Office Associate

7 days ago

New Haven, United States All Our Kin LLC Full time
Job DescriptionJob Description

*****PLEASE INCLUDE A COVER LETTER*****


Position Title: Office Associate (Bilingual Spanish is required)

Reports to: New Haven Site Director

Position Status: Full-Time

Location: New Haven, CT (This is not a remote position)

Salary: $45,000 to $52,000

Target Start Date: Spring 2024


About All Our Kin

All Our Kin is a nationally recognized nonprofit organization that trains, supports, and sustains family child care educators to ensure that children and families have the foundations they need to succeed in school and in life. At All Our Kin, we support family child care educators at every stage of their development - from parents and caregivers to professional educators and business owners - using a strength-based, high-touch approach.

We serve over 850 family child care educators with networks representing five Connecticut cities and New York City, in addition to the surrounding communities. Through our programs, family child care providers succeed as early childhood educators and small business owners; parents have access to high-quality, affordable child care, making it possible for them to enter into and remain within the workforce; and infants and toddlers gain the enriching experiences that prepare them to succeed in school and in life. We have built this model with an intentional commitment to examining racial, gender-based, and socioeconomic inequities and to working against systems of oppression to support equitable opportunities, outcomes, and mobility for all our caregivers, children, and families.

All Our Kin is recognized as a national model and has been proven through quasi-experimental

studies to raise the quality, availability, and sustainability of family child care. In addition to growing our networks, we also act as the leading advocate for family child care and provide technical assistance to a broad range of communities nationally. To learn more about our work, please visit www.allourkin.org.

All Our Kin recognizes that diversity and opportunity are fundamental to children's lives and to

our work, and we seek to build a team that reflects the diversity we celebrate in our nation and

community. We welcome and encourage all qualified applicants who share our vision, as we want to engage all those who can contribute to our work and this mission. We encourage individuals of all backgrounds to apply for this position, and we do not discriminate on any basis prohibited by applicable law.

What You Will Do

Office Management

  • Ensure the New Haven office is running smoothly, has all necessary resources, and is a welcoming place for guests and community partners.
  • Answer phones and welcome visitors in a professional manner.
  • Check the post office box every other day. Receive, sort and distribute incoming mail and prepare outgoing mail and packages.
  • Complete administrative tasks, including but not limited to ordering supplies, coordinating deliveries and pickups, making copies, maintaining a clean and organized office space.
  • Use the company credit card to make office purchases. Track and code office expenses and submit receipts and credit card reports to the Finance team.
  • Prepare and set up for events and classes, breakdown and clean meeting rooms after use.
  • Communicate office closings to local news outlets in the event of extreme weather.
  • Coordinate with vendors that provide office maintenance. For ex: copy machine service, office suppliers, signage, technology support, utility companies, etc.
  • Maintain a clean and professional office environment, ensuring a neat, organized and well-stocked workspace.

Assist All Our Kin Direct Service Programs

(Direct Service Programs = EHS, Garden, Ed & Business Coaching, Provider Showcase, Learning)

  • Coordinate with site and program Directors to streamline communication with internal and external stakeholders.
  • Receive donations, recognize donors and distribute marketing and development materials.
  • Order food for staff lunches, various events and coordinate staff appreciation efforts.
  • Provide as-needed support to the staff members located at the New Haven office.
  • Schedule and record events and meetings on internal Google calendar.
  • Assist in setting up events and training, ordering food, preparing materials and all follow up.
  • Responsible for data entry. For example: entering educator information into Salesforce, registering educators for various workshops, updating donor information.
  • Print out forms and assist educators in accessing community resources.
  • Support educators with the renewal of their Child Development Associate (CDA).
  • Other program support as needed.

Who You Are

  • Believes in the All Our Kin mission and has a deep commitment to the goal of making high-quality early care and education available to all children.
  • Bilingual in Spanish and English, comfortable with written translation and interpreting a plus.
  • Exhibits a strong ability to build relationships with diverse stakeholders.
  • Possesses excellent written and interpersonal communication skills.
  • Is proactive, highly organized, and takes initiative to achieve goals.
  • Enjoys collaborating and working as part of a team.
  • Demonstrates a keen eye for detail and the ability to multitask in a fast-paced environment.
  • Is willing to learn and creatively problem-solve.
  • Demonstrates a high degree of discretion in dealing with confidential information.
  • Has strong computer skills, particularly with Word and Excel.
  • Has a minimum of an Associate’s degree or equivalent experience; Bachelor’s degree preferred.
  • Is available and willing to work some early mornings, evenings, and weekends.

What You Can Expect

All Our Kin is an innovative, high-impact organization that empowers a growing number of family child care educators, children, and families to succeed. As we scale All Our Kin’s reach, we strive to maintain the collaborative, values-centered environment that is our hallmark and to continually invest in the backbone of our organization: our talented, mission-driven team.

All Our Kin is an equal-opportunity employer that recognizes that diversity and opportunity are fundamental to children’s lives and our work. We offer competitive salaries and benefits, a flexible schedule, and the opportunity to work with a team of skilled, motivated, and committed professionals.

Some of the benefits we offer to our staff members include, but are not limited to:

● Competitive salary commensurate with experience

● Medical, Dental and Vision Insurance

● Vacation time: five weeks paid annual vacation as well as federal holidays and a

winter recess (typically December 24 – January 1)

● Retirement Plan - All Our Kin offers a 403(b) plan with employer matching

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