Administrative Assistant and Scheduler
2 weeks ago
Administrative Assistant and Scheduler
Full Time Days | 8AM - 4PM | Monday - Friday
At our 5-Star Senior Care Community located in Pittsford, NY - Glenmere provides the very best assistant for our residents' daily needs, while also appealing to their cultivated sides. Our residents are safe, secure, and truly enjoy each day to its fullest.
The Administrative Assistant and Scheduler supports the Glenmere Assisted Living Director in planning, developing, organizing, implementing, evaluating, and performing administrative duties and procedures. Additionally, the Administrative Assistant and Scheduler provides support for the Glenmere management team & Glenmere concierge team as requested.
Requirements for a Glenmere Administrative Assistant and Scheduler:
- Education: A.A.S. degree preferred, or 3-5 years of experience with administrative functions
- Experience with scheduling in a health-related setting preferred.
- Knowledge of Senior Living Communities, contracts, etc., covering business transactions preferred.
- Must have general knowledge of computers (Microsoft Office), office machines and equipment.
- Notary Public, preferred.
- Must have valid state of residence driver's license.
Responsibilities for a Glenmere Administrative Assistant and Scheduler:
- Develops and maintains a good working rapport with inter-department team members, as well as other departments within the Community, to assure that administrative services and activities are properly maintained to meet the needs of the Community.
- Assists in the development and maintenance of an adequate filing system, including but not limited to resident files, resident veterans status, and nursing documents.
- Ensures administrative functions are carried out promptly for an efficient operation and delegate's administrative duties to concierge staff as needed. Including maintaining resident documents as it relates to nursing and maintaining all resident & staff directories.
- Assures that the office is maintained in a clean and safe manner and that necessary equipment, and supplies are maintained to perform required duties.
- Performs administrative requirements such as completing necessary forms, reports, etc., and submitting to the Glenmere management team as required.
- Assists the Glenmere director, nurse manager, and case manager with scheduling meetings, processing mail and fielding other requests as necessary.
- Types and prepares confidential reports as directed, proof reading and correcting letters, drafts, reports, etc., for grammar, punctuation, and sentence structure.
- Other related duties and responsibilities that may become necessary or as directed by the Glenmere Assisted Living Director, Nurse Manager, or Case Manager.
- Maintains appropriate recordkeeping requirements of staff attendance for all in-service classes & supports the Glenmere Assisted Living Director with department policy manual.
- Responsible for providing relief to the Concierge desk as necessary.
- Provides information to residents and families as necessary or refers to appropriate departments or agencies.
- Creates schedules & processes payroll for the nursing department in an accurate and timely manner. Including but not limited to preparing & posting the monthly master staffing schedule using the master schedule, department guidelines & nursing management input.
- Receives and records call-ins.
- Maintains time & pay records and provides various reports as requested by Glenmere Director.
- Responds to questions from nursing staff on scheduling & time off procedures. Refers staff to Nurse Manager/Glenmere Director for concerns outside of the standard procedures.
- Assists in developing & updating nursing department forms & memos concerning scheduling & payroll (i.e. time off & holidays).
About The Friendly Senior Living:
- We embrace independence and personal choice in a culture of excellence where we live our values - always.
- Newsweek ranked Friendly Home the #1 nursing home in Monroe County
- Named a "Best Nursing Home 2024" by U.S. News & World Report
Our excellence is based upon the dedication of ALL our employees, who take great pride in providing compassionate care and services to our Members. We embrace and live our values every day: Friendship, Teamwork, Compassion, Excellence, Integrity and Customer Focus. Because Friends Care Always
Benefits offered by the Friendly Senior Living:
- Sign-on Bonus (if applicable)
- Competitive Pay with Evening, Night, and Weekend Shift Differentials
- No Mandated Shifts
- Pay On Demand Option (Get Paid Immediately)
- Tuition Assistance & Professional Growth Opportunities
- On-site Employee Cafeteria
- PTO / Paid Holidays / Paid Sick Time
- Medical / Dental / Vision
- 403(b) Retirement Plan
- Supportive culture that values Friendship, Teamwork, Compassion, Excellence, Integrity, and Customer Focus.
Friendly Home is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, disability status or any other status protected by laws and regulations.
-
Pittsford, United States Sutherland Global Full timeCompany Description At Sutherland, we help strengthen our clients' brands by improving how they work with their customers to deliver an extraordinary customer experience. In business for over 35 years, we are now 30,000+ employees strong and work with hundreds of companies in dozens of countries around the globe. Our diverse people work on interesting...
-
Pittsford, United States Sutherland Global Full timeCompany Description At Sutherland, we help strengthen our clients' brands by improving how they work with their customers to deliver an extraordinary customer experience. In business for over 35 years, we are now 30,000+ employees strong and work with hundreds of companies in dozens of countries around the globe. Our diverse people work on interesting...
-
Pittsford, New York, United States Sutherland Global Full timeSutherland - Join Our Legal Department as a Paralegal/Contracts Administrator Sutherland, a company with over 35 years of experience and 30,000+ employees worldwide, is looking for an organized, energetic, and detail-oriented individual to join their Legal Department as a Paralegal/Contracts Administrator at their corporate HQ in Pittsford. Job Description:...
-
Scheduling Coordinator
1 month ago
Pittsford, United States Get It Straight Orthodontics Full timeSummary of Position: The Scheduling Coordinator is responsible for handling the patient intake and flow and coordinating all appointments and scheduling with the practice and doctors. This role is vital and requires a high level of attention to detail and organization in a fast-paced environment. Essential Job Function: Schedule, authorize and send pertinent...
-
Scheduling Coordinator
2 weeks ago
Pittsford, United States Get It Straight Orthodontics Full timeSummary of Position: The Scheduling Coordinator is responsible for handling the patient intake and flow and coordinating all appointments and scheduling with the practice and doctors. This role is vital and requires a high level of attention to detail and organization in a fast-paced environment. Essential Job Function: Schedule, authorize and send pertinent...
-
Scheduling Coordinator
4 weeks ago
Pittsford, United States Get It Straight Orthodontics Full timeWage Range: $20-$22 per hourSummary of Position: The Scheduling Coordinator is responsible for handling the patient intake and flow and coordinating all appointments and scheduling with the practice and doctors. This role is vital and requires a high level of attention to detail and organization in a fast-paced environment. Essential Job Function: Schedule,...
-
Scheduling Coordinator
1 month ago
Pittsford, United States Get It Straight Orthodontics Full timeJob DescriptionJob DescriptionWage Range: $20-$22 per hourSummary of Position:The Scheduling Coordinator is responsible for handling the patient intake and flow and coordinating all appointments and scheduling with the practice and doctors. This role is vital and requires a high level of attention to detail and organization in a fast-paced...
-
Identity & Access Management Administrator
2 days ago
Pittsford, United States Canandaigua National Full timeIdentity and Access Management Administrator Canandaigua National Bank & Trust Location: Pittsford, NY (Hybrid Position) What does an Identity and Access Management Administrator do? Responsible for performing the Information Security programs Identity and Access Management (IAM) administrative functions and provide technical and process support in IAM...
-
Identity & Access Management Administrator
24 hours ago
Pittsford, United States Canandaigua National Bank Full timeIdentity and Access Management Administrator Canandaigua National Bank & TrustLocation: Pittsford, NY (Hybrid Position)What does an Identity and Access Management Administrator do? Responsible for performing the Information Security program’s Identity and Access Management (IAM) administrative functions and provide technical and process support in IAM...
-
Identity & Access Management Administrator
3 days ago
Pittsford, United States Canandaigua National Bank & Trust Co Full timeJob DescriptionJob DescriptionIdentity and Access Management AdministratorCanandaigua National Bank & TrustLocation: Pittsford, NY (Hybrid Position)What does an Identity and Access Management Administrator do?Responsible for performing the Information Security program’s Identity and Access Management (IAM) administrative functions and provide technical and...
-
Construction Project Administrator
1 month ago
Pittsford, United States Stark Tech Full timeJob DescriptionJob DescriptionAdvance your career with the Stark Tech team. We'll shape your future together!Stark Tech is a total optimization provider of facilities and energy solutions. Stark Tech leads the market in providing cutting-edge facilities and energy solutions. We integrate systems, offer energy-efficient equipment and services, and provide...
-
Construction Project Administrator
2 weeks ago
Pittsford, United States Stark Tech Full timeJob DescriptionJob DescriptionAdvance your career with the Stark Tech team. We'll shape your future together!Stark Tech is a total optimization provider of facilities and energy solutions. Stark Tech leads the market in providing cutting-edge facilities and energy solutions. We integrate systems, offer energy-efficient equipment and services, and provide...
-
Nurse Practitioner or Physician Assistant
4 weeks ago
Pittsford, United States MRG Exams Full timeWork can be performed by a Nurse Practitioner or Physician AssistantWe are looking for the right Nurse Practitioner or Physician Assistant to perform medical assessments on United States Veterans as part of the VA's disability benefits process.In performing Disability Assessments, you will review medical records electronically through a web portal and...
-
Nurse Practitioner or Physician Assistant
4 weeks ago
Pittsford, United States MRG Exams Full timeWork can be performed by a Nurse Practitioner or Physician AssistantWe are looking for the right Nurse Practitioner or Physician Assistant to perform medical assessments on United States Veterans as part of the VA's disability benefits process.In performing Disability Assessments, you will review medical records electronically through a web portal and...
-
Assistant Project Manager
3 weeks ago
Pittsford, United States Hamilton Stern Construction Full timeThe Assistant Project Manager’s main responsibility is to support the Project Managers with day-to-day project management duties related to managing customer jobs and general office functions including, but not limited to, creating and processing documents, issuing commitments, ensuring subcontractor insurance compliance. This position will provide...
-
Swim Team Assistant Coach
4 weeks ago
Pittsford, United States YOUNG MENS CHRISTIAN ASSOCIATION OF ROCHESTER Full timeJob Type Part-timeDescription$16.00 per hour Under the supervision of the Aquatic Director and Swim Team Head Coach, the Swim Team Assistant Coach will help administer the Swim Team Program of this Branch, which is designed to meet the needs of the Swim Team members. He/she will be responsible for carrying out the overall purpose, goals, objectives and...
-
Swim Team Assistant Coach
2 weeks ago
Pittsford, United States YOUNG MENS CHRISTIAN ASSOCIATION OF ROCHESTER Full timeJob Type Part-timeDescription$16.00 per hour Under the supervision of the Aquatic Director and Swim Team Head Coach, the Swim Team Assistant Coach will help administer the Swim Team Program of this Branch, which is designed to meet the needs of the Swim Team members. He/she will be responsible for carrying out the overall purpose, goals, objectives and...
-
Server Assistant
2 weeks ago
Pittsford, United States Wegmans Food Markets Full timeSchedule: Part time Availability: Morning, Afternoon, Evening (Includes Weekends). Age Requirement: Must be 18 years or older Location: Pittsford, NY Address: 3220 Monroe Ave Pay: $9.45 / hour, plus a tip allowance of $4.75 Job Posting: 05/31/2024 Job Posting End: 06/08/2024 Job ID:R0212023 At Next Door Restaurant by Wegmans, our mission is to provide...
-
Server Assistant
2 weeks ago
Pittsford, United States Wegmans Full timeSchedule: Part time Availability: Morning, Afternoon, Evening (Includes Weekends). Age Requirement: Must be 18 years or older Location: Pittsford, NY Address: 3220 Monroe Ave Pay: $9.45 / hour, plus a tip allowance of $4.75 Job Posting: 05/31/2024 Job Posting End: 06/08/2024 Job ID:R0212023 At Next Door Restaurant by Wegmans, our mission is to provide...
-
Automotive Assistants
2 weeks ago
Pittsford, United States Mavis Tire Supply Full timeMavis Tires & Brakes at Discount Prices - Automotive Assistants & Service ManagersPut your career into high gear with Mavis Tires & Brakes at Discount Prices! We're looking for full-time Automotive Assistants and Service Managers to join Team Mavis at one or our state-of-the-art automotive service and retail tire sales centers in the East Rochester, NY area....
