We have other current jobs related to this field that you can find below

  • Office Administrator

    24 hours ago

    Philadelphia, United States Sin City Cabaret Full time

    ## Job SummaryWe are seeking a detail-oriented and organized Office Administrator to join our team. The ideal candidate will be responsible for overseeing the daily administrative operations of our office, ensuring efficiency and professionalism. Experience with navigating the web, social media platforms. Familiarity with QuickBooks Online, Excel, and Word....

  • Office Administrator

    3 days ago

    Philadelphia, United States Sin City Cabaret Full time

    ## Job SummaryWe are seeking a detail-oriented and organized Office Administrator to join our team. The ideal candidate will be responsible for overseeing the daily administrative operations of our office, ensuring efficiency and professionalism. Experience with navigating the web, social media platforms. Familiarity with QuickBooks Online, Excel, and Word....

  • Office Administrator

    2 months ago

    Philadelphia, United States International Warehouse Group Full time

    Job DescriptionJob DescriptionWe are seeking an Office Administrator to join our team! You will perform clerical and administrative functions and maintain relationships with your designated customers within the 3pl.Responsibilities:Draft correspondences and other formal documentsRouting (Amazon, Walmart, Nordstrom, etc.)Answer inbound telephone callsHandle...

  • Office Administrator/Office Manager

    1 day ago

    Philadelphia, United States Athena Global Advisors Full time

    Do you enjoy working with a top-notch team and being part of a growing, passionate, and forward-thinking company? Our exceptionally high standards and whole-brain, full spectrum approach has earned us an enviable reputation across multiple industries and fueled our impressive growth. Athena brings an artful mix of creativity and facts-based insight to make...

  • Office Administration and Accounting Coordinator

    6 days ago

    Philadelphia, Pennsylvania, United States ATRIUM DESIGN GROUP Full time

    Job OverviewAtrium Design Group is a multifaceted firm specializing in various sectors, including architectural design, property development, and construction management. We are currently seeking an Office Administration and Accounting Coordinator to support our vibrant team. The ideal candidate will be a proactive and diligent individual with exceptional...

  • Office Administration Specialist

    6 days ago

    Philadelphia, Pennsylvania, United States Adams and Associates, Inc. Full time

    Position OverviewThe Administrative Assistant plays a crucial role in ensuring that operational data and documentation adhere to both company policies and regulatory standards. This position is essential for maintaining the integrity of student records and facilitating effective communication across departments.Key ResponsibilitiesCompliance Assurance:...

  • Administrative Assistant

    4 weeks ago

    Philadelphia, United States HHM Hotels Full time

    Overview Opportunity: Administrative Assistant & Office Coordinator This role will provide support to senior level executives and must be analytical with strong communication skills, and enjoy working in a dynamic and fast-paced corporate environment that is values-driven and results-oriented. This role will also support the entire office operations for...

  • Office Administration Coordinator

    6 days ago

    Philadelphia, Pennsylvania, United States David Samuel - State Farm Agent Full time

    Job OverviewBenefits:Performance-based bonusesCareer growth opportunitiesComprehensive training and developmentROLE SUMMARY:As the Office Administration Coordinator at David Samuel - State Farm Agent, you play a crucial role in facilitating our agency's objectives. Your contributions empower our team by enforcing office protocols and ensuring that customers...

  • Office Administration Coordinator

    5 days ago

    Philadelphia, Pennsylvania, United States David Samuel - State Farm Agent Full time

    Job OverviewBenefits:Performance-based bonusesCareer growth opportunitiesComprehensive training and developmentROLE SUMMARY:As the Office Administration Coordinator at David Samuel - State Farm Agent, you play a crucial role in driving our agency's success. Your responsibilities include implementing and upholding office policies while ensuring that our...

  • Portfolio Accounting Administrator

    6 hours ago

    Philadelphia, United States Double Down Group Full time

    PORTFOLIO ACCOUNTING ADMINISTRATOR/OPERATIONS ASSOCIATE needed at a multi-family office in Philadelphia! Fully on site. Base $75 - $120k plus discretionary bonus. MUST have strong hands on experience with Black Diamond, Addepar or other fund accounting platforms. The Portfolio Accounting Administrator is responsible for the accurate and timely accounting of...

  • Portfolio Accounting Administrator

    2 days ago

    Philadelphia, United States Double Down Group Full time

    PORTFOLIO ACCOUNTING ADMINISTRATOR/OPERATIONS ASSOCIATE needed at a multi-family office in Philadelphia! Fully on site. Base $75 - $120k plus discretionary bonus. MUST have strong hands on experience with Black Diamond, Addepar or other fund accounting platforms.The Portfolio Accounting Administrator is responsible for the accurate and timely accounting of...

  • Office Administration Specialist

    5 days ago

    Philadelphia, Pennsylvania, United States MPF Federal LLC Full time

    Job OverviewMPF Federal LLC is in search of a meticulous and committed individual with a background in Administrative Support. This role is crucial for ensuring smooth operations within the organization.Primary Duties:Deliver comprehensive administrative assistance, encompassing tasks such as document preparation, organization, and management.Create and...

  • Office Coordinator and Administrative Support

    6 hours ago

    Philadelphia, Pennsylvania, United States HHM Hotels (Philadelphia Corporate) Full time

    Position Overview:Role: Office Coordinator and Administrative SupportHHM Hotels company information.This position is designed to assist senior executives and requires a keen analytical mindset, exceptional communication abilities, and a passion for thriving in a dynamic, fast-paced corporate atmosphere that prioritizes values and results. This role...

  • Administrative Assistant

    3 months ago

    Philadelphia, United States Farson Enterprises LLC Full time

    Job DescriptionJob DescriptionAdministrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Administrative assistants are responsible for confidential and time sensitive...

  • Administrative Assistant

    2 weeks ago

    Philadelphia, United States Inkspirenize Full time $17 - $26

    Job DescriptionJob DescriptionJob Title: Administrative AssistantLocation: Philadelphia, PADepartment: OfficeJob Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The successful candidate will be responsible for providing administrative support to ensure efficient operation of the office. This role will...

  • Administrative Assistant

    2 weeks ago

    Philadelphia, United States Defender Association of Philadelphia Full time

    Job DescriptionJob DescriptionADMINISTRATIVE ASSISTANT DUAL ROLE(One Position) The Federal Community Defender Office for the Eastern District of Pennsylvania has an opening for an Administrative Assistant in its Capital Habeas Unit. The person appointed to fill this position will assist the Financial Officer with all aspects of financial administration...

  • Administrative Coordinator

    6 hours ago

    Philadelphia, Pennsylvania, United States IntePros Consulting Full time

    IntePros Consulting is seeking a highly skilled and detail-oriented Administrative Coordinator with advanced administrative and clinical support skills to join our team in a dynamic office environment. This individual will provide comprehensive support in both administrative and clinical management, ensuring the smooth operation of our office and support for...

  • Administrative Assistant

    1 month ago

    Philadelphia, United States Story Lane Box Full time

    Job DescriptionJob DescriptionAbout us:At Story Lane Box, we’re not just a copywriting firm—we’re a vibrant community of wordsmiths, dreamers, and storytellers on a mission to bring your brand’s narrative to life in the most energetic and captivating way possible.Job Title: Administrative AssistantLocation: Philadelphia, PADepartment:...

  • Administrative Assistant

    1 week ago

    Philadelphia, United States Setup Winks Full time

    Job DescriptionJob DescriptionDescriptionPosition: Administrative AssistantLocation: Philadelphia, PAEmployment Type: Full-timeDepartment: Setup Winks Position Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide essential administrative support to ensure efficient...

  • Administrative Assistant

    4 weeks ago

    Philadelphia, United States Curate Corp Voice Full time

    Job DescriptionJob DescriptionJob Title: Administrative AssistantLocation: Philadelphia, PACompany: Curate Corp VoicePosition Type: Full-TimeJob Overview:We are seeking a highly organized and proactive Administrative Assistant to join our team. The successful candidate will be responsible for providing comprehensive administrative support to ensure efficient...

Office Administrator

2 months ago

Philadelphia, United States Talson Solutions Full time
Job DescriptionJob Description

Talson Solutions, LLC, headquartered in Philadelphia, PA, with offices in Los Angeles, California, Denver, Colorado, New York, NY, and Panama City, Panama, was established in 2001 for the purpose of providing a wide range of capital program advisory services including construction audit, compliance and project management designed to reduce risk and successfully execute capital projects. Talson is a certified Minority Owned Business Enterprise (MBE).

Talson serves numerous industries including commercial real estate, education, healthcare, infrastructure, public works and transportation. Our projects reviewed have ranged in size from $2 million to more than $10 billion with locations across the United States and internationally.

Talson's culture focuses on excellence, respect and community engagement. The firm provides annual and quarterly town hall meetings, individual and firm volunteer opportunities, firm outings and events and welcomes feedback on enhancements to the work environment.

Job Summary:

We are seeking an experienced Office Administrator to provide day-to-day office support and assist a small group of remote construction managers. This role will require the candidate to work in the home office 2-3 days a week and at project sites in the Philadelphia area 1-2 days a week.

Qualification and Job Requirements:

General Office Support:

  • Provide general administrative support to team members, including assistance with office task management and other ad-hoc tasks as needed.
  • Handle filing, organizing, copying, maintaining records, and assisting with multi-office coordination efforts.
  • Prepare invoices and contracts and distribute memos, letters, and other documents as requested by executive-level staff.
  • Assist with the preparation of PowerPoint presentations.

Construction Administration:

  • Assist in the day-to-day operations of construction projects from preconstruction to closeout.
  • Coordinate scheduling and manage calendars and project timelines efficiently.
  • Organize and manage paperwork, maintaining an organized system for easy access and retrieval.
  • Support project management tasks and manage project-level documentation, including but not limited to submittal logs, change orders, payment applications, RFIs, and schedules.
  • Aid in preparing progress reports, tracking milestones and deadlines, and filing contract documents.

Departmental Assistance:

  • Support the Business Development group in preparing corporate resumes, presentations, and marketing collateral with a high level of accuracy and attention to detail.
  • Assist with RFP/RFQ responses by understanding and communicating requirements and help develop internal schedules for time-sensitive submittals.

Meeting Coordination:

  • Set up and coordinate meetings, compose and distribute agendas, and update meeting minutes.

Organizational Skills:

  • Ability to multitask, prioritize workload effectively, and manage office operations and procedures.

Communication Skills:

  • Excellent written and verbal communication skills.

Adaptability:

  • Ability to learn quickly, take direction, and work independently or cooperatively.

Confidentiality:

  • Ability to maintain confidentiality of sensitive information.

Other Duties:

  • Perform other administrative tasks as needed.

Qualifications

  • Bachelor's degree in an applicable discipline.
  • Previous experience in a commercial construction, engineering office, or similar setting; 3+ years preferred.
  • Proficiency in computers and Microsoft programs with the ability to learn new software quickly.