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Executive Assistant

2 months ago

Anaheim, United States Wallace P Johnson Plumbing & Full time
Job DescriptionJob DescriptionDescription:

Do you thrive in a fast-paced environment, enjoy helping others, and have a knack for organization? Johnson Plumbing is in search of an Executive Assistant to support our executive team and CEO. As an Executive Assistant you will help manage the day-to-day operations of the CEO’s office and assist the executive team when needed, manage schedules and communications, and perform various administrative tasks to ensure smooth running of the CEO’s office. If this sounds like you, read on


Responsibilities include:

· Manage and maintain the CEO’s schedule, appointments, and travel arrangements.

· Arrange and coordinate meetings, conferences, and events.

· Take minutes during meetings and distribute them to participants.

· Screen and direct phone calls and distribute correspondence.

· Serve as the primary point of contact for internal and external stakeholders.

· Liaise with clients, suppliers, and other staff.

· Manage incoming and outgoing correspondence (emails, letters, packages, etc.).

· Conduct research and prepare presentations or reports as needed.

· Compile, proofread, and edit documents and presentations.

· Maintain electronic and paper records ensuring information is organized and easily accessible.

· Aid in coordinating projects and follow-up on action items.

· Monitor deadlines and ensure deliverables are met on time.

· Help the CEO prioritize tasks and manage his workload effectively.

· Oversee office operations and ensure smooth running of administrative processes.

· Order and maintain office supplies and equipment.

· Anticipate the needs of the CEO and proactively solve issues as they arise.

· Manage unexpected situations and provide solutions in a timely manner.

· Proficient in office software (such as MS Office Suite) and other relevant applications.

· Familiarity with basic IT troubleshooting and coordination with IT support when needed.

· Strong interpersonal and communication skills.

· Excellent organizational and time management skills.

· Ability to multitask and prioritize tasks independently.

· Meticulous and proactive.

Requirements:

Requirements:

· High school diploma or equivalent, higher education preferred.

· Administrative professional certification (preferred but not required).

· At least four years of experience as an executive assistant or similar administrative assistant role.


Johnson Plumbing was created back in 1962 and has been owned and operated by members of the Johnson family ever since. The company was started as a family business and even though we have continued to grow, Johnson Plumbing has maintained that family-owned feel throughout the years. Our team members have taken this company to great heights, and we value each and every one. Therefore, we offer benefits, such as:

· Competitive salaries

· Health, dental, vision, and Aflac benefits

· Paid time off (sick, vacation, holidays)

· 401(K) options with employer matching

· Eligibility for annual bonuses

· Access Perks Program benefits


At Johnson Plumbing, our goal is to be #1 in the #2 business