Office Administrator

3 weeks ago

Tulsa, United States Gitwit Full time
Job DescriptionJob DescriptionDescriptionRun the office that’s building tomorrow’s innovations. 
Gitwit HQ is home to 40+ researchers, writers, designers, software engineers, and executives  who are building, launching, and growing exciting brands, digital products, and new businesses. Our clients range from the Fortune 10 to budding startups. Much of our business is found beyond Tulsa, as we serve companies and causes coast-to-coast and internationally. 
We are searching for a highly organized and proactive Office Administrator to keep our incredible downtown Tulsa office running smoothly and maximize our creative capabilities. We strive to make every aspect of our physical environment reflect our culture and core value underpinnings in order to foster greater collaboration and creativity. 
In other words, you’ll be an essential part of finding and executing ways with our team to enhance and impact how we work each day. We thrive on thinking big in the smallest details and we need an administrator who will help take our office to the next level by finding opportunities to delight our clients and our team. 
We do not want a mere obedient order taker, but a person who can spot problems and opportunities that will make a difference in our day-to-day lives.

Your mission: Be a catalyst for doing great work, building deeper connections, and having fun.
In this role, you will:
  • Run a friendly and frictionless office by ensuring the entire office stays clean, organized, and is prepped for whatever meeting or event is happening. You are someone who obsesses over the details and is constantly finding new ways to make the office better.
  • Provide administrative support to our executive team by quickly scheduling meetings inside Gitwit and with our clients. You proactively look for ways to hold meetings sooner, communicate impeccably with internal and external stakeholders, and anticipate our team's needs.
  • Be the first impression of every team member and client who walks through our doors. You are the ultimate host who makes everyone feel welcome, taken care of, and ready to do incredible work. 
  • Exude energy You’re keenly aware that your contagious attitude has a very real impact on the mood of the entire organization.
  • Be an incredible delegator who can accomplish many things through directing our vendor partners with speed and clarity. Whether it be cleaning crews, printers, IT technicians, or party planners, you have the autonomy to manage them to high levels of excellence while treating them like true partners.

What we’re looking for:
  • Administrative support is your calling. It’s what you love to do and you have a proven track record of successfully running an office with excellence. Your career goal is to become the most kick ass Office Administrator anyone has ever met.
  • You are a high-performer and you only work with high-performing teams.
  • You demonstrate an impressive degree of emotional intelligence and empathy that allows you to anticipate the needs of others, often before they are even aware of them. 
  • You are not satisfied with how things are but are constantly looking for ways to improve yourself, others, and the environment around you. 
  • You are comfortable working in Google Workspace (Gmail, Calendar, Drive, Docs), Slack, Zoom & Notion.

What would be extra awesome:
  • An understanding of the professional services business model and how your role factors into our success. 
  • Not only are you comfortable with technology, you love it and are constantly immersing yourself in the latest technologies and tools to find better ways of working.
  • An Associate's degree in Business Administration, Communications, or a related field.

Why you’ll love this role:
  • Not only are you free to experiment and try new things, it’s expected and celebrated.
  • You get to work with a low-ego, high-performing team that values fun as much as hard work. 
  • You have the opportunity to constantly learn new things inside and outside of your day-to-day work. 
  • Your role is highly relational with direct connections to the entire Gitwit team as well as our venture studio (19days) and the new businesses it is building under our roof. 
  • You’re a core member of the Operations team working to clear the pathway for innovation under the mentorship of the VP of Operations. 

Benefits:
  • Competitive salary
  • Excellent health and dental insurance with 99% of the employee premium paid by us
  • 401k match
  • Life insurance
  • Flexible work schedule
  • Plenty of vacation time to live your life
  • Technology package of your choice (including computer & cell phone)
  • Collaborative workspace at one of the coolest office buildings in Tulsa

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