Administrative Assistant

3 weeks ago

Peabody, United States ZRG PARTNERS LLC Full time
Job DescriptionJob Description

The Registry, a ZRG company, stands as the premier membership-based interim placement firm in American higher education. With over 30 years of experience, The Registry has consistently delivered top-tier interim leaders to campuses nationwide, making us the go-to resource for institutions navigating challenging transitions. We pride ourselves on being the Nation's Gold Standard in interim placements, providing unmatched expertise and service to our clients.

Role Summary:

We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive support to the CEO of The Registry. This individual will play a critical role in facilitating the seamless operation of executive activities, managing communications, and overseeing office operations. The ideal candidate will possess exceptional attention to detail, and exhibit strong communication skills. This position entails working part-time, with in-office commitments three days per week.

Key Responsibilities:

  • Manage the CEO's complex and dynamic schedule, including scheduling meetings, appointments, and travel arrangements.
  • Prepare and coordinate materials for meetings, presentations, and conferences, ensuring the CEO is well-prepared for all engagements.
  • Act as the primary point of contact for internal and external communications directed to the CEO's office, handling inquiries with professionalism and discretion.
  • Screen and prioritize incoming emails, phone calls, and correspondence, providing timely responses or redirecting as necessary.
  • Perform various administrative tasks such as filing, typing, copying, scanning, and data entry to support office efficiency.
  • Assist the CEO in coordinating and tracking progress on various projects and initiatives, ensuring deadlines are met and objectives are achieved.
  • Demonstrate strong communication skills in all interactions, both written and verbal, maintaining a high level of professionalism at all times.
  • Prepare and submit monthly expense reports accurately and in a timely manner, ensuring compliance with company policies and procedures.

Qualifications:

  • Bachelor's degree or equivalent working experience.
  • 3+ years of experience in an administrative assistant or executive assistant role.
  • Exceptional organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
  • Strong written and verbal communication skills, with a keen eye for detail and accuracy.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
  • Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.
  • Proactive attitude with a willingness to take initiative and adapt to changing priorities in a dynamic environment.

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