Administration Assistant

3 weeks ago

Aliso Viejo, United States Laura's House Full time
Job DescriptionJob DescriptionLAURA'S HOUSE

JOB DESCRIPTION



JOB TITLE: Administrative Assistant/Receptionist

REPORTS TO: Clinical Coordinator

STATUS: Non-Exempt

LOCATION: Corporate Office/Domestic Violence Resource Center

HOURS: Monday-Thursday 9:00 am-6:00pm (1 hour lunch);Friday 8:30 am -5:00 pm (30 min lunch).


JOB SUMMARY:

The Administrative Assistant provides administrative and operational support to the Corporate Office/Domestic Violence Resource Center. S/he shall be the first contact community members make with Laura's House. The primary accountabilities of this position are to (1) direct telephone calls and walk-in clients to appropriate staff and referrals and (2) provide administrative support to the Corporate Office/Domestic Violence Resource Center.


JOB DUTIES:

  1. Answer telephone calls.
  2. Maintain the front office and assist walk in clients and clients with appointments.
  3. Schedule client appointments.
  4. Ensure the completion of all client registration forms.
  5. Maintain separate Cal Works client files.
  6. Update data entry system program.
  7. Collect client fees and make weekly deposits to the Corporate Office.
  8. Document clients' program participation and completion.
  9. Update group schedules and sign-in rosters weekly.
  10. Enforce the Corporate Office/Domestic Violence Resource Center's policies and procedures.
  11. Serve as the site's safety monitor.
  12. Enter and compile statistical data for contract and other reporting requirements as needed.
  13. Provide administrative support to the Corporate Office as needed.
  14. File, fax and copy as needed.
  15. Distribute faxes and interoffice mail.
  16. Other duties as assigned.



ADDITIONAL RESPONSIBILITIES:

  1. Represent the agency in a positive, professional manner at all times.
  2. Maintain confidentiality of all clients, staff, volunteer and agency information.
  3. Maintain a tidy, organized work area.
  4. Participate in agency functions as a participant or presenter as needed.
  5. Flexible hours as needed.

EDUCATION AND EXPERIENCE:

  1. Minimum 2 yrs administrative/customer service experience required.
  2. Upon hiring, attend & complete the State Certified 40-hour Domestic Violence training.
  3. Basic and/or intermediate knowledge of Spanish preferred.

KNOWLEDGE, SKILLS, AND ABILITIES:

  1. Intermediate computer skills in Microsoft Word, Outlook & Excel.
  2. Excellent oral and written communication skills.
  3. Ability to solve practical problems in a quick and timely manner and interpret a variety of instructions furnished in a written or oral form.

JOB QUALIFICATIONS:

  1. Valid driver's license, reliable transportation and appropriate insurance.
  2. Finger Printing by DOJ and TB Test.
  3. Employees are occasionally required to stand; walk; sit; use hands to finger; handle or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.



This description reflects the principal functions of the job for the purpose of job evaluation. It should not be construed as a detailed description of all work requirements of the job nor shall be construed as giving exclusive responsibility for every function described.


EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER:

Laura's House is committed to providing a work environment that is free of discrimination. It is the policy of Laura's House to conduct our relations with employees and applicants for employment based on merit without regard to race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, citizenship status, religion (all aspects of religious beliefs, observance or practice, including religious dress or grooming practices), creed, political affiliation or belief, sex (including pregnancy, childbirth, breastfeeding or related medical conditions), sexual orientation, age, gender (including gender identity and gender expression), gender transitioning, physical or mental disability, physical handicap, national origin (including language use restrictions and possession of a driver's license issued under Vehicle Code section 12801.9), marital status, ancestry, medical condition, genetic characteristics, genetic information, military or veteran's status, status as a victim of domestic violence, sexual assault, or stalking, updating personal information based on a lawful change of name, social security number, or federal employment authorization document, Employee's receipt of public assistance (such as Medi-Cal), or any other protected status in accordance with the requirements of all Federal, State and local laws prohibiting discrimination. Company policy also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics. Discrimination can also include failing to reasonably accommodate religious practices or qualified individuals with disabilities where the accommodation does not pose an undue hardship.

The Company is committed to compliance with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in the operations of the Company and prohibits unlawful discrimination by any employee of the Company.

Pay discrimination between employees of the opposite sex or different race or ethnicity performing substantially similar work, as defined by the California Fair Pay Act as amended and federal law, is prohibited.



  • Administrative Assistant

    1 week ago

    Aliso Viejo, United States Global Bridge Associates Full time

    About Us: Global Bridge Associates specializes in connecting international students with educational and cultural experiences in North America. Its programs include school placements, sports academies, and outdoor adventure camps. A major function of GBA is to provide international students with homestays during their time in North...

  • Executive Administrative Assistant

    2 weeks ago

    Aliso Viejo, United States MicroVention-Terumo Full time

    Executive Assistant IIProvides analytical and administrative support to the Executive(s) and operates under minimal supervision. Report to Executive(s) and/or Vice President(s) or other levels where appropriate. What You'll be DoingProvides analytical and administrative support to the Executive and the department(s) Directors as needed.Drafts, edits and...

  • Executive Administrative Assistant

    2 weeks ago

    Aliso Viejo, United States MicroVention-Terumo Full time

    Executive Assistant IIProvides analytical and administrative support to the Executive(s) and operates under minimal supervision. Report to Executive(s) and/or Vice President(s) or other levels where appropriate. What You'll be DoingProvides analytical and administrative support to the Executive and the department(s) Directors as needed.Drafts, edits and...

  • Administration Assistant

    4 weeks ago

    Aliso Viejo, United States Laura's House Full time

    **LAURA'S HOUSE**: **JOB DESCRIPTION** **JOB TITLE: Administrative Assistant/Receptionist**: **REPORTS TO: Clinical Coordinator** **STATUS: Non-Exempt** **LOCATION: Corporate Office/Domestic Violence Resource Center** **JOB SUMMARY**: The Administrative Assistant provides administrative and operational support to the Corporate Office/Domestic Violence...

  • Benefits Administrator

    2 weeks ago

    Aliso Viejo, United States Carrington Mortgage Holdings Full time

    **Come join our amazing team and work hybrid! The Benefits Administrator will be responsible for administering assigned corporate benefits programs such as medical, dental, vision, Life, AD&D, supplemental life, EAP, FSAs, COBRA, etc. Perform all duties in accordance with the company’s policies and procedures, all US state and federal laws and regulations,...

  • Database Administrator

    4 weeks ago

    Aliso Viejo, United States Cumming Group Full time

    Overview: At Cumming Group, you will work on some of the world's most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States, as reflected in our top 20 ranking in ENR. With over 50 offices globally, an extremely diverse...

  • Azure Cloud Administrator

    2 weeks ago

    Aliso Viejo, United States Thomas James Homes Full time

    **_WE BUILD THE COOLEST HOMES IN THE COOLEST NEIGHBORHOODS!_** Thomas James Homes (TJH) is the replacement builder bringing superior design and tech-enabled simplicity to new, single-family homebuilding. Operating in high-demand communities across Northern and Southern California, the Pacific Northwest, and Arizona, TJH offers homebuyers innovative pathways...

  • Azure Cloud Administrator

    4 weeks ago

    Aliso Viejo, United States Thomas James Homes Full time

    Job Description Job Description WE BUILD THE COOLEST HOMES IN THE COOLEST NEIGHBORHOODS! Thomas James Homes (TJH) is the replacement builder bringing superior design and tech-enabled simplicity to new, single-family homebuilding. Operating in high-demand communities across Northern and Southern California, the Pacific Northwest, and Arizona, TJH offers...

  • Azure Cloud Administrator

    4 weeks ago

    Aliso Viejo, United States Thomas James Homes Full time

    Job DescriptionJob DescriptionWE BUILD THE COOLEST HOMES IN THE COOLEST NEIGHBORHOODS!Thomas James Homes (TJH) is the replacement builder bringing superior design and tech-enabled simplicity to new, single-family homebuilding. Operating in high-demand communities across Northern and Southern California, the Pacific Northwest, and Arizona, TJH offers...

  • Subcontracts Administrator

    1 month ago

    Aliso Viejo, United States Fluor Corporation Full time

    Job Description The purpose of this position is to perform the essential job duties and functions listed below with the overall objective of helping to improve the Corporation's overall business performance, deliver added value to our shareholders, reduce leakage, and promote consistent and cost effective solutions across strategic business units, projects,...

  • Subcontracts Administrator

    4 weeks ago

    Aliso Viejo, United States Fluor Corporation Full time

    Job Description The purpose of this position is to perform the essential job duties and functions listed below with the overall objective of helping to improve the Corporation's overall business performance, deliver added value to our shareholders, reduce leakage, and promote consistent and cost effective solutions across strategic business units, projects,...

  • Project Support Administrator

    1 month ago

    Aliso Viejo, United States NeoGenomics Laboratories Full time

    Are you motivated to participate in a dynamic, multi-tasking environment? Do you want to join a company that invests in its employees? Are you seeking a position where you can use your skills while continuing to be challenged and learn? Then we encourage you to dive deeper into this opportunity. We believe in career development and empowering our employees....

  • Project Support Administrator

    4 weeks ago

    Aliso Viejo, United States NeoGenomics Laboratories Full time

    Are you motivated to participate in a dynamic, multi-tasking environment? Do you want to join a company that invests in its employees? Are you seeking a position where you can use your skills while continuing to be challenged and learn? Then we encourage you to dive deeper into this opportunity. We believe in career development and empowering our employees....

  • Medical Assistant

    3 weeks ago

    Aliso Viejo, United States Efficus inc Full time

    Overview: **Responsibilities**: - Assist healthcare providers in patient examinations and procedures - Perform basic life support functions when necessary - Provide exceptional patient service and care - Support medical staff with various administrative tasks - Utilize knowledge of medical terminology, anatomy, and physiology - Conduct X-Rays under...

  • Project Support Administrator

    4 weeks ago

    Aliso Viejo, United States NeoGenomics Full time

    Description Are you motivated to participate in a dynamic, multi-tasking environment? Do you want to join a company that invests in its employees? Are you seeking a position where you can use your skills while continuing to be challenged and learn? Then we encourage you to dive deeper into this opportunity. We believe in career development and empowering...

  • Certified Medical Assistant

    2 weeks ago

    Aliso Viejo, United States SMaRT Health & Wellness Full time

    Company DescriptionSMaRT Health & Wellness is dedicated to empowering individuals to live their best, most active lives. Located in Aliso Viejo, CA, we bridge the gap between healthcare and wellness by offering a comprehensive approach to healthcare. Our multidisciplinary team delivers personalized physical therapy, fitness training, and wellness services to...

  • Certified Medical Assistant

    17 hours ago

    Aliso Viejo, United States SMaRT Health & Wellness Full time

    Company DescriptionSMaRT Health & Wellness is dedicated to empowering individuals to live their best, most active lives. Located in Aliso Viejo, CA, we bridge the gap between healthcare and wellness by offering a comprehensive approach to healthcare. Our multidisciplinary team delivers personalized physical therapy, fitness training, and wellness services to...

  • front office assistant

    2 weeks ago

    Aliso Viejo, California, United States Hoag Health Network Full time

    Salary Range:Actual compensation may vary based on geographic location, work experience, skill level, and education.About the Job:This position is for a Front Office Assistant who will be responsible for performing a variety of clerical duties in a medical office setting.Provide administrative supportAssist patientsHandle paperworkCoordinate appointments

  • Administrator, Veeva Vault Systems

    2 months ago

    Aliso Viejo, United States MicroVention Full time

    Responsible for enhancing the Veeva Vault Platform to enable the success of stakeholders across the business via collaboration with cross-functional domestic and international colleagues. Responsible for the day-to-day administration, configuration, maintenance, and support of the Veeva Vault Platform in accordance with established Standard Operating...

  • Executive Assistant

    2 weeks ago

    Aliso Viejo, California, United States Marsh McLennan Agency Full time

    SummaryUnder the direction of the Managing Director, provide administrative, coordination and project support to the Managing Director.Essential Duties & ResponsibilitiesServe as primary contact with colleagues and other departments regarding events, projects and business strategy initiatives.Prepare correspondence (includes handling of confidential...