Production Coordinator

1 month ago

Chicago, United States Field Museum Full time
Job DescriptionJob Description

Our Mission: Since the 1893 World Columbian Exposition, our organization has aimed to connect people to the natural environment and human history.

The Exhibitions Production Project Coordinator collaborates closely with the Exhibitions Production Director, Managers, and Supervisors to support projects across the spectrum of the Field Museum’s program offerings, including safety, department process, record keeping, and small project organization.

Duties and Responsibilities:

  • Provide support to the Exhibitions production department: Heading up the organization of the safety program working closely with the Manager of Environmental Safety, Planning, and Sustainability.

  • Assist Production Managers and Supervisors in all aspects of exhibition production organization.

  • Create presentations, coordinate and document meetings, archive physical and digital project documents, host museum colleagues, and perform additional duties as needed.

  • Provide administrative support to the department. Coordinate large meetings, collect mail, order supplies, maintain departmental phone lists and bulletin boards, and perform other activities as needed.

  • Schedule shop cleaning and organization program.

  • Register new vendors in FM vendor database.

  • Coordinate departmental staff travel, as needed.

  • Keep Google calendars updated, and assist in scheduling meetings.

  • Be willing to assist with limited physical work, when needed.

  • Update and maintain Production schedule and milestones for all projects pulling from Project Management schedules.

  • Photo organization and upload to Filemaker pro for mount shop needs.

  • Occasional: Radio inventory and upkeep, Lift maintenance, Safety supplies and equipment, tool tracking, equipment tracking, supplies tracking and ordering

Qualifications:

  • Bachelor’s degree or an equivalent level of education and experience is required.

  • Interest in the humanities and/or STEM is required.

  • A minimum of two years of experience in a museum or similar field (such as a nonprofit or community organization) is required.

  • Well-developed organizational skills, including the ability to work on multiple projects simultaneously, set and manage priorities, and meet deadlines.

  • Must be able to lift 50lbs

  • Position is Hybrid, working on-site and remotely

Important Note: In order to protect the health and safety of our employees, guests and their families, the Field Museum is requiring all employees to be fully vaccinated against COVID-19. Requests for exemptions from the vaccine will not be considered as given the nature of this position, we are unable to provide an accommodation for anyone who has not been vaccinated.

The Field Museum is an equal opportunity workplace and employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status, or any other protected class. We strive to create a working environment that is free of all forms of discrimination and one that promotes human dignity and mutual respect among all staff. We believe every member of our organization enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, to identify challenges, and to discover, design, and deliver solutions.

The Field Museum strives to ensure that our career website and recruiting process are accessible to all. If you are unable or limited in your ability to use or access our online application, or if you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to accessibility@fieldmuseum.org.

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