Clinical Scheduler

3 weeks ago

Tulsa, United States Montereau Full time
Job DescriptionJob Description

Montereau of Tulsa, OK is seeking to hire a Health Center Clinical Scheduler / Administrative Assistant who is committed to fulfilling Montereau's mission: to value, support, and uplift the lives of older adults and the people who care for them.


WORK SCHEDULE

Monday - Friday, 8am - 5:00pm (occasional weekends may be required)

ABOUT MONTEREAU

Montereau is Tulsa's premier retirement community dedicated to serving seniors and those who care for them. We offer life-enriching independent living with first-class services and amenities, as well as short- and long-term care. Our vision is to promote longer, healthier, and happier lives by revolutionizing the way people age.

We believe that resident satisfaction is only achieved through high team member satisfaction. This is why we offer competitive compensation, excellent benefits, and a supportive work environment. Join us and become a part of something bigger than yourself - a team that works together to add tangible value to the lives of those who call Montereau home.

BENEFITS FOR FULL-TIME TEAM MEMBERS

  • Medical, dental, vision, life, AD&D, and short-term & long-term disability coverage
  • Flexible spending account
  • Tuition reimbursement
  • Paid Time Off (PTO)
  • Paid holidays
  • 401(k) retirement plan with a 4% company match (plus an additional 1% - for a total of up to 5% from Montereau)
  • Team member wellness program, including onsite fitness center and pool
  • Employee Assistance Program, including confidential no-cost counseling for you and anyone in your household
  • Ability to receive pay advances
  • Monetary team member appreciation gift from our residents at the end of the year
  • Monetary team member service gift program
  • Fun social events, including team member retreats and holiday party
  • Affordable team member meal program and team member discount at onsite restaurant
  • Team member discount at onsite spa and salon

JOB SUMMARY

Coordinate the staffing, scheduling, and credentialing activities for Montereau Health Center nursing team members in order to maintain compliance with Oklahoma State Department of Health (OSDH) regulations and Montereau resident care expectations.

ESSENTIAL FUNCTIONS OF HEALTH CENTER SCHEDULER / ADMINISTRATIVE ASSISTANT

  • Monitor daily staffing pattern against the schedule to assure staffing remains in compliance with state regulations and Montereau policy for the Health Center. Validate number of nursing team members working and hours reported to reconcile timesheets with the Quality of Care Report (QOCR) and assist with regular budgeted team member tracking reviews.
  • Analyze nursing team member time and attendance patterns. Identify opportunities to improve efficiency and effectiveness, and situations of misuse or abuse, and notify the Director of Nursing and Assistant Directors of Nursing.
  • In coordination with the Infection Preventionist, arrange and maintain documentation for appropriate monthly in-service training, assuring it is provided timely to team members in order to remain in compliance with Oklahoma State Department of Health (OSDH) training regulations and Montereau policies.
  • Collaborate with Human Resources to maintain team member credential records for new team members and complete a monthly review of all nursing team members to assure that licensure, certification, and annual requirements, including TB skin test and skills checklist, are anticipated and addressed in advance and do not lapse.

OTHER FUNCTIONS OF HEALTH CENTER SCHEDULER / ADMINISTRATIVE ASSISTANT

  • Provide support and assistance to the Infection Preventionist to ensure primary responsibilities are achieved.
  • Assure that employment status records and call lists are properly maintained and that changes are provided to the Director of Nursing, Assistant Directors of Nursing, COO - Health Services, and Human Resources.
  • Participate in team member meetings for licensed and non-licensed team members.
  • Perform other related functions as required or as assigned.

HEALTH CENTER SCHEDULER / ADMINISTRATIVE ASSISTANT QUALIFICATIONS

Experience:

  • Previous skilled nursing experience within a long-term care (LTC), assisted living, or hospital environment is preferred
  • Previous experience within a Life Plan Community is preferred
  • Previous scheduling experience in a healthcare setting is preferred

Education/Certifications/Licenses:

  • Current CPR and First Aid certification is required

Job Specific Knowledge, Skills, and Abilities

  • Advanced computer competency to utilize and train others in scheduling software programs. OnShift experience preferred.
  • Proficient in Microsoft Office programs
  • Effective group and individual training and teambuilding skills
  • Ability to work a variety of shifts (days, evenings, nights, weekends), when needed
  • Solid problem solving and decision making skills
  • Strong interpersonal skills and understanding of quality customer management and service
  • Ability to effectively interact with a diverse leadership team, staff, residents, and third-party associates, including vendors, providers, and visitors
  • Ability to effectively manage sensitive and confidential communications and information, while maintaining a high level of poise, tact, and diplomacy

Physical Demands:

  • An extensive amount of walking, standing, and sitting, with a moderate amount of bending at the waist, kneeling, twisting/turning, reaching above the head and shoulders, and eye-hand coordination
  • Ability to occasionally lift and push up to 25 pounds
  • Frequent use of ordinary communication, including normal levels of hearing and vision, including both near and far seeing, color discrimination, field of vision, and depth perception
  • Ability to use a computer or other office equipment for an extensive period of time
  • Ability to occasionally travel by car and/or commercial airline

Mental and Emotional Requirements:

  • Understanding and carrying out oral and written instructions and reviewing/preparing detailed reports and schedules, using measuring devices and simple calculations
  • Planning own work activities
  • Working independently or as a member of a team, and the ability to work with limited supervision
  • Routinely working on multiple tasks at the same time, under moderate amounts of pressure for results, with frequently changing priorities and requirements for extreme accuracy

Location: 74136



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