US C2 - 1 week ago

    Miami, United States Kaufman Rossin Full time

    Why We Stand Out Seeking a new challenge where your professional and personal aspirations are not only possible but supported? Kaufman Rossin might be just the place for you! As one of the top accounting firms in the country, our foundation is “people first”. In the words of James Kaufman, “we prioritize our people, their development, and their...

  • Scheduling Coordinator

    Found in: Appcast Linkedin GBL C2 - 2 weeks ago

    Miami, United States Kaufman Rossin Full time

    Why We Stand Out Seeking a new challenge where your professional and personal aspirations are not only possible but supported? Kaufman Rossin might be just the place for you! As one of the top accounting firms in the country, our foundation is “people first”. In the words of James Kaufman, “we prioritize our people, their development, and their...

  • Mine Maintenance Scheduler

    Found in: beBee S US - 2 weeks ago

    Miami, United States Capstone Mining Full time

    POSITION PURPOSEResponsible for the assignment and coordination of maintenance resources and work schedules to properly maintain equipment availability and reliability to meet site production targets.This position will also:Provide the critical function within the maintenance team by performing maintenance tasks regarding corrective maintenance, preventative...

  • Mine Maintenance Scheduler

    Found in: beBee jobs US - 2 weeks ago

    Miami, Florida, United States Capstone Mining Full time

    POSITION PURPOSEResponsible for the assignment and coordination of maintenance resources and work schedules to properly maintain equipment availability and reliability to meet site production targets.This position will also:Provide the critical function within the maintenance team by performing maintenance tasks regarding corrective maintenance, preventative...

  • Scheduling/Office Assistant

    1 week ago

    Miami, United States Home Attendant Care Inc Full time

    Position Summary: Front office responsibilities and scheduling support for Case Management team. Position Responsibilities: These include the following: (other duties may be assigned) Preserves human dignity and the confidentiality of clients. Assures compliance with confidentiality and company policies and procedures. Represents the company in a...

  • Scheduling/Office Assistant

    4 days ago

    Miami, United States Home Attendant Care Inc Full time

    Position Summary Front office responsibilities and scheduling support for Case Management team. Position Responsibilities: These include the following: (other duties may be assigned) Preserves human dignity and the confidentiality of clients. Assures compliance with confidentiality and company policies and procedures. Represents the company in a...

  • Scheduling/Office Assistant

    Found in: Appcast US C2 - 1 week ago

    Miami, United States Home Attendant Care LLc Full time

    Position Summary:Front office responsibilities and scheduling support for Case Management team.Position Responsibilities:These include the following: (other duties may be assigned)Preserves human dignity and the confidentiality of clients.Assures compliance with confidentiality and company policies and procedures.Represents the company in a professional...

  • Scheduling/Office Assistant

    Found in: Appcast Linkedin GBL C2 - 1 week ago

    Miami, United States Home Attendant Care LLc Full time

    Position Summary:Front office responsibilities and scheduling support for Case Management team.Position Responsibilities:These include the following: (other duties may be assigned)Preserves human dignity and the confidentiality of clients.Assures compliance with confidentiality and company policies and procedures.Represents the company in a professional...

  • Logistics Coordinator

    Found in: beBee S US - 1 week ago

    Miami, United States SNI Companies Full time

    Job Title: Logistics CoordinatorCompany Overview: We are seeking a detail-oriented Logistics Coordinator to join our team.The Logistics Coordinator will be responsible for coordinating and overseeing various aspects of logistics operations.Coordinate and schedule transportation for incoming and outgoing shipments, ensuring timely delivery and optimal...

  • Logistics Coordinator

    Found in: beBee S US - 1 week ago

    Miami, United States Staffing Now Full time

    Job Title: Logistics CoordinatorCompany Overview: We are seeking a detail-oriented Logistics Coordinator to join our team.The Logistics Coordinator will be responsible for coordinating and overseeing various aspects of logistics operations.Coordinate and schedule transportation for incoming and outgoing shipments, ensuring timely delivery and optimal...

  • Logistics Coordinator

    Found in: beBee jobs US - 2 weeks ago

    Miami, Florida, United States Staffing Now Full time

    Job Title: Logistics CoordinatorCompany Overview: We are seeking a detail-oriented Logistics Coordinator to join our team.The Logistics Coordinator will be responsible for coordinating and overseeing various aspects of logistics operations.Coordinate and schedule transportation for incoming and outgoing shipments, ensuring timely delivery and optimal...

  • Specialist, Scheduling and Planning

    1 week ago

    Miami, United States NBCUniversal Full time

    We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium...

  • Specialist, Scheduling and Planning

    5 days ago

    Miami, United States NBCUniversal Full time

    We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium...

  • Operations & Transmission Coordinator

    Found in: beBee S US - 1 week ago

    Miami, United States Vista Worldlink Full time

    The CSC Transmission Coordinator is responsible for end-to-end planning of broadcast events for new and existing clients. The CSC Coordinator should be able to assess a client’s needs and match them with the most efficient and cost-effective manner, while managing the urgency that comes with working in a fast paced, high-pressure environment. The CSC...

  • Operations & Transmission Coordinator

    Found in: beBee jobs US - 2 weeks ago

    Miami, Florida, United States Vista Worldlink Full time

    The CSC Transmission Coordinator is responsible for end-to-end planning of broadcast events for new and existing clients. The CSC Coordinator should be able to assess a client's needs and match them with the most efficient and cost-effective manner, while managing the urgency that comes with working in a fast paced, high-pressure environment.The CSC...

  • Specialist, Scheduling and Planning

    Found in: Resume Library US A2 - 2 weeks ago

    Miami, Florida, United States NBCUniversal Full time

    Job Description The Specialist, Program Scheduling, plays a crucial role in the execution of linear programming strategies for the networks Telemundo, Universo & Telexitos. The manager, reporting to the Sr. Director, Programming, is responsible for the creation and maintenance of monthly programming grids. Job Duties: Creates and maintains monthly...

  • Operations Coordinator

    4 days ago

    Miami, United States NexTech Professional Services Full time

    Operations Coordinators Basic Services: Serve as Operations Coordinators for the US SOUTHERN Command’s Commandant’s Office. Operations Coordinators must provide holistic support to the office of the Commandant and provide mid-level administrative/executive assistance. One position will require a TS-SCI. The Operations Coordinators Shall: Centralized...

  • Operations Coordinator

    Found in: Appcast US C2 - 4 days ago

    Miami, United States NexTech Professional Services Full time

    Operations Coordinators Basic Services: Serve as Operations Coordinators for the US SOUTHERN Command’s Commandant’s Office. Operations Coordinators must provide holistic support to the office of the Commandant and provide mid-level administrative/executive assistance. One position will require a TS-SCI. The Operations Coordinators Shall: Centralized...