Office Manager

4 weeks ago


Valparaiso, United States Ursitti Enterprises LLC Full time
Job DescriptionJob Description

KEBA designs and manufactures innovative, high value solutions in the fields of industrial, banking, and service automation. The company is based in Europe and operates a small, growing subsidiary location in the USA, which handles sales and support for industrial automation customers in North America.

We are currently looking to recruit an Office Manager that is highly motivated to keep the administrative functions of the USA office organized and running efficiently.

Responsibilities include:

  • Implement, execute, and manage procedures to keep administration functions of the office
  • organized and running efficiently
  • Maintain office hours from 8:30am to 5:00pm every business day (flexible 1/2 hour lunch)
  • Primary operator for answering and transferring phone calls
  • Enter and manage customer information and activities in the CRM system for sales team.
  • Generate quotes on direction of sales team
  • Order processing, repair processing, inventory management
  • Domestic and international shipping / receiving
  • Coordinate and help compile financial reporting
  • Organize and manage contracts, logistics, and administrative requirements for trade shows and
  • other events
  • Administrative support for local marketing activities (online research, coordinate contracts and
  • terms for advertisements and association memberships, generate reports, etc.)
  • Organize and manage physical and electronic filing system for administrative files
  • Organize and manage office services (water, electric, gas, cleaning, etc.)
  • Coordinate with accountant to make sure all invoices are paid
  • Handle incoming mail and other material
  • Organize and book travel arrangements for team as needed
  • Prepare and manage correspondence, reports and documents
  • Take, type and distribute meeting minutes
  • Arrange and confirm appointments
  • Maintain schedules and calendars
  • Changing responsibilities as the company grows
  • The candidate must have:
  • 2-5 years of experience in a similar role
  • Strong organizational skills with attention to detail
  • Strong work ethic
  • Experience using Microsoft Office (Word, Excel, Outlook, PowerPoint) and Peachtree accounting
  • software (or QuickBooks)
  • Strong verbal and written communication skills
  • Ability to multi-task and get things done in a timely manner
  • Self-motivation, discipline, and stress tolerance
  • Location: Valparaiso, IN



  • Insurance Officer

    2 weeks ago


    Valparaiso, United States Independent Insurance Agents of Nebraska Full time

    Primary Job Purpose: Responsible for managing and growing the bank's portfolio of property and casualty insurance. Maintain relationships with existing insurance customers and develop relationships with new customers. Represent the bank in community organizations and events. Perform all job responsibilities according to the Bank's policies and procedures. ...

  • Insurance Officer

    7 hours ago


    Valparaiso, United States Independent Insurance Agents of Nebraska Full time

    Primary Job Purpose: Responsible for managing and growing the bank's portfolio of property and casualty insurance. Maintain relationships with existing insurance customers and develop relationships with new customers. Represent the bank in community organizations and events. Perform all job responsibilities according to the Bank's policies and procedures. ...


  • Valparaiso, United States InsideHigherEd Full time

    Director, Office of Sponsored and Student Research Tracking Code1038-674Job DescriptionThe Director of the Office of Sponsored and Student Research is a leader, collaborator, and central resource for faculty, senior administration, and staff seeking external funding for research, teaching, student service programs, and strategic initiatives. Reporting to the...


  • Valparaiso, United States Team Select Home Care Full time

    *Job Overview:*We are seeking a Relationship Manager to join our growing team! As a Relationship Manager, you will be responsible for developing and maintaining strong relationships with clients, identifying business opportunities, and driving sales growth. The ideal candidate will have strong leadership skills, a proven track record in business development,...

  • Property Manager

    3 days ago


    Valparaiso, United States Northwest Indiana Community Action Full time

    Job DescriptionJob DescriptionSalary: $42,640/yearNEW POST!!! ORGANIZATION:   Area Agency on Aging and Community Action Agency for Northwest Indiana, founded in 1965, the NWICA Mission is:  To help people to be independent and advocate for those who can’t.  We do this by helping individuals of all ages and families, through direct services and...


  • Valparaiso, United States Proactive MD Full time

    People are a company's greatest resource, which is why caring for employees and keeping them healthy is so important. Proactive MD offers a comprehensive health management solution that extends well beyond the clinic walls. Access to on-site physicians, full direct primary care services, and excellent client support are the hallmarks of our program. By...

  • Category Manager

    1 month ago


    Valparaiso, United States FAMILY EXPRESS CORPORATION Full time

    Job DescriptionJob DescriptionDescription:Job Title: Category ManagerFLSA Status: ExemptDepartment: MarketingReports to: Director of MarketingPosition Summary: Responsible for creating the vision, setting the strategy and tactics, and managing the daily functions of specific categories within the framework of the overall Marketing strategy. This includes...


  • Valparaiso, United States Abonmarche Consultants Full time

    Abonmarche is a team of professionals who are passionate about helping others with client service at the core of everything we do. We are a practice of people who are passionate about engineering, architecture, surveying, planning, landscape architecture, and more. Our teams are collaborative, agile, innovative, and focused on creating the best client...


  • Valparaiso, United States Proactive MD Full time

    Job DescriptionJob DescriptionPeople are a company's greatest resource, which is why caring for employees and keeping them healthy is so important. Proactive MD offers a comprehensive health management solution that extends well beyond the clinic walls. Access to on-site physicians, full direct primary care services, and excellent client support are the...

  • Admission Counselor

    5 days ago


    Valparaiso, United States Valparaiso University Full time

    An Admission Counselor counsels and assists prospective students and families through the college search and enrollment process. **Major Responsibilities**: - Primary responsibilities include effectively promoting Valparaiso University to students and families through formal presentations, individual conversations, telecounseling, and text messaging. -...


  • Valparaiso, United States Indiana Surgical Associates Full time

    We are seeking a **Medical Receptionist** to become a part of our surgical healthcare team. You will perform routine front desk duties to keep our General Surgery office running smoothly. This medical receptionist will spend 2 days a week at our Valparaiso office location, and one day a week at our LaPorte office. Previous experience...

  • HR Generalist

    3 days ago


    Valparaiso, United States Vaco Full time

    Job Description: As a Human Resources Generalist, you will play a key role in supporting various HR functions within the organization. You will collaborate closely with the office staff and other departments to ensure the smooth operation of HR processes and initiatives. Responsibilities:Administer various HR functions including but not limited to...

  • HR Generalist

    3 days ago


    Valparaiso, United States Vaco Full time

    Job Description: As a Human Resources Generalist, you will play a key role in supporting various HR functions within the organization. You will collaborate closely with the office staff and other departments to ensure the smooth operation of HR processes and initiatives. Responsibilities:Administer various HR functions including but not limited to...

  • HR Generalist

    2 days ago


    Valparaiso, United States Vaco Full time

    Job Description: As a Human Resources Generalist, you will play a key role in supporting various HR functions within the organization. You will collaborate closely with the office staff and other departments to ensure the smooth operation of HR processes and initiatives. Responsibilities:Administer various HR functions including but not limited to...


  • Valparaiso, Indiana, United States Valparaiso University Full time

    Assistant Director of Admission Visits and Events Valparaiso, IN • ID: • Full-Time/RegularReporting to the Director of Admission Visits and Events, the Assistant Director of Admission Visits and Events supports the planning and execution of on-campus admission visits and events (campus visit days, individual visits, group tours, overnight visits, etc.),...


  • Valparaiso, United States Valparaiso University Full time

    Assistant Director of Admission Visits and Events Tracking Code 1023-674 Job Description Reporting to the Director of Admission Visits and Events, the Assistant Director of Admission Visits and Events supports the planning and execution of on-campus admission visits and events (campus visit days, individual visits, group tours, overnight visits, etc.),...


  • Valparaiso, United States HealthLinc Full time

    As a Behavioral Health Consultant, you will advocate and help assigned patients gain access to resources while confronting their medical and behavioral issues, provide patients with recommendations and behavioral interventions. In this role you will be a part of the Integrated Medical Team and you will report to the Chief Behavioral Health and Addictions...


  • Valparaiso, United States Aire Serv of Valparaiso Full time

    Job DescriptionJob DescriptionWith more than 200 locations throughout the United States and Canada, Aire Serv is a trusted name in the field of heating and air conditioning installation, maintenance, and repair. We are proud of our reputation for putting clients first and getting the job done right the first time, every time. We are a team of qualified...


  • Valparaiso, United States Northwest Health - Porter Full time

    The Patient Navigator assists patients to maneuver through doctors' offices, clinics, hospitals, outpatient centers, insurance & payment systems, patient-supported organizations, and other components of the healthcare system. Functions as part of the multidisciplinary team, acting as advocate, interpreter, educator, and counselor for oncology patients....


  • Valparaiso, United States Shive Hattery Group Full time

    Job Type Full-time Description Our Corporate Office Project Delivery Team seeks an entry-level, self-motivated technology power user for either our Valparaiso or West Des Moines office. This role will focus on advancing firmwide education, standardization, technical management, and best practices in Building Information Modeling (BIM). Not day-to-day project...