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Corporate Accounts Payable Specialist
4 months ago
Position Summary:
The Corporate AP Specialist is an integral member of the Corporate accounting team. The Corporate accounting team is responsible for timely and accurate financial reporting to its owners and stakeholders. The AP Specialist processes all vendor invoices and payments, maintains positive vendor relationships, accounts for corporate credit card activities, and performs other specialized tasks. This position also provides other financial and administrative support to the department including, but not limited to, account reconciliations, employee reimbursements, general filing and scanning of documents, and other projects as assigned.
Qualifications & Experience:
· Highly collaborative with the ability to work in a team environment.
· Ability to work effectively with diverse operations, accounting, and finance teams, fostering positive and cooperative relationships within and outside the organization.
· Strong systems and software skills
· Operates at the highest level of professionalism and personal integrity.
· Conscientious about timeliness of assignments and quality of work product
· Possess good written and verbal communication and interpersonal skills.
· Responsive collaborator with ability to quickly prioritize and able to manage multiple tasks and maintain control and order.
· Motivated, initiative-taker, strong work ethic
Accounts Payable Duties and Responsibilities:
- Maintain vendor files in Sage Intacct and collect all required information for new vendors.
- Correspond with vendors and respond to inquiries.
- Reconcile vendor statements and research discrepancies.
- Understand complex company accounting structure and ensure proper coding of all invoices.
- Obtain appropriate authorization for invoice processing.
- Accurately record vendor invoices and credits
- Prepare disbursements through check, online ach or other means, ensuring proper documentation and controls are maintained.
- Use banking platform to initiate disbursements.
- Assist in safeguarding company funds by applying established controls, and taking action to protect the business when necessary.
- Maintain accurate intercompany balances between companies.
- Perform month-end tasks, including tie out of AP subledger to general ledger.
- Ensure release of payments on a timely manner and coordinate cash obligations with AP Manager
- Review recurring vendor lists for any missing periodic charges.
- Assist with 1099's process for Corporate and markets.
- Coordinate with Fixed Assets accountant to ensure all invoices are processed according to set company requirements.
- Support market’s AP and serve as backup when needed.
Other General Accounting Duties and Responsibilities:
- Process deposits for Corporate and other markets.
- Maintain a list of rent obligations and process payment accordingly.
- Perform summary accounting for rents due from tenants.
- Assist Office Manager with replenishment of Petty Cash when needed.
- Download corporate purchase card statements and transactions and provide expense templates to card holders.
- Process expense reports for all cardholders and obtain approvals, as necessary.
- Prepare FedEx shipments for the office.
- Provide supporting documentation for audits.
- Assists with Corporate projects and monthly reporting requirements.
Skills:
· High School Diploma is required, an associate or bachelor’s degree is strongly preferred.
· Minimum of 3 years of professional experience in Accounts payable or similar accounting knowledge
· Media Industry experience preferred, but not required.
· Proficiency in MS Office Suite, including strong Excel skills required.
· Experience with ERP Systems
· Detail oriented with exceptional organizational skills.
· Strong written and verbal communications skills
· Ability to work in a challenging environment and meet deadlines.
· Ability to prioritize daily routine and urgent tasks.
Working Conditions and Physical Requirements:
· Office environment, some repetitive motion required. May require some local travel, valid drivers’ license is required with safe driving record.
Disclaimer:
· Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Lotus Communications Corp is an Equal Opportunity Employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.
Company DescriptionFounded in 1962 by Howard A. Kalmenson, with the purchase of KWKW, one of Los Angeles' original Spanish language radio stations, Lotus is one of the largest privately owned Radio Station Groups in the United States.WHAT WE DO
Lotus Communications Corp. is a company headquartered in Los Angeles, California that owns and operates 48 radio stations and a digital agency. The radio stations serve the Los Angeles, Bakersfield, Fresno, Las Vegas, Reno, Sacramento, Tucson, Seattle and Boise radio markets.Company DescriptionFounded in 1962 by Howard A. Kalmenson, with the purchase of KWKW, one of Los Angeles' original Spanish language radio stations, Lotus is one of the largest privately owned Radio Station Groups in the United States. \r
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WHAT WE DO\r
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Lotus Communications Corp. is a company headquartered in Los Angeles, California that owns and operates 48 radio stations and a digital agency. The radio stations serve the Los Angeles, Bakersfield, Fresno, Las Vegas, Reno, Sacramento, Tucson, Seattle and Boise radio markets.
