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Meeting Associate

2 months ago

Chicago, United States Bostrom Corporation Full time
Job DescriptionJob Description

About this job: Bostrom Associate

Are you passionate about the many facets that are a part of successful meetings and events? Do you thrive in a dynamic, fast-paced environment? Are you known for your attention to detail, responsiveness and positive attitude?

Bostrom is looking for a Meeting Associate to join our Meetings Team The Meeting Associate assists in the planning, development, and execution of conferences, meetings, and events for professional and trade associations (Bostrom clients). This role is primarily responsible for the operational and logistical activities related to the production of assigned events.

Major Responsibilities

  • Meetings Team Support: Provide technical, clerical and administrative assistance.
  • Client Services: Carry out the event-related projects assigned to you to ensure that client budgets and deadlines are met, using meeting checklists and planning calendars/timelines.
  • Event Logistics: Assist in communicating event logistics to all involved parties; update planning tools; create and send invitations; manage RSVP list; manage event registration, assist with speaker and sponsorship management, site selection process, contract negotiations, and other logistical meeting requirements as needed.
  • Materials and Content: Create and maintain conference apps and conference websites; schedule, assemble, pack, and ship materials to event site.
  • Budget and Vendor Management: Coordinate vendor contracts, invoices, credit applications, deposits, and payments to supplier and hotels.
  • Event Support: Act quickly, diplomatically, and in the best interest of the client to resolve pre-event and onsite challenges.

Major Requirements

  • Bachelor’s Degree and 1-3 years of office experience required, meeting support and/or association experience strongly preferred.
  • Experience working in a multiple-client environment strongly preferred (i.e. Association Management Company or Marketing Agency). Experience working for a non-profit association is also a plus.
  • Professional demeanor with excellent customer service skills required.
  • Collaborative, team player.
  • Ability to handle multiple projects and tasks simultaneously.
  • Must be able to work from our DC Office at least 2 days/week or more as needed depending on meeting assignments.

Comp and Benefits as a Bostrom Employee

  • Hybrid work schedule
  • Competitive salary plus overtime earning potential
  • Full benefits, PTO, and 401k
  • 100% paid professional development
  • Come grow with us

Bostrom is a proud equal opportunity employer, committed to a welcoming and inclusive work culture.

At Bostrom you can b creative, b unique, b yourself