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HR Assistant

4 months ago

Baltimore, United States Sessa Sheet Metal Full time
Job DescriptionJob DescriptionSalary: Based on experience


About Us:


Sessa Sheet Metal Contractors Inc. is a full-service sheet metal contractor specializing in the fabrication and erection of galvanized, stainless steel, and aluminum sheet metal products for the construction industry. For over 40 years, we have been a leading provider of high-quality sheet metal fabrication services in Baltimore and the surrounding areas. Our 22,000-square-foot shop facility is equipped with advanced machinery and specialized welding and lining departments, enabling us to deliver exceptional products and services to our clients.  We take pride in our dedication to excellence and innovation.


Our team of 75 dedicated employees is the heart of our success. We are committed to fostering a collaborative and inclusive work environment where employees can grow and thrive. At Sessa Sheet Metal, we believe in supporting professional development and creating opportunities for career advancement. Join us and be a part of a team that values your contributions and is dedicated to your growth.


Position Overview:


The Human Resource Assistant will provide essential administrative support to the HR Manager and assist with various HR functions, including recruitment, benefits, payroll, training, employee relations, compliance, and more. This role offers a great opportunity for someone looking to grow into an HR Generalist role and contribute creatively to our dynamic team. This position is on-site every day from 7:30 a.m. - 4 p.m., providing an excellent opportunity to develop a career in HR within a supportive and engaging environment.


Essential Duties & Responsibilities:


  • Maintain accurate and up-to-date human resource files, records, and documentation.
  • Answer frequently asked questions from applicants and employees regarding standard policies, benefits, hiring processes, etc., and refer more complex questions to the HR Manager. 
  • Ensure the integrity and confidentiality of human resource files and records.
  • Perform periodic audits of HR files and records to ensure all required documents are collected and filed appropriately.
  • Complete Forms I-9, verify I-9 documentation, and maintain I-9 files.
  • Submit online investigation requests and assist with new-employee background checks and onboarding.
  • Assist with processing terminations.
  • Provide clerical support to the HR department.
  • Assist with payroll functions/processing. 
  • Act as a liaison between the organization and external benefits providers and vendors.
  • Conduct or assist with new hire orientation.
  • Assist with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
  • Maintain organization and coordination of several integrated business processes to ensure timely processing of all requests.
  • Stay current on HR topics and trends, demonstrating a desire to grow in the HR field.


Knowledge/Skills/Abilities:


  • Strong computer skills, especially in the Microsoft Office Suite to include Word, Excel, Outlook, and PowerPoint.
  • Ability to prioritize, handle multiple tasks, and respond quickly to customer and superintendent requests.
  • Excellent verbal and written communication skills.
  • Strong organizational skills and attention to detail.
  • Ability to develop effective working relationships with various stakeholders to ensure program success.
  • Proficient with Microsoft Office Suite or related software.


Qualifications/Education/Experience:


  • 2-4 years of HR and/or administrative experience.
  • aPHR, PHR, or SHRM-CP certification is not required but highly desired.


Benefits:


  • Competitive salary
  • Comprehensive medical, dental, and vision insurance
  • ESOP
  • 401(k)
  • Paid vacation, holidays, and sick days
  • Employee assistance program
  • Flexible spending account
  • Professional development assistance


Physical Demands: The physical demands described here are representative of those that must be met by a teammate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may be regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, telephone, and keyboard. This includes entering text or data into a computer or other machine by means of a traditional keyboard, 10-key pad, touch screen, or other devices. Specific vision abilities required by this job include close vision due to computer work and near visual acuity for clarity of vision at approximately 20 inches or less, such as working with small objects or reading small print. Light to moderate lifting, up to 20 pounds, may be required. Regular, predictable attendance is required, including quarter-driven hours as business demands dictate. Effective verbal communication is also necessary for expressing or exchanging ideas, imparting oral information to clients or the public, and conveying detailed spoken instructions to other workers accurately, loudly, or quickly.


Work Environment: The work environment characteristics described here are representative of those a teammate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment includes moderate noise levels typical of a business office with computers, phones, and printers, as well as light traffic. The ability to work in a well-lit, confined area and sit at a computer terminal for an extended period is required. The ability to alternate between sitting and standing as needed is available. The job involves working indoors with occasional travel to job sites, which may include exposure to varying environmental conditions. 


Equal Employment Opportunity


Sessa Sheet Metal Contractors is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, genetic information, veteran status, or any other characteristic protected by federal, state, or local nondiscrimination laws.


If you have any questions or require an accommodation at any time during the recruitment and/or employment process, please contact our local Human Resources department at: HR@sessasheetmetal.com.