Document Management Specialist
1 month ago
SCHEDULE: Full-time; Monday through Friday, 7:30am - 4:00pm.
LOCATION: 131 E Main St, Hills, IA 52235
BENEFITS: Our employees are our most valuable assets, so we invest in them with a comprehensive and competitive benefits package. Our philosophy of taking care of the customer extends to taking care of our employees so that they, in turn, can take good care of themselves and their families. Join Hills Bank and let us surprise you with even more perks
SCOPE:
As part of the overall Document Management Department, the Document Management Specialist is responsible for a variety of operational functions, with an emphasis on the processing of paper documents and electronic records for archival purposes, the accurate configuration of document requirements that trigger tracking and follow up notifications, the retention of required physical documentation, as well as the processing of all incoming/outgoing mail.
ACCOUNTABILITIES:
Document Imaging:
- Scan documents, uploading/downloading information to/from systems to ensure centralized document retention.
- Ensure the integrity and image quality of electronic paperwork and customer records by scanning physical paper documents and importing electronic files, applying data elements to guarantee proper tracking/follow up and retention.
- Configure appropriate tracking set up and document requirements for both loan and deposit accounts to allow for automated monitoring and internal file flow requirements.
- Maintain routine cleaning and maintenance of scanning equipment and other applicable hardware.
- Provide quality assurance by reviewing others work, identifying document integrity and indexing values for accuracy and legibility.
- Serve as a resource for internal users with basic questions and issues related to Document Management.
- Maintain the appropriate filing, organizing and destruction of original account/loan paperwork, ensuring adherence of State and Federal document retention rules.
Mail Room:
- Responsible for sorting the bank's incoming mail and distribution of mail to employees and branches accordingly.
- Process the bank's outgoing mail ensuring proper postage and preparation is complete, as well as the delivery to a third party for final processing and delivery.
- Facilitate the scheduling of large mailings from multiple departments within the bank to ensure that they are mailed within the appropriate timeline.
- Ensure preparation and postage of in-house, paper statements.
General Duties:
- Serve as a resource for internal users with basic questions and issues related to Document Management responding timely.
- Work with external resources to resolve technical and operational issues.
- Contribute to the maintenance of process and workflow documentation, standards, policies and procedures.
- As part of the overall team of bank employees, this position may be requested to assist in the support of other bank activities/projects.
EDUCATION AND SPECIAL REQUIREMENTS:
- High school diploma or general education degree (GED) required and 1-2 years related experience preferred but not required.
- This job requires skills needed in a typical office environment. This includes computer skills, communications skills, as well as utilization of office equipment.
- Must be able to lift up to 25 lbs.
- Mail processing functions of this job requires extended periods of time standing.
- Job requires the ability to perform repetitive work with your hands at times.
EQUAL OPPORTUNITY EMPLOYER
Job Posted by ApplicantPro
We have other current jobs related to this field that you can find below
-
Document Specialist
1 month ago
Vernon Hills, United States 34259 - Blitt and Gaines PC Full timeJob DescriptionJob DescriptionDescription:Job Summary: The Document Specialist processes inbound and outbound mail and assists with scanning, faxing, and record keeping. Additionally, the Document Specialist may assist vendors, process servers, delivery people, and other firm visitors. This is an in-person position, and requires working closely with...
-
Loan Document Specialist
7 days ago
Agoura Hills, United States Ultimate Staffing Full timeOpportunity with a Loan Servicing Company in Agoura Hills. This is a direct hire opportunity for a Document Specialist. In this role you will be responsible for collecting and preparing documents for closing a loan, reviewing papers for errors, and c Specialist, Business Operations, Healthcare, Staffing
-
Document Control Specialist
4 weeks ago
Laguna Hills, United States Express Employment Professionals- Laguna Hills, CA Full timeJob DescriptionJob DescriptionExpress Employment in Laguna Hills, is looking for a Document Control Specialist for an Engineering firm in Laguna Hills.This is a Fulltime, Monday to Friday and the pay is $28.00 to $35.00Duties & ResponsibilitiesDocument Control SpecialistAdministration of the document control system to include:Administering and maintaining...
-
Regulatory Affairs
2 months ago
Agoura Hills, United States Brazilian Professionals Full timeJob DescriptionJob DescriptionThe Regulatory Affairs & Documentation Specialist is responsible for formatting, assembling, and timely preparation of documents for domestic and international regulatory submissions and ensuring compliance with applicable regulations.Assists with technical/regulatory aspects of product development.Under general supervision of...
-
Manager, Sales
2 weeks ago
Richland Hills, United States KYOCERA Document Solutions Inc Full timeOverview When you join Kyocera Document Solutions Southwest you are joining an organization that is deeply rooted in the Philosophy of “doing what is right as a human being”. Through this Philosophy, our employees are passionate about providing best in class customer service through efficiency, accountability, and a sense of urgency all while putting...
-
Marketing Specialist
1 month ago
Woodland Hills, United States Stinger Management Full timeWe are a successful, dynamic organization in the marketing and sales industry undergoing accelerated growth. We are seeking an ambitious and confident individual to join our team. Our entry-level Marketing Specialists continually develop new marketing strategies for our high-profile clients within the telecommunications, clean energy, and home delivery...
-
Document Control
3 weeks ago
West Hills, United States LanceSoft Full timeShift : Mon-Friday, 8-5 Duration: 12 Months Pay range: $25-$25.00/hr. Onsite JobPosition Summary: Responsible for efficiently processing Document Change Requests (DCRs), including routine data entry, coordinating document review/approval/release per department SOPs. Provide administrative support in accordance with departmental procedures. This position will...
-
Collateral Specialist
2 weeks ago
Hills, United States Hills Bank Full timeJob DescriptionJob DescriptionSCHEDULE: Full-time; Monday through Friday; 7:30 am - 5:00 pm. Average of 40 hours/week.LOCATION: 131 Main St Hills, IA 52235BENEFITS: Our employees are our most valuable assets, so we invest in them with a comprehensive and competitive benefits package. Our philosophy of taking care of the customer extends to taking care of our...
-
Loan Funding Specialist
2 weeks ago
Hills, United States Hills Bank Full timeJob DescriptionJob DescriptionSCHEDULE: Full-time; Monday through Friday, rotating schedule (8:00 am - 4:30 pm) or (8:30 am - 5:00 pm) Average of 40 hours/week.LOCATION: 131 Main St Hills, IA 52235BENEFITS: Our employees are our most valuable assets, so we invest in them with a comprehensive and competitive benefits package. Our philosophy of taking care of...
-
Banking Relationship Specialist
3 months ago
Rolling Hills, United States Farmers and Merchants Bank of Long Beach Full timeJob Summary The Banking Relationship Specialist is our first customer contact and one of the key people to set the tone of service and sales at the branch level. They will maintain a professional image and follow standard operational, services and sales processes, including using the sales road map to make appropriate needs analysis, provide recommendations...
-
Collection Specialist
7 days ago
Auburn Hills, United States MERSINO DEWATERING LLC Full timeJob DescriptionJob DescriptionTitle: Collection SpecialistLocation: Auburn Hills, MI Job Summary: The Collection Specialist acts as a liaison between the company and our customers to collect debts and resolve outstanding balances. Duties include monitoring customer accounts and A/R agings, contacting customers to notify them of overdue payments, documenting...
-
Collection Specialist
41 minutes ago
Auburn Hills, United States Mersino Dewatering LLC Full timeJob DescriptionJob DescriptionTitle: Collection SpecialistLocation: Auburn Hills, MI Job Summary: The Collection Specialist acts as a liaison between the company and our customers to collect debts and resolve outstanding balances. Duties include monitoring customer accounts and A/R agings, contacting customers to notify them of overdue payments, documenting...
-
Intake Specialist
2 months ago
Farmington Hills, Michigan, United States The Care Team Full timeThe Care Team The care you deserve and the support you need. Come join our growing team The Care Team Home Health and Hospice is looking for a Full-Time Intake Specialist in Farmington Hills, MI. We specialize in providing Home Health and Hospice in the home and facilities. If you are looking for a new and exciting opportunity, we encourage you to apply...
-
Project Specialist
4 weeks ago
Bloomfield Hills, United States Edward Rose & Sons Full time38525 Woodward Ave Bloomfield Hills, MI 48304, USA Description Start with a job, stay for a career. For over 100 years, Edward Rose & Sons has been committed to career development for our team members. We offer you the opportunity to grow in an environment where you will feel valued, have room for advancement, and be rewarded for your good work. We are...
-
Beverly Hills, United States CESNA Full time[Position] Accounting Specialist ~ Manager, bilingual in Korean [About Our Client] For this client, we make products and services that make lives better, easier, and happier through increased functionality and fun. Put simply, we offer the latest innovations to make “Recharge Everyday” from Therapeutic thermal massagers, The Arc Massage chair, Sofas, and...
-
Document Processor
4 weeks ago
Parsippany-Troy Hills Twp, United States Careers Full timeDocument Processor (Full-Time - NJ/UT) Business Credentialing Services, Inc. (BCS) is a fast-growing technology company in the insurance and risk management industries. We are growing our Operations department and are looking to hire a Document Processor to assist with data entry and customer support. Today, we have more than 70 employees and two office...
-
Assistant Community Manager
1 week ago
Laguna Hills, United States PMP Management Full timeJob DescriptionJob DescriptionDescription:Become the Best Part of PMP Management!PMP is seeking a motivated, detailed, communicative, and personable professional to join our team as an Assistant Manager, Laguna Village Owner’s Association, Laguna Hills, CA.Who We AreProperty Management Professionals LLC. (PMP) is an industry-leading Association management...
-
IT Support Specialist
2 weeks ago
Laguna Hills, United States Western Youth Services Full timeIT Support SpecialistWestern Youth Services is a leading expert in children’s mental health and wellness solutions. As a hub of children’s mental health in Orange County, we’ve been providing services and programs for our community for over 50 years. Our passionate and dedicated staff deliver services and programs that prevent, treat and heal our kids...
-
IT Support Specialist
2 weeks ago
Laguna Hills, United States Western Youth Services Full timeIT Support SpecialistWestern Youth Services is a leading expert in children’s mental health and wellness solutions. As a hub of children’s mental health in Orange County, we’ve been providing services and programs for our community for over 50 years. Our passionate and dedicated staff deliver services and programs that prevent, treat and heal our kids...
-
35639 | Accounts Receivable Specialist
1 month ago
Vernon Hills, United States Brilliant Staffing Full timeJob Description Brilliant Financial Staffing has been engaged on a search for a strong Accounts Receivable Specialist on a temporary to hire for a company located near Vernon Hills, IL. Our client, a growing organization in the retail industry, is looking for an energetic and devoted Accounts Receivable Specialist who has a passion to grow their career. The...
