Event Coordinator

1 month ago

Chicago, United States Blue Plate Catering Full time
Job DescriptionJob DescriptionDescription:Job Title: Event Coordinator Department: Sales

FLSA: Salaried, Non-Exempt Status: Full Time

Reports to: Sales Manager


Customary Days: Sunday - Saturday

Customary Hours: 40 hours per week; varies to include evenings, holidays, and extended hours as business requires


Position Summary

The Event Coordinator is responsible for providing sales support to assigned Sales Consultant in achieving budgeted sales goal. Enhance the client relationships and be a brand ambassador for the organization.


Essential Functions:

  • Support Sales Manager to ensure inquires and leads are responded to in an enthusiastic and timely manner, new business is sought out through networking and prospecting, prospects are converted to clients, and clients expectations are met through effective communication, event planning, and service.
  • Create a culture of no client should be a one-time client.
  • Ensure accurate and comprehensive files are maintained with proposals and clients.
  • Manage event production to include but not limited to: proposal writing, menu development, equipment and logistics, and CaterXpert data management and Profitability Goals.
  • Partner with Operations and Service Departments to ensure events are correctly prepared for and executed. Provide recommendations to enhance processes and create efficiencies.
  • Adhere to internal event production paperwork deadlines to include Event Supervisor Packs, tastings and production meetings.
  • Attend weekly production meetings.
  • Work closely with Culinary in the development of quality, creative and timely presentations, tastings and proposals.
  • Partner with Accounting/Billing Department to ensure compilation of accurate final billing and the collection of accounts receivable.
  • Attend and work Blue Plate functions as needed.
  • Maintain an exemplary level of confidentiality when dealing with sensitive issues.
  • Develop a holistic understanding of the Blue Plate Vision.
  • Effectively interface with client in in the absence of Sales Manager.
  • Perform other relevant tasks as required by management.


Requirements:

Education and Experience: The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • Associate’s degree in Business Administration, Marketing, Hospitality or related industry. Bachelor’s degree preferred.
  • Minimum 2 years of experience in the hospitality industry preferred.
  • Basic knowledge of off-site catering and event operations.
  • General interest in food, menu design, and creative event development.

Essential Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactory. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Ability to demonstrate strong affinity for Blue Plate’s mission: Our mission is to “care more” for others through food and service experiences that turn our partner’s vision into reality.
  • Ability to identify and resolve issues and alert leadership when needed.
  • Ability to function independently and intuitively in a fast-paced environment.
  • Excellent verbal and written communication skills with the ability to prepare and deliver clear, concise reports and presentations that are understandable by the target audience.
  • Highly organized with strong attention to detail.
  • Demonstrated initiative; results oriented and entrepreneurial minded.
  • Strong project management experience and ability to manage on-going multiple priorities.
  • Ability to interact with diverse groups and foster a cooperative work environment.
  • Ability to manage confidential information and maintain its integrity.
  • Strong computer skills that include proficiency with MS Office and Google applications, Catering and CRM software.
  • Local travel is required.


Language Skills

Ability to read, write and speak English proficiently. Bilingual skills preferred.


Physical Demands: The physical demands describe here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

  • While performing the duties of this job, the employee is regularly required to talk or hear.
  • Possess the ability to fulfill and any all office activities normally expected in an office setting, to include, but not limited to: remaining seated for periods of time to perform computer entry, participating in filing activity, lifting and carrying office supplies (paper reams, mail, etc.)
  • The employee must occasionally lift and/or move up to 20-25 pounds.
  • At times, may require more than 40 hours per week to perform the essential duties of the position.
  • Fine hand manipulation (keyboarding).

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • While performing the duties of this job, the employee may be exposed to weather conditions prevalent at the time.
  • The noise level may include that of a combination of both a typical restaurant and office environment.

Blue Plate Catering is an Equal Employment Opportunity employer. Candidates are considered for employment with Blue Plate Catering without regard to their race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other classification protected by applicable federal, state or local law.

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