Payroll/Benefits/HCM Manager

4 weeks ago

Saint Paul, United States Sherman Associates Full time
Job DescriptionJob Description

Be a part of something great and find yourself At Home, At Sherman Our commitment to people and our vision for the future, combined with our history of success spanning decades, makes Sherman Associates who we are. We have become an industry leader by fulfilling our mission of Building Communities, Enriching Neighborhoods, and Empowering People.

The Payroll/Benefits/HRIS Manager will oversee the management and administration of company payroll and benefits to include processing payroll, auditing, benefits administration, reporting, legal and tax compliance, and training. The Manager will be the administrator for the company's HCM system.

This will be a hybrid work schedule with an expectation of 4 days in office and 1 day remote flexibility per week.

ESSENTIAL FUNCTIONS

Payroll

  • Administers bi-weekly payroll processing including time entry review and manager follow-up; audits and administers payroll and benefits entries to ensure accuracy.
  • Works closely with the HR Team to ensure the needs of the internal customers are met and embraces an inclusive philosophy across all areas of operation.
  • Leads payroll reporting responsibilities, including W-2 and 1095-C filing, ACA Compliance, affirmative-action, EEO-1, annual 5500 filing, and compensation plan administration.
  • Collaborates with HR team to analyze and recommend development of HR payroll and benefits reporting structure; monthly, quarterly, and annual reports.
  • Trains employees and managers in the use of UKG self-service features.
  • Collaborates with Accounting to provide payroll reports and ad hoc reporting as needed.
  • Maintains employee new hire set-up and termination processing, including final pay.
  • Approves monthly insurance bills, manual payroll checks, pay card funding, ACH, vendor reconciliations and various other payroll processes to ensure accuracy and consistency.
  • Serves as project lead for key projects in Payroll/HCM and trains, documents, and implements key initiatives.

Benefits

  • Leads 401K administration and audit/audit action items and corrections in compliance with all regulations.
  • Audits benefits entries in payroll to ensure accuracy.
  • Works consistently with the broker to ensure optimal employee experience with company-sponsored benefits.
  • In coordination with the VP of Human Resources, the Manager reviews benefit offerings, market trends, employee feedback, and provider rate quotes to make recommendations to Senior Leadership

HCM Administration, Analysis, and Reporting

  • Establishes and maintains vendor relationship with HCM vendor.
  • Provides support and maintenance of the HCM and serves as the primary point of contact regarding data integrity, testing of system changes, report writing and supporting system upgrades, testing or other technical projects as assigned.
  • Trains employees and managers to use HCM self-service features.
  • Assists in the review, testing and implementation of HCM system upgrades and all systems that interface with the system, including all system maintenance.
  • Collaborates with HR team to analyze and recommend development of HR payroll and benefits reporting structure; monthly, quarterly, and annual reports.
  • Provides support for HR systems by researching and resolving issues as they occur, assisting end users with functionality or process questions, performing scheduled activities, etc.
  • Recommends solutions or alternate methods to meet requirements.
  • Recommends process improvements based on business needs and software changes/enhancements.
  • Assesses process efficiency and performance of multiple business lines, recommending process improvement projects to management.
  • Writes, maintains, and supports a variety of reports or queries utilizing appropriate reporting tools.
  • Fulfills ad hoc Payroll & Benefits reporting requests.
  • Helps maintain data integrity in systems by running queries and analyzing data to ensure accurate reporting.

HR Administration

  • Completes human resource administrative and operational requirements related to recordkeeping, reporting and HR documentation, including employee personnel files in accordance with state and federal law.
  • Works with the HR team to document/track all types of leaves of absence.
  • Maintains knowledge of payroll/benefit legal changes and practices and communicates them to employees and managers as needed on an ongoing basis.
  • Provides courteous and prompt resolution of employee inquiries (wage requests, employment verifications, password resets, unemployment, and benefits inquiries).
  • Provides assistance with HR supporting activities, new hire orientation, employee engagement, payroll, and benefits.
  • Completes other tasks & duties as assigned based on business needs.


Education & Experience

  • A minimum of 5 years of experience in the payroll, benefit, and HCM administration field.
  • SHRM-CP and/or FPC Certification or ability to obtain certification within first six months of employment

Required Skills & Abilities

  • Experience with UKG or UltiPro strongly preferred.
  • Strong analytical and problem-solving skills.
  • Client-first approach that establishes and maintains effective business relationships.
  • Ability to gain trust and confidence with internal and external customers.
  • Team player that interacts with others in a positive, collaborative, and productive manner.
  • Ability to meet deadlines in a very fast paced environment.
  • Quick learner with a high attention to detail and able to grasp a larger corporate picture.
  • Able to multi-task while establishing priorities both independently and in a team setting.
  • Understands and applies payroll process and practices with a high attention to detail.
  • Excellent verbal and written communication and presentation skills.
  • Alignment with the mission, vision, and values of Sherman Associates.
  • Work/Office hours may vary due to the specific needs of the business.
  • Must be willing to work extended hours as necessary to meet deadlines.


Benefits:

Sherman Associates strives to lead the market in the benefits we offer. In addition to medical, dental, vision and supplemental benefits, what sets us apart includes:

  • Low Deductible Health Insurance Plans
  • Fully paid short term disability
  • Fully paid life insurance
  • Additional Supplemental Insurance Policies including
    • Voluntary Accident & Critical Illness
    • Hospital Indemnity
    • Long-Term Disability
  • Pet insurance
  • Fully paid employee assistance program
  • Fully vested 401k company match program
  • 9 Paid holidays and competitive PTO program
  • Starbucks and Hotel discounts
  • Charitable giving strategy with corporate match

WORK ENVIRONMENT

  • This job operates primarily in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
  • Exposed to ambient room temperatures, lighting and traditional office equipment found in a typical office environment, quiet to moderate noise level.

PHYSICAL REQUIREMENTS

  • Must have the ability to move around freely throughout the property and office, and necessity varies from day to day.
  • Requires grasping, writing, standing, sitting, walking, repetitive motions, listening and hearing ability and visual acuity.

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