Accounting Manager

2 weeks ago

Saint Paul, United States Carpenters Training Institute - Twin Cities Campus Full time
The Accounting Manager oversees all the aspects of accounting and account management for the Carpenters Training Institute. There are currently thirteen training campuses across six states that the accounting manager will perform all accounting operations for. This position is responsible for, but not limited to, the day-to-day functionality of the businesses’ finances including Accounts Payable, Payroll, Accounts Receivable, Asset Management, and other assignments.

The essential duties and responsibilities include but are not limited to:

Salary:

Based on credentials, background and experience.

PROVIDE LEADERSHIP AND OVERSIGHT FOR THE ACCOUNTING DEPARMENT

Effectively lead and manage all staff in the accounting department
Monitor work assignments, progress on projects, and implement adjustments as required

ACCOUNTS PAYABLE

Accurately process and pay incurred expenses across all locations under the Carpenters & Joiners Apprenticeship and Journeymen Training Trust Fund and Building Corp Trust Fund
Employee Expense Reimbursements
Audit submitted receipt documentation in accordance with employee expense policy
Monitor requested reimbursements for non-reimbursable charges
Process mileage reimbursements and verify for accuracy
Outside Class Reimbursements
Gain necessary Executive Director/Director/Coordinator approval
Verify reimbursement request and appropriate payee through proof of payment
Distribute requested reimbursements
Manage financial aspects of ITC Conference and affiliate trade conventions
Process incurred expenses for ITC conferences and affiliated trade conventions; including but not limited to; Journeyman Leadership, Collaborative Leadership, Third Year Apprentice Program, Midwest District Conference, Scaffold Conference, Millwright Conference, Pile Driver Conference, Interior Systems, and Concrete Conference
Manage Employee Benefits Packages
Process employee fringes and associated reports to area benefits managers
Create and distribute US Dept. of Rev. required tax documentation, forms 1099 & 1096
Assist Accounting Auditors in yearly financial audit

PAYROLL

Back-up for processing payroll in Paychex to include:

Pull and audit required time-clock reports
Present composed payroll expenses for Executive Director approval
Submit verified hours and payroll expenses electronically through Paychex online portal.
Tracking and monitor all employee wages in conjunction with appropriate Collective Bargaining Agreements and associated payroll requirements across all Training campuses, locations, and crafts Including, but not limited to the following:
Hire Dates, Probationary Periods, Paid Time Off, Paid Holidays, Vacation Time, Sick Time, Wage Advances, Bereavement, Personal Days, Overtime Requirements, Child Support, and Wage Garnishment
Manage the distribution US Dept. of Rev. required W2 tax documentation

ACCOUNTS RECEIVABLE

Accurately process all Cash Receipts
Continuously monitor bank balance to maintain maximum/minimum required
Provide leadership, management, and review of accounts receivable processes and work

VENDOR & CONTRACT MANAGEMENT

Review and implement all contracts and vendor agreements per determined billing terms
Manage, record and archive all vendor agreements and signed contracts.

OTHER DUTIES

Create and Maintain Internal Controls
Responsible for providing bank reconciliation for review according to control documents
Oversee and manage general ledger activity
Fixed Assets Management
Insurance
Liability Certificates, execute policy requirements and policy evaluations
State/Location Requirements
Unemployment
Taxes
File tax returns annually
Sales
Property
Apply for and maintain exemption status in all states
Work closely with the Leadership Team to develop detailed monthly, quarterly and annual reports in a timely manner and provide account analysis.
Work with the Leadership Team on the budgeting process

Education and/or Work Experience Requirements:

BA in accounting preferred
Preference given to applicants who possess five years or more of non-profit accounting experience with references
Experience with INTACCT Accounting Systems preferred

Physical Requirements:

Must be physically capable of completing the work
Must be willing to travel as required

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