Executive Assistant
3 weeks ago
Reception Duties:
Reception Management
Receive clients & guest at the front desk
Ensure TCS security protocols are followed
Identity Cards/Badge management
Perform Mailroom function & Shipping tasks as required (through FedEx / UPS / others)
Maintain conference room reservations, and ensure rooms are cleaned & ready for meetings.
Executive Admin Duties:
Order & manage supplies (pantries, copiers, office supplies, etc.)
Maintain cleanliness and maintenance of Equipment of the location & liaison with Bldg. management for the same.
Maintain Seat Occupancy data.
Assist with annual budget and all related vendors
Daily and Monthly reports
Billing
Any other Admin duties assigned by Office Admin/Supervisor from time to time.
Qualifications and associated Attributes:
Associate degree (preferred)
3- 5 years' experience in Reception/Admin Function of a medium sized facility (between 50-100 associates) preferred.
Should possess excellent English communication skills (written & verbal)
Should have good computer skills: Microsoft Office (especially word, excel, power point etc.).
Should have knowledge of: - (1) Office Management (2) Basic purchase procurement processes (pantry & Office supplies)
Must be a team player with good interpersonal skills and ability to work in a diverse multicultural environment.
Should possess: - (1) Good organizational and planning skills, (2) Analytical and problem-solving skills, (3) Good and quick decision-making capability.
Should be: (1) Proactive (2) Self-motivated (3) Adaptive (4) Professional (5) Able to multitask, (6) Accessible on phone for any emergency requirement at the location
Should be: (1) Flexible (2) Available for work outside of regular business hours (i.e. Come in early/ Leave late) if needed as per project requirement.
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