Receptionist

Job title:- Administrative Assistant/ Receptionist

Location:- Peabody , Massachusetts

Duration:- 01 Month

Pay rate:- $20/hr on w2 without any benefits

Mon-Fri 8am - 5pm EST

Summary:

• The Receptionist will be responsible for answering, directing and providing timely, courteous, and professional telephone support for all inbound phone calls.
• This person will greet all visitors as they enter the building and ensure the professional appearance of the main lobby is maintained.
• The Receptionist will perform administrative duties as assigned.

Description of major duties:

• Answer all incoming calls in a professional and courteous manner.
• Greet all customers, vendors and/or guests in a professional and courteous manner.
• Ask visitors for picture ID and give contractors safety brochures (if first time in bldg)
• Maintain the professional appearance of the main lobby and reception area.
• Direct incoming customer sales calls to the appropriate back up associate when necessary
• Ensure all customers, vendors and/or guests sign in upon entry and have a badge assigned to them. Also ensure that they sign out and return badge upon exiting. (Converge badge for Converge visitors and Client badge for Client visitors)
• Sort the daily incoming mail. (mail distribution handled by facilities)
• Responsible for updating the telephone directory on a monthly basis.
• Order office supplies as necessary.
• Print badges and nameplates as needed to back up Facilities (Currently Facilities handles this)
• Perform miscellaneous duties as requested.
• Manage the building conference room calendars
• COD check process for FedEx and UPS
• Accounts receivables processing
• Office supply ordering
• Support client/Converge EA’s w/catering needs
• Some file and record management
• Printing, copying, faxing
• Some office email communications
• FedEx/UPS support to staff
• General ‘go to’ for everyone in the office.

Qualifications:

• High School Diploma or equivalent.
• Minimum of one year of switchboard, receptionist and administrative experience is required.
• Must be able to work well under pressure and maintain a professional, courteous and calm behaviour always.
• Excellent oral communication skills required.
• Proficiency with Microsoft Office programs required.
• Reliability & punctuality is a must.