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Construction Administrative Assistant

2 months ago

Knoxville, United States BESCO Full time
Job DescriptionJob Description

Seeking an administrative assistant to manage and lead office support for Construction Management Project Team.

PRINCIPAL ACCOUNTABILITIES:

  • Generate, track, and complete all necessary subcontracts, purchase orders, bonds, and other project functions, including but not limited to, change orders.
  • Be familiar with state construction requirements and lien procedures.
  • Maintain project documents within the Contract Manager Software, standardized filing system, and server.
  • Answer calls from vendors and/or clients.
  • Gather and assemble supporting documents for Project Manager, including time cards, visa expense reports, and other necessary documentation.
  • Manage project requirements, including cost tracking, as needed.
  • Assist with bid running including helping other offices when available.
  • Participate in meetings, taking and publishing necessary minutes.
  • Process project close out documents.
  • Track, manage, and process purchase orders and invoices as necessary.
  • Complete all necessary accounts receivable invoicing.
  • Some coverage of front desk duties will be included.
  • Other general office and clerical duties as needed.

QUALIFICATIONS FOR SUCCESS:

  • Strong organizational skills with the ability to prioritize responsibilities with limited supervision.
  • Basic understanding of necessary accounting principles and processes.
  • Capable of working in a fast-paced atmosphere, with the ability to assist the project team in directing the flow of office procedures for timely distribution and coordination.
  • Detail-oriented, self-motivated, and have at least three to five years' experience in a construction environment.
  • Extensive use of Microsoft Office.
  • Knowledge of general office procedures, and excellent oral and written communication skills.
  • Must have the ability to resolve problems efficiently.
  • Proficient in copying/moving files and creating directories in a Windows environment.
  • Attention to detail and math skills are essential.