Administrative Assistant II
6 days ago
Summary: The Administrative Assistant II is responsible for providing administrative support of the on-site office, and primarily to perform compliance inspections and architectural reviews for the Association. Responsibilities:
- This position reports to the Architectural Review & Compliance Lead.
- Supports the workflow for architectural reviews and compliance inspections.
- Answers and directs phone calls, including distribution of off-hours messages.
- Provides back up support to other Administrators including the Front Desk. Assists and directs all guests, clients and customers for meetings, appointments and service.
- Performs general office support duties including copying, filing, mailing and faxing; maintaining office directories and filing systems; managing office supplies. May also perform support tasks related to customer service, finance and human resources as needed.
- Prepares basic correspondence (email, letter, etc.) as directed by manager and appropriate team members.
- Data entry required. Process, filter, and prepare work orders.
- Performs compliance inspections daily. Process letters.
- Enter and process architectural applications as directed by the Lead. Process architectural responses when decisions are rendered as directed by the Lead.
- Respond to Resident calls, emails and in person inquiries related to compliance letters and architectural applications.
- Assists Managers and Coordinators with Board/Committee reports and meeting preparation.
- Some evening/night property inspections may be required.
- Assists with special projects as needed. Other duties as assigned.
Qualifications:
- Proficient in use of Microsoft Office software
- Possess effective and professional communication skills, both verbal and written
- Multi-tasking abilities essential
- Strong organizational, leadership and problem-solving skills
- High School Diploma or GED and 1-2 years related experience preferred
- Community management or HOA experience preferred
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