Staff Accountant

2 weeks ago


Los Angeles, United States QntmLogic Full time
Job DescriptionJob Description

Summary of Duties: The staff accountant handles day-to-day transaction processing related to payroll and accounts payable. In addition, the staff accountant assists the Controller and/or VP-Finance/CFO with certain human-resources matters (new employee documentation, benefits enrollments, personnel files).

Essential Duties, Responsibilities, Functions:

Payroll administration duties:

  • Maintain payroll-processing calendar, ensuring that distributions are made within the time frames specified in collective bargaining agreements
  • Review payroll information for mathematical accuracy, conformity with terms of collective bargaining agreements and sick/vacation reporting
  • Enter payroll data for singers, instrumentalists, stagehands, and administrative staff
  • Provide Controller with payroll proofs and obtain sign-off before printing checks or direct-deposit files
  • Post direct-deposit files to the Master Chorale's commercial bank
  • Schedule payroll tax deposits with the Internal Revenue Service and Employment Development Department
  • Prepare quarterly state (DE 9) and federal (941) tax returns and submit to Controller for approval
  • Prepare W-2's, submit to Controller and, upon approval, ensure timely dissemination to employees and taxing authorities

Human resources support:

  • Maintain Master Chorale personnel files and records
  • Oversee on-boarding process for new staff, including:
  • Managing pre-hiring communications (welcome letter, benefits information package, handbook)
  • Preparing office space and obtaining equipment as needed
  • Administer benefits for administrative staff, including:
  • Providing benefit program information to staff.
  • Handling enrollments, cancellations and change requests.
  • Remitting retirement plan deductions, ensuring timely payment

Incoming checks processing:

  • Maintain log of incoming checks and process deposits at least weekly using remote check deposit equipment
  • Distribute copies of incoming checks to appropriate personnel
  • For checks received that aren't recorded in Tessitura, complete a cash receipts coding form and provide to Controller

Payables administration duties:

  • Collect receipts and expense coding forms from holders of corporate credit cards
  • Prepare expense coding sheets for landlord invoices and recurring monthly vendor charges (equipment, insurance, etc.)
  • Distribute invoices to appropriate personnel in other departments for payment approval
  • Enter credit-card coding data, expense sheets and invoices into the payables module of the accounting system
  • Prepare 1099's, submit to Controller and, upon approval, ensure timely dissemination to vendors and taxing authorities

QUALIFICATIONS

  • Organized and able to set priorities
  • Able to handle large numbers of transactions while maintaining attention to detail
  • Comfort working in a shared-resource role and working with team members
  • Excellent verbal and written communication skills
  • Discretion working with sensitive and private personnel information
  • A passion for the mission and aspirations of the Master Chorale and an ability to eloquently articulate the organization's mission, values, achievements, potential, and future goals to internal and external audiences

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