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Administrative Assistant, Events Team

2 months ago

Austin, United States CIRCUIT OF THE AMERICAS LLC Full time
Job DescriptionJob DescriptionDescription:

Administrative Assistant, Events Team (Full-Time)

Circuit of The Americas (COTA) is a 365-entertainment destination for world-class events located in Austin, TX. The sports and entertainment portfolio at COTA is unmatched in the country with Formula 1 US Grand Prix, NASCAR and MotoGP attracting global fans during championship races on the famed Circuit and Live Nation producing over 30 headline concerts every year at the Germania Insurance Amphitheater


Job Description:

The Events Team at Circuit of The Americas is seeking an administrative assistant to join our fast-paced, exciting workplace. The ideal candidate is efficient, detail-oriented, and is skilled in managing multiple projects at once. This candidate will be reporting to the Director of Events.


Essential Functions:

  • Assist the Events team with administrative support on day-to-day operations
  • Prepare and distribute client documents
  • Prepare internal documents for major races
  • Schedule client meetings and site tours on behalf of the Event Sales Manager
  • Assist with vendor management and record keeping for Fan Engagement Activations
  • Act as liaison between Events team and Sales team
  • Oversee the Events Team internship and part-time coordinator program scheduling
  • Perform varies duties as assigned by the Director of Events


Requirements:

Job Requirements

  • Associate’s Degree; Bachelor’s Degree a plus
  • Past event experience a plus
  • Past administrative experience a plus
  • Ability to work flexible hours as needed for event schedules and extended hours during events (18-20 hours per day) in any weather elements.

Knowledge, Skills, and Abilities:

  • Superior written and verbal communication skills
  • Flexibility is required to work with others in a variety of circumstances
  • Exemplify strong organizational skill with ability to problem solve and work independently in a fast-paced environment
  • Must have a service-oriented mindset and great attention to detail
  • Proficient in Microsoft Office

Physical Demands and Work Environment:

  • Ability to stand, sit, use of hands to handle, or feel, reach with hands and arms.
  • Ability to lift and/ or move up to 25 pounds.
  • Ability to squat, bend, twist, push/pull.
  • Ability to stand/walk for long periods.
  • Work in extreme environments outdoors throughout the year.
  • The noise level in the work environment is usually moderate but can be loud during events.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

EQUAL EMPLOYMENT OPPORTUNITY:

COTA strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.