Office Administrator

2 weeks ago

Madison, United States Civic Media Inc Full time
Job DescriptionJob Description

About Our Company

Civic Media has built a state-wide radio and digital media network in Wisconsin with the goal of championing the practice of democracy by empowering honest and informative local voices. We’re merging the legacy of radio with the immediacy of digital to deliver high-quality content to a growing audience via our 20 radio stations, websites, mobile app and associated social media platforms. We work in a fast-paced environment that values communication, integrity, vision, innovation and collaboration in order to fulfill our vision of being the media platform that informs, guides and inspires our audience through the complex landscape of information, commentary and civic engagement.

SUMMARY

We are looking for an Administrative Assistant who will support our growing company. This role will serve as the main point of contact for our visitors (both in person and over the phone), help handle incoming and outgoing correspondence, assist in processing our Accounts Receivable, and help manage/maintain the overall office. This position will also provide administrative support to our team through data entry, filing, and ordering supplies. This role can be either full-time or part-time.

RESPONSIBILITIES

  • Answers and transfers phone calls, screening when necessary
  • Welcomes and directs visitors and clients
  • Maintain management’s schedule in Google Calendar
  • Purchase and facilitate delivery of office supplies and facilitate office equipment maintenance
  • Maintains a system for recording expenses and processing payments received
  • Prepares written summaries of data when needed
  • Responds to and resolves administrative inquiries and questions
  • Facilitate the flow of information between management and staff
  • Facilitate online meetings
  • Manage internal and external communication
  • *The company reserves the right to add or change duties at any time.

QUALIFICATIONS

  • High school diploma required, associate’s degree in related field preferred
  • 1-3 years of experience in an administrative role preferred
  • Knowledge of Google suite of products
  • Excellent verbal and written communication skills
  • Excellent interpersonal and customer service skills
  • Excellent organizational skills and attention to detail
  • Ability to work independently
  • Ability to travel ~15%


If you’re excited by the thought of joining a dynamic and creative media startup and playing an integral role in shaping the future of journalism and media, we want to hear from you



Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.


Civic Media is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We do not discriminate on the basis of race, color, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

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