Current jobs related to HVAC Office Manager - Spokane - Clines Air Conditioning

  • Residential HVAC Operations Manager

    1 day ago

    Spokane, Washington, United States RIGHT NOW HEATING and AIR CONDITIONING Full time

    About the RoleWe are seeking a highly skilled and experienced HVAC Installation Team Lead to join our team at RIGHT NOW HEATING and AIR CONDITIONING. As a key member of our operations team, you will be responsible for leading our installation crews in residential HVAC replacement projects.Key ResponsibilitiesLead and manage installation crews to ensure...

  • HVAC Divisional Manager

    1 day ago

    Spokane, Washington, United States Gpac Full time

    Job SummaryWe are seeking an experienced HVAC Divisional Supervisor to join our team at GPAC. As a key member of our operations team, you will be responsible for overseeing the installation, repair, and maintenance of commercial HVAC systems.Key ResponsibilitiesSupervise and assist service technicians in the installation, repair, and maintenance of...

  • HVAC Divisional Manager

    7 days ago

    Spokane, Washington, United States Gpac Full time

    Job SummaryWe are seeking an experienced HVAC Divisional Supervisor to join our team at GPAC. As a key member of our operations team, you will be responsible for overseeing the installation, repair, and maintenance of commercial HVAC systems.Key ResponsibilitiesSupervise and assist service technicians in the installation, repair, and maintenance of...

  • Residential New Construction HVAC Project Manager

    1 month ago

    Spokane, United States R&R HEATING AND AIR CONDITIONING Full time

    Job DescriptionJob DescriptionDescription:About R&R Heating and A/C: R&R Heating and A/C is a leading HVAC company dedicated to providing heating and cooling solutions to residential and commercial customers. With a strong commitment to quality and customer satisfaction, we have established ourselves as a trusted name in the industry. We are currently...

  • HVAC Installation Supervisor

    1 week ago

    Spokane, Washington, United States RIGHT NOW HEATING and AIR CONDITIONING Full time

    Position Overview:Seeking an HVAC Installation SupervisorRIGHT NOW HEATING and AIR CONDITIONING is on the lookout for an HVAC Installation Supervisor to join our dynamic team. We pride ourselves on being a leader in the HVAC industry, committed to providing exceptional service and fostering a supportive work environment.Why Choose Us:Comprehensive Medical,...

  • HVAC Installation Team Lead

    2 days ago

    Spokane, Washington, United States RIGHT NOW HEATING and AIR CONDITIONING Full time

    Job SummaryWe are seeking a highly skilled and experienced HVAC Installation Team Lead to join our team at RIGHT NOW HEATING and AIR CONDITIONING. As a key member of our operations team, you will be responsible for leading installation crews in residential HVAC replacement, managing production, and ensuring excellent customer satisfaction.Key...

  • HVAC Superintendent/Plumbing/Project Manager

    3 weeks ago

    Spokane, Washington, United States gpac Full time

    SEEKING COMMERCIAL MECHANICAL/PLUMBING ESTIMATORS & PROJECT MANAGERSGPAC: #1 Mechanical/Plumbing Recruiting Firm in North America: WORK FOR A LEADING CONTRACTORI am working with a well-respected, firmly established Mechanical Contractor seeking experienced Mechanical Estimators/Project Managers. This is an exciting opportunity to become a part of a strong,...

  • Commercial HVAC Foreman

    3 months ago

    Spokane, United States R&R HEATING AND AIR CONDITIONING Full time

    Job DescriptionJob DescriptionDescription: The Commercial HVAC Foreman Installer plays a critical role within the R&R Heating team, responsible for overseeing and executing the installation of HVAC systems in a variety of commercial settings. This position demands a high level of expertise, leadership, and a commitment to delivering exceptional results. The...

  • Commercial HVAC Foreman

    1 week ago

    Spokane, United States R AND R HEATING AND AIR CONDITIONING, INC. Full time

    Job Type Full-time Description The Commercial HVAC Foreman Installer plays a critical role within the R&R Heating team, responsible for overseeing and executing the installation of HVAC systems in a variety of commercial settings. This position demands a high level of expertise, leadership, and a commitment to delivering exceptional results. The ideal...

  • Commercial HVAC Foreman

    6 days ago

    Spokane, United States R&R HEATING AND AIR CONDITIONING Part time $25 - $40

    Job DescriptionJob DescriptionDescription: The Commercial HVAC Foreman Installer plays a critical role within the R&R Heating team, responsible for overseeing and executing the installation of HVAC systems in a variety of commercial settings. This position demands a high level of expertise, leadership, and a commitment to delivering exceptional results. The...

  • Retrofit HVAC Installer

    1 week ago

    Spokane, United States R AND R HEATING AND AIR CONDITIONING, INC. Full time

    Job Type Full-time Description As a Retro HVAC Installer at R&R Heating, you will play a pivotal role in executing our mission to provide top-notch, innovative HVAC solutions to our clients. This position involves assessing, installing, and maintaining HVAC systems, with a special focus on retrofitting modern systems into existing residential and commercial...

  • Retrofit HVAC Installer

    3 months ago

    Spokane, United States R&R HEATING AND AIR CONDITIONING Full time

    Job DescriptionJob DescriptionDescription: As a Retro HVAC Installer at R&R Heating, you will play a pivotal role in executing our mission to provide top-notch, innovative HVAC solutions to our clients. This position involves assessing, installing, and maintaining HVAC systems, with a special focus on retrofitting modern systems into existing residential and...

  • Retrofit HVAC Installer

    6 days ago

    Spokane, United States R&R HEATING AND AIR CONDITIONING Part time $23 - $40

    Job DescriptionJob DescriptionDescription: As a Retro HVAC Installer at R&R Heating, you will be pivotal in executing our mission to provide top-notch, innovative HVAC solutions to our clients. This position involves assessing, installing, and maintaining HVAC systems, focusing on retrofitting modern systems into existing residential and commercial...

  • HVAC Systems Technician

    1 week ago

    Spokane, Washington, United States Johnson Controls International Full time

    Join Our Team as an HVAC Systems TechnicianBenefits:~ Competitive compensation package~ Comprehensive Medical, Dental, and Vision insurance~ Health Savings Account (HSA)~ Short-Term and Long-Term Disability coverage~ Employee Assistance ProgramKey Responsibilities:As an HVAC Systems Technician, you will:1. Conduct system commissioning utilizing advanced...

  • Commercial HVAC Technician

    1 week ago

    Spokane, Washington, United States R&R HEATING AND AIR CONDITIONING Full time

    Job OverviewAt R&R Heating and Air Conditioning, we pride ourselves on our reputation for trust and quality service in the HVAC industry. Our success is driven by our dedicated team, and we are eager to welcome skilled professionals who share our commitment to excellence.As a Commercial HVAC Installer, you will play a crucial role in delivering top-notch...

  • Commercial HVAC Technician

    1 week ago

    Spokane, Washington, United States R&R HEATING AND AIR CONDITIONING Full time

    Job OverviewAt R&R Heating and Air Conditioning, we pride ourselves on our solid reputation built on trust, quality, and a steadfast commitment to our clients. Our strength lies in our dedicated team, and we are seeking skilled professionals to enhance our workforce. As a Commercial HVAC Installer, you will play a vital role in delivering exceptional HVAC...

  • Commercial HVAC Installer

    1 week ago

    Spokane, United States R AND R HEATING AND AIR CONDITIONING, INC. Full time

    Job Type Full-time Description Our reputation in Spokane and beyond is built on trust, quality, and an unwavering commitment to our clients. We believe our strength lies in our team, and we're looking for like-minded professionals to grow with us. With R&R Heating, you're not just starting a job; you're kickstarting the career of your dreams. As a Commercial...

  • Commercial HVAC Installer

    3 months ago

    Spokane, United States R&R HEATING AND AIR CONDITIONING Full time

    Job DescriptionJob DescriptionDescription:Our reputation in Spokane and beyond is built on trust, quality, and an unwavering commitment to our clients. We believe our strength lies in our team, and we're looking for like-minded professionals to grow with us. With R&R Heating, you're not just starting a job; you're kickstarting the career of your...

  • Commercial HVAC Installer

    6 days ago

    Spokane, United States R&R HEATING AND AIR CONDITIONING Part time $23 - $35

    Job DescriptionJob DescriptionDescription: Our reputation in Spokane and beyond is built on trust, quality, and an unwavering commitment to our clients. We believe our strength lies in our team, and we're looking for like-minded professionals to grow with us. With R&R Heating, you're not just starting a job; you're kickstarting the career of your...

  • Residential New Construction HVAC Foreman

    6 days ago

    Spokane, United States R&R HEATING AND AIR CONDITIONING Full time $28 - $40

    Job DescriptionJob DescriptionDescription:Be part of a growing company serving Spokane for over 35 years.We’re always looking for the best-performing, skilled, and professional team members. We offer a comprehensive benefits package designed to meet the needs of all our team members. If you’re looking for a career at an extraordinary company in a great...

HVAC Office Manager

2 months ago

Spokane, United States Clines Air Conditioning Full time
Job DescriptionJob Description

JOB SUMMARY:
Our Office Manager is retiring Join our dynamic team at Cline's AC Professional as an Office Manager, where your role is crucial to our success We're committed to fostering employee growth and helping you achieve your personal and professional goals. In this pivotal position, you'll manage the day-to-day operations, ensuring our office runs smoothly and efficiently. You'll collaborate with field supervisors, dispatch technicians, handle invoicing, and maintain customer relationships. Your leadership will be vital in coordinating payroll, benefits, and vendor management, all while keeping our office environment organized and stocked. If you're passionate about making a difference and growing with a supportive company, we want to hear from you

ABOUT US:
Since 1988, Cline's Air Conditioning has been the trusted name in commercial HVAC services across Spokane, WA. As a veteran and family-owned business, we take pride in our commitment to excellence, integrity, and community. Over the years, we've built a reputation for delivering top-notch service, and now, we're expanding into the residential sector to meet the growing needs of our community.


CORE RESPONSIBILITIES

Scheduling and Coordination

  • Collaborate with the field supervisor to identify committed jobs and build the schedule.
  • Outline jobs and dispatch technicians; provide approval for repairs or contact customers for immediate repair approvals.
  • Follow up with customers regarding scheduling, job updates, and repair pricing.

Invoice Management

  • Review invoices from previous jobs, add missing details, or clarify information for processing.
  • Customize invoices in QuickBooks as needed to meet customer billing requests.
  • Customize billing procedures and complete paperwork for project billing, especially for subcontractor jobs (monthly basis).
  • Review processed invoices and release them for mailing or emailing to customers.

Customer Service

  • Answer phones and emails, schedule customer jobs, and address inquiries.
  • Address issues with insurance, employees, customers, and vendors.

Payroll and Financial Management

  • Process payroll, payroll tax deposits, and 401K contributions weekly.
  • File prevailing wage forms for jobs as needed.
  • Approve bills, release, and sign checks for payments.

Office Management

  • Keep the office stocked with necessary supplies.
  • Maintain a clean and organized office environment.
  • Manage vendor relationships and coordinate with them as needed.
  • Coordinate employee benefits.
  • Keep files organized and filed properly.

  • Manage incoming and outgoing mail.

QUALIFICATIONS

  • High school diploma or equivalent; Associate's or Bachelor's degree in business administration or a related field is preferred.
  • Minimum of 3-5 years of experience in an office management role, preferably within the HVAC or similar industry.
  • Proven experience with scheduling, dispatching, and managing field technicians.
  • Proficiency in QuickBooks and other accounting software.
  • Strong computer skills, including Microsoft Office Suite (Word, Excel, Outlook).
  • Familiarity with HVAC systems and terminology is a plus.
  • Experience with payroll processing and benefits coordination.
  • Positive attitude, willingness to learn, and a strong work ethic.
  • Excellent organizational and multitasking abilities.
  • Strong attention to detail and accuracy.
  • Ability to manage and prioritize multiple tasks and deadlines.
  • Able to work independently or as an active member of a team.
  • Good interpersonal skills and communication with co-workers, customers, and vendors.
  • Must be reliable, clean-cut, prompt, and a self-starter. Regular attendance is a must.


BENEFITS & CULTURE:

  • $50,000 and $65,000 annual salary DOE plus incentives and a bonus structure
  • Medical, dental & vision insurance
  • Holidays & PTO
  • 401K
  • Ongoing training
  • Goal setting mentorship
  • Ability to advance to any position within the Company provided the employee shows continued interest in learning and has completed the required training for advancement.
  • A family. This is last on the list because it’s most important. We care about our team and expect you to bring that same caring when you join. We do a lot more than just work together. You’ll come to love our company outings, and you’ll build life-long friendships at Cline’s because we ARE family.

OUR MISSION:

Setting the standard in the HVAC industry by delivering unparalleled quality, technology, and customer service excellence.

OUR VISION:

Creating opportunities for our employees and communities.

OUR CORE VALUES:

  • Inspirational: Everything that we do is bigger than us. We don't show up to work every day JUST for ourselves, we show up to make our team more impactful, create the best solutions for our customers, and chase our potential.
  • Disciplined: We do the things we say we are going to do. Without exception. Discipline starts at the individual level, so we train every day in order to continue learning and growing.
  • Accountable: We hold ourselves and our teams accountable to their goals because we know that true growth doesn't happen by accident. Extreme accountability yields extraordinary results.
  • Transparent: We have big goals, and we are moving quickly. Our team has transparency into the priorities of our clients, teams, and organizations to prioritize the work that gets closer to our goals.
  • Aligned: We only hire growth-oriented individuals because we know that our business can't grow if our people aren't growing. Then we align our business goals with every team member's personal, professional, and financial goals - when our team wins, the company wins.


#hc127657