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Accounting Clerk

2 months ago

Fremont, United States THINK Surgical, Inc. Full time
Job DescriptionJob Description

JOB SUMMARY

This part-time position supports the Accounting department with ongoing tasks, specifically focused on the processing of vendor invoices alongside the Accountant. This position is based in the Fremont, CA office.

DUTIES & RESPONSIBILITIES

  • Perform full cycle Accounts Payable functions including GL coding, invoice entry, and obtaining authorized approvals ahead of processing.
  • Set up and maintain AP records, reports, and files in an organized manner.
  • Maintain vendor relationships.
  • Communicate via email with vendors inquiring about their invoice status.
  • Ensure monthly closing of accounts payable in a timely manner.
  • Coordinate expense accruals identification process at month-end.
  • Support the weekly payment process.
  • Interact effectively cross-functionally to resolve accounting matters.
  • Assist with annual 1099 preparation.
  • Produce vendor reports as requested.
  • Assist with miscellaneous month end reporting and support needs.
  • Complete other duties and/or special projects as assigned.

SUPERVISORY RESPONSIBILITIES

  • None

QUALIFICATIONS

Required:

  • High School diploma.
  • 1-2 years of prior experience in Accounts Payable or as an Accounting Clerk.
  • Prior Experience with any ERP system.
  • Proficiency with Microsoft Outlook and Excel.
  • Excellent written and verbal communication skills.
  • High standards for organization, attention to detail, accuracy and efficiency.
  • Ability to handle assignments independently and concurrently.
  • Ability to be proactive, flexible, and to work well under pressure in a supportive environment.
  • Team-focused attitude with a willingness to work together to achieve department objectives.
  • Able to exercise appropriate judgment as necessary.
  • Ability to maintain absolute confidentiality.
  • Dependable with excellent attendance and punctuality.

Preferred:

  • Experience with Epicor.

COMPETENCIES


  • Drives results
  • Decision quality
  • Attention to Detail
  • Accuracy
  • Maintain Confidentiality
  • Effective communication and collaboration
  • Organization
  • Optimize work processes
  • Computer Proficiency


PHYSICAL DEMANDS & WORK ENVIRONMENT

  • Able to work 20 – 25 hours per week during standard business hours, with at least two 4-hour days on site at the Fremont, CA office each week.
  • Must be able to remain in a stationary position and operate office equipment for a prolonged period of time.
  • Physical activities include, but not limited to constant manual dexterity, moving about the work site, and/or handling objects weighing up to 20 lbs.
  • Other infrequent physical activities include, but not limited to, positioning self to complete assigned tasks, and ascending/descending floors and/or ladders.
  • Occasionally work around moving mechanical parts.
  • Must be able to work Monday to Friday in a schedule that commensurate with business operation.

Disclaimer:

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be possible to enable individuals with disabilities to perform the essential functions.

THINK Surgical, Inc. (“THINK”) is committed to hiring the best qualified candidates for approved positions while engaging in recruitment and selection practices that are in compliance with all applicable employment laws. It is the policy of THINK to provide equal employment opportunity for employment to all applicants and employees, regardless of any protected status. Any qualified applicant or employee with a disability who requires an accommodation in connection with their employment at THINK should contact Human Resources and request an accommodation. THINK also participates in E-Verify, a web-based system that allows THINK to confirm an employee’s eligibility to work in the United States. Actual compensation offered will depend on several factors including but not limited to geographic location, work experience, education, skill level, and/or other business and organizational needs.