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Front Office Administrative Assistant

4 months ago

Pittsburgh, United States Clean Air Engineering, Inc. Full time
Job DescriptionJob Description

Front Office Administrative Assistant

Since 1972, Clean Air Engineering, Inc. (CleanAir) has been a worldwide leader in the

air emissions monitoring and consulting industry. Our objective is to assist our clients in

achieving global stewardship while supporting growth and economic development. We

hire the best, most qualified individuals to deliver innovative solutions and promote

CleanAir’s vision of being recognized, worldwide, for providing the highest value

products and services in support of global sustainability.

We are seeking a motivated and detail-oriented Front Office Administrative Assistant to

join our team. The ideal candidate will be the first point of contact for our company,

providing exceptional customer service and administrative support.

Key Responsibilities:

  • Greet and welcome visitors with a positive, professional attitude.
  • Answer and direct phone calls to the appropriate business units.
  • Handle incoming and outgoing mail and deliveries.
  • Manage and schedule appointments, interviews, travel bookings, and meetings.
  • Maintain office supplies and ensure the front office area is professional and presentable.
  • Assist with administrative tasks such as data entry, filing, records management, and document preparation.
  • Facilitate efforts related to invoicing, collections, and payables.
  • Assist in onboarding new employees, including preparing orientation materials, and helping with initial paperwork and setup.
  • Support other business units with various tasks as needed.

Qualifications:

  • High school diploma or equivalent; associate degree or higher preferred.
  • Proven experience as an administrative assistant or in a similar role.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent verbal and written communication skills.
  • Strong organizational skills with the ability to multitask and prioritize.
  • Friendly and professional demeanor.
  • Ability to work independently and as part of a team.

Benefits:

  • Full-time position
  • Health, dental, and vision insurance
  • Prescription drug plan
  • Paid time off and holidays
  • 401(k)
  • Short and long-term disability
  • Tuition reimbursement
  • Life insurance
  • Opportunities for professional development and career growth
  • Friendly and supportive work environment

Must pass drug screen, criminal background check, and motor vehicle record review.

Must have a valid driver's license. If interested, please click "Apply for Job" button.

We look forward to welcoming a new member to our team

CleanAir is an equal opportunity employer, offering challenging career opportunities, training, competitive compensation, and a drug-free/smoke-free working environment.