AP Specialist
2 months ago
AP Specialist
Salary Range: $22 to $30 per hour (DOE and State)
ABOUT US: We define hospitality as 'warmth to strangers' and believe it has a place in any business and across all positions. We are a group who are interested in creating diverse hospitality experiences - whether a hotel, a pizza slice shop, a grocer, a flower shop, a home goods store, a bakery, or a restaurant - we are passionate about it all. Regardless of whether your position is in retail, wholesale, maintenance, driving, events, design, accounting, HR, or food & beverage - we enjoy working with people who want to work in an environment that defines hospitality the way we do and are curious to learn more about the different types of businesses we offer.
POSITION SUMMARY: The AP Specialist is accountable for all aspects of the accounts receivable and accounts payable process, including invoice calculations, payment processing, preparing financial reports, calculating, and processing commissions, as well as collections (business to business). This position will also be cross trained with other areas in the Accounting Department and the AR Specialist will be groomed for future growth with the company
General Attributes:
- To maintain product/service quality above all else, putting customer/clients' satisfaction over profit.
- To have a positive impact, taking responsibility and initiative to resolve issues, always clearly communicating with both your managers and your colleagues.
- To be decisive, accepting responsibility for making things happen, thinking ahead and developing contingency plans (while ensuring that you have the support to get the job done).
- To be motivated and committed, approaching all tasks with enthusiasm, and seizing opportunities to learn new skills or knowledge in order to improve your performance.
- To be flexible, responding quickly and positively to changing environments.
- To maintain high team focus by strong leadership, showing cooperation, and support to colleagues in the pursuit of department goals.
Essential Duties and RESPONSIBILITIEs (Other duties may be assigned):
- Resolve client billing questions and concerns using internal and external resources
- Reconcile invoice and payments for all accounts
- Verify and ensure accuracy of data prior to invoice distribution to clients
- Generate and process broker commissions, working with the Client Services team to verify fee structures and terms are correct and up to date each month
- Ensure all documentation from vendors/payees are collected and the appropriate data is posted to the company's accounting and billing systems
- Process expense reports for company employees
- Audit processes and standard operating procedures keeping records accurate and aligned with the company's standards
- Actively work to recover debts owed to the company, which could include the collection of accounts previously written off
- Partner with Counsel to generate legal documents as necessary
- Provide monthly reports and updates on delinquent accounts, exceptions, contingent liabilities and accounts receivable aging
- Manage positive business relationships with Client Services, collection agencies, credit reporting agencies, and credit insurance providers
- Perform other duties and responsibilities as required or requested by management.
QUALIFICATIONS/REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. The Company is an Equal Opportunity Employer. Reasonable accommodations may be made as needed to enable individuals with disabilities to perform the essential functions.
- Bachelor's degree is strongly preferred
- 2 years Accounts Payables
- Advanced knowledge of Accounts Payable required
- Excellent skills with MS Office programs including Excel, Outlook, and Word
- Knowledge in Sage accounting software or other major accounting software package, a plus
- Strong mathematical skills required
- Excellent active listening skills
- Work calmly and effectively under pressure
- Problem solving abilities, be self-motivated, and organized
- Demonstrates good judgment, integrity, trust, ethics, and values.
- Strong communication skills (written and verbal).
- Must have strong work ethic, trust, integrity, and accountability.
- Exceptional time management and organizational skills.
- Ability to provide exceptional guest service that exceeds expectations.
- Ability to exercise independent judgment.
- Detail and action oriented.
PHYSICAL DEMANDS: The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. The Company is an Equal Opportunity employer. Reasonable accommodations may be made as needed to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to walk; climb or balance; stoop, kneel, crouch, or crawl and taste or smell. The employee is occasionally required to stand. The employee must regularly lift and /or move up to 5 pounds, frequently lift and/or move up to 15 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
WORK ENVIRONMENTS: The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
WE ARE AN EQUAL OPPORTUNITY EMPLOYER: THE GJELINA GROUP HAS CREATED A CLIMATE OF PURPOSEFUL INCLUSION, AN ENVIRONMENT WHERE ALL CAN FEEL AFFIRMED, SAFE, VALUED AND GIVEN THE OPPORTUNITY TO THRIVE WITHIN THE COMPANY. WE APPRECIATE AND ACKNOWLEDGE THE DIVERSITY OF HUMANITY, A DIVERSITY WHICH INCLUDES DIFFERENCES, SEX, AGE, RACE, ETHNICITY AND NATIONAL ORIGIN, RANGE OF ABILITIES, SEXUAL ORIENTATION, GENDER IDENTITY, GENDER EXPRESSION, FINANCIAL MEANS, EDUCATION AND POLITICAL PERSPECTIVE. THESE BELIEF AND PRACTICES APPLY TO ALL OF THE ACTIVITIES OF OUR BUSINESS INCLUDING DECISIONS FOR CAREER OPPORTUNITIES OR EMPLOYMENT.
SOMOS UN EMPLEADOR QUE PROMUEVE LA IGUALDAD DE OPORTUNIDAD: EL GRUPO GJELINA HA CREADO UN CLIMA DE INCLUSIÓN CON PROPÓSITO, UN ENTORNO DONDE TODOS PUEDEN SENTIRSE AFIRMADOS, SEGUROS, VALORADOS Y SE LES DA LA OPORTUNIDAD DE PROSPERAR DENTRO DE LA EMPRESA. APRECIAMOS Y RECONOCEMOS LA DIVERSIDAD DE LA HUMANIDAD, UNA DIVERSIDAD QUE INCLUYE DIFERENCIAS, SEXO, EDAD, RAZA, ETNIA Y ORIGEN NACIONAL, RANGO DE HABILIDADES, ORIENTACIÓN SEXUAL, IDENTIDAD DE GÉNERO, EXPRESIÓN DE GÉNERO, MEDIOS FINANCIEROS, EDUCACIÓN Y PERSPECTIVA POLÍTICA. ESTAS CREENCIAS Y PRÁCTICAS SE APLICAN A TODAS LAS ACTIVIDADES DE NUESTRO NEGOCIO, INCLUIDAS LAS DECISIONES SOBRE OPORTUNIDADES DE CARRERA O EMPLEO.
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