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Office Assistant

2 months ago

Los Angeles, United States Bishop Seabury Academy Inc Part time
Job DescriptionJob DescriptionOverview:The Office Assistant plays a crucial role in ensuring the smooth day-to-day operations of the office, contributing to the overall efficiency and productivity of the organization. This hybrid position combines both in-office and remote work to support various administrative tasks, enabling seamless coordination and communication within the team.Key Responsibilities:
  • Manage incoming and outgoing correspondence, including emails, phone calls, and mail
  • Assist in organizing and scheduling meetings, appointments, and travel arrangements
  • Maintain and update physical and digital filing systems
  • Support the creation and distribution of internal communications, such as memos and newsletters
  • Handle basic bookkeeping tasks, such as managing invoices and expense reports
  • Monitor office supplies and place orders when necessary
  • Assist with event planning and coordination
  • Perform receptionist duties, including greeting and directing visitors
  • Conduct basic research and data analysis as needed
  • Assist in the onboarding process for new employees
  • Collaborate with other departments to ensure smooth operations
  • Manage and update social media accounts and company website
  • Provide general administrative support to staff
  • Assist in the preparation of regularly scheduled reports
  • Handle sensitive information in a confidential manner
Required Qualifications:
  • High school diploma or equivalent
  • Prior experience in an office administration or assistant role
  • Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
  • Strong organizational and time management skills
  • Excellent written and verbal communication abilities
  • Ability to multitask and prioritize tasks effectively
  • Detail-oriented with a high level of accuracy
  • Basic knowledge of bookkeeping and record-keeping
  • Ability to maintain confidentiality and handle sensitive information
  • Experience with office equipment, such as printers and fax machines
  • Knowledge of social media management tools is a plus
  • Customer service-oriented mindset
  • Ability to work independently and as part of a team
  • Familiarity with basic research and data analysis techniques
  • Flexibility to adapt to changing work environments, including both in-office and remote work