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Legal Secretary
1 month ago
Eastridge Workforce Solutions legal team is partnered with a Downtown San Diego law firm that is searching for a highly organized and detail-oriented Legal Secretary. This individual will support attorneys in Civil Litigation and candidate must have strong litigation experience (at least three years). The role is in office Monday-Friday from 8:30am-5pm. For immediate consideration apply today.
Responsibilities:
- Document Preparation and Management:
- Prepare, proofread, and format legal documents including pleadings, motions, subpoenas, discovery requests, and correspondence.
- File documents with state and federal courts, ensuring compliance with all procedural requirements and deadlines.
- Maintain and organize case files, both physical and electronic, ensuring all relevant information is easily accessible and up-to-date.
- Client and Attorney Support:
- Schedule and coordinate meetings, depositions, and court appearances.
- Communicate effectively with clients, opposing counsel, court personnel, and other parties as needed.
- Assist attorneys with trial preparation, including organizing exhibits, witness lists, and trial binders.
- Administrative Duties:
- Manage attorney calendars, including scheduling appointments and tracking important dates and deadlines.
- Handle incoming and outgoing mail, emails, and phone calls, ensuring timely and professional responses.
- Conduct basic legal research and compile data for attorney review.
- Billing and Timekeeping:
- Assist with client billing, including preparing and submitting time entries, expense reports, and invoices.
- Track and manage attorney billable hours and ensure accurate recording in the firm’s billing system.
- Office Coordination:
- Order and maintain office supplies, ensuring availability of necessary materials for legal tasks.
- Coordinate with other support staff to ensure smooth operation of office functions and collaborative efforts.
Qualifications:
- Minimum of 3 years of experience as a legal secretary, with a focus on litigation.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal practice management software.
- Familiarity with California state and federal court systems and filing procedures.
- Excellent organizational skills with a strong attention to detail and accuracy.
- Ability to manage multiple priorities and deadlines in a fast-paced environment.
- Strong written and verbal communication skills.
- High level of professionalism and discretion in handling confidential information.
Benefits:
- Comprehensive benefits package including health insurance, 401k, paid time off, and professional development opportunities.
Eastridge Workforce Solutions is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We celebrate diversity and are committed to creating an inclusive environment for all employees. Please note that Eastridge is unable to provide visa sponsorship to applicants.
Certain clients require Eastridge to perform background checks and Eastridge will consider qualified applicants with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
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