Executive Assistant to CEO

3 weeks ago

Foster City, United States RSI Full time
Job DescriptionJob DescriptionGrowing start-up software company seeking an Executive Assistant to support the CIO and CEO. Company has excellent benefits, and offers a great base salary with bonus and stock options. If you're looking to apply your skills and build a thriving, rewarding career, please apply with usResponsibilities:
  • Directly support all aspects of the CIO and CEO's daily work routine.
  • Manage calendars, including scheduling meetings, appointments, speaking engagements, and domestic or international travel arrangements.
  • Act as a liaison between the CEO, staff, and the public.
  • Coordinate work with other staff as needed, playing a key role in staff coordination within and outside the department.
  • Monitor and communicate projects and programs, providing coordination.
  • Assist in processes such as project planning, intake, prioritization, initiation, execution, and training. Foster collaboration among end-users and key stakeholders.
  • Help coordinate the work of different groups and provide administrative support for governance meetings.
  • Assist the CEO in developing presentations and white papers for both internal and external audiences.
  • Determine priority matters for the CIO, redirecting or personally handling matters as appropriate.
  • Keep the CIO informed of time-sensitive and priority issues, ensuring appropriate follow-up.
  • Perform office management duties.
  • Sort and triage mail; maintain email and other address directories.
  • Compose and prepare routine correspondence for the CIO’s signature.
  • Schedule departmental meetings and assist in the preparation and distribution of meeting agendas and materials.
  • Transcribe source material, prepare documents, reports, tables, and charts; distribute as appropriate.
  • Prepare, reconcile, and submit expense reports.
  • Maintain both paper and electronic filing systems.
  • Handle confidential and sensitive information.
  • Attend meetings, take notes, and prepare initial drafts of minutes and summaries.
  • Complete special projects, including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
  • Perform additional and/or alternative duties as assigned from time to time, including supporting other departments or executives as needed.

Qualifications
  • Bachelor's degree or equivalent experience
  • Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
  • Communication skills, written/verbal
  • Ability to prioritize and meet deadlines Keep information confidential
Recruiting Solution Incorporated (RSI) is a minority woman-owned search firm specializing in connecting accounting, finance, human resources, and administrative professionals with early start-ups, as well as private and public companies across all industries. When you choose to work with RSI, rest assured that you will be working with confident and dedicated recruiters who prioritize your career interests above all else. We take the time to genuinely listen to your career goals and objectives, ensuring that our job opportunities perfectly align with your aspirations. Our services go beyond the norm, offering a personal touch that includes meticulous resume proofreading and editing, invaluable interview advice and tips, constructive feedback after your interviews, and most importantly, skillful negotiation to secure the best offer package on your behalf – all at absolutely no cost to our candidates.We are an Equal Opportunity Employer that cares about diversity and inclusivity. We foster an environment that celebrates individuality and enables you to be your best self. As an equal opportunity employer, we welcome all applicants regardless of gender identity or expression, sexual orientation, national origin, religion, marital status, veteran status, age, disability, or race.

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