Global Benefits Manager

3 weeks ago

San Antonio, United States Certified Group Full time
Job DescriptionJob Description

Certified Group is committed to delivering expert solutions and quality testing our customers can feel confident in – on time, every time – so the world can trust in what it consumes. As a leading North American provider of laboratory testing, regulatory consulting, and certification & audit services, Certified Group includes Food Safety Net Services (FSNS), FSNS Certification & Audit, Certified Laboratories, EAS Consulting Group, and Labstat International Inc. Certified Group provides analytical testing and regulatory guidance services in the food & beverage, dietary supplements & NHP, cosmetics, OTC, personal care, tobacco, nicotine, cannabis, and hemp industries. 

We have embarked on an important journey to unify and strengthen our culture by living these core values: Start with the Customer, Drive to Deliver, Commit to Safety and Quality, and Believe in the Team — including believing in you.

We are currently looking for an Global Benefits Manager to join our growing team

JOB SUMMARY

Responsible for managing Certified Group’s global benefits plans and programs including the US, Canada and Europe. Work with benefit consultants, brokers and administrators, overseeing recordkeeping and compliance, consultation and guidance for all levels of the organization. Conduct or oversee Requests for Proposals in conjunction with consultants and brokers. Maintain knowledge of legal requirements and regulations in order to ensure full compliance with all applicable state and federal guidelines. Oversee associated records, follow up with employees, managers, and vendors. Ensure accurate and timely entry of all HR related data into the HRIS, support for accurate Payroll processing, develop reporting and analysis to support HR and management, create and transmit HR data files to external sources.

ESSENTIAL RESPONSIBILITIES

  • Manager will plan, organize and communicate the responsibilities of the benefits coordinator role.
  • Design, Administer and communicate global benefit programs in regard to plan options, policy features, enrollment and other requirements also ensuring accurate administration and reporting to applicable regulations. Oversee, audit, process and activate employee applications, benefit changes, updates or initiate benefit separation documentation as applicable on vendor/provider websites.
  • Administer leave of absences (FMLA, Military, STD, LTD, etc.) including requests, approvals, tracking and coordinating all types of leaves. Lead RFP to outsource leave management
  • Manage accident reporting to include Worker’s Compensation claim administration and follow up requirements.
  • Coordinate, plan, oversee and deliver open enrollment, benefit programs and education meetings.
  • Monitor benefit database integrity, ensure accuracy of invoices, reconcile account discrepancies, and the timely payment of bills.
  • Perform all benefit data entry transactions, verification and maintenance in the HR system.
  • Recommend and implement audit processes and other data integrity controls. Improve and automate processes and paperwork where necessary. Documents new procedures.
  • Deliver routine daily/weekly/monthly reporting and respond to immediate data requests as needed. Deliver financial/HR analytics reports.
  • Handle benefit inquiries to ensure quick, equitable, courteous resolution by properly interpreting benefit policies, plans and procedures.
  • Inform employees of benefit usage by preparing and distributing benefit reports.
  • Recommend benefits programs to management by studying employee requirements, trends, options and predicting future costs.
  • Identify benefit options by studying programs; obtaining advice from brokers.
  • Maintain contact with hospitals, physicians, insurance companies, employees, and beneficiaries to facilitate proper and complete utilization of benefits for all employees.
  • Performs other related duties as required and assigned.

SUPERVISION

  • Supervision and oversight of one incumbent.

MINIMUM QUALIFICATIONS

  • Bachelor’s Degree in Human Resources management or equivalent.
  • 3-5 years’ experience in benefit administration and 2 years’ experience with HR Systems.
  • CEBS, SHRM, HRCI or other industry certification preferred.
  • General knowledge of HR functions and data, including payroll, disability management, benefits enrollment.
  • Solid knowledge of DOL, Federal and State employment laws, FMLA, CFRA, IRS, COBRA, FMLA, ERISA, and HCR, State Disability, Worker’s Compensation and OSHA regulatory compliance required.
  • Strong competency working with HRIS data systems and utilization of third-party websites.
  • Working knowledge of compliance and reporting requirements, plan administration, leave administration and employee benefits plans.

PHYSICAL DEMANDS

  • Dexterity of hands and fingers to operate a computer keyboard, mouse and to handle other communications/computer components
  • Potential exposure to odors, fumes, airborne particles, hazardous chemicals, and microbiological pathogens
  • Noise level varies from quiet to loud
  • Temperature varies from hot to cold
  • Interactive and fast-paced team-oriented tasks
  • Overnight Travel is required at the discretion of management
  • Occasionally lift and/or move up to 25 pounds.
  • Color vision and depth perception

BENEFITS:

  • Progressive 401k Retirement Savings Plan
  • Employer Paid Short- Term and Long-Term Disability, and Life Insurance
  • Group Medical
  • Tuition Reimbursement
  • Flexible Spending Accounts
  • Dental
  • Paid Holidays and Time Off

Certified Group values diversity in its workforce. The company is firmly committed to a policy of Equal Opportunity and will administer its policies in a manner that treats each employee and applicant for employment on the basis of merit. Certified Group will take affirmative action to seek out qualified applicants without regard to race, color, religion, sex, national origin, age, handicap, or veteran status.

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