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Three Oaks Hospitality
3 months ago
Three Oaks Hospitality’s collection of community-driven restaurants and bars includes: Steelbach, M.Bird, Stones Throw, Ro, Jekyll, The Fold, Lily’s Sweet Treats, BAR AW, Butcher n’ Barbeque, Champagne Porch, and Kipos. With over 500 employees and an ever-growing collection of concepts, Three Oaks Hospitality continues to expand its portfolio with a mission to create memorable moments within their spaces, inspired by creativity and encouraged curiosity.
Job Summary:
We are seeking a highly organized and proactive Operations Administrative Assistant to join our team. The ideal candidate will play a crucial role in coordinating various operational tasks, ensuring seamless communication between departments, and supporting the smooth running of our restaurant concepts.
Supervisory Responsibilities:
None.
Duties/Responsibilities:
- Coordination with GMs: Work closely with General Managers at the restaurants to order supplies, including pens, merchandise, menu boards, and stickers.
- Menu Management: Input all menu edits from chefs to update menus. Ensure all menu changes are up-to-date online by assigning tasks in Asana to the appropriate team members.
- Menu Approval: Obtain approval from chefs on all menu designs once completed.
- Signage Management: Oversee all signage needs for all restaurant concepts, ensuring timely submission of printing documents to the printer, picking up prints, and delivering them to the appropriate locations.
- OptiSigns Management: Manage OptiSigns for all restaurant concepts, ensuring content is updated and functioning properly.
- Weekly Specials: Input weekly lunch specials into Asana and upload them to OptiSigns every Monday.
- Monthly Lunch Omakase Coordination: Reach out on the 20th of each month to collect the lunch omakase details for Ro, coordinating with the team via Asana.
- Sourcing Needs: Source all concept needs, including pens, menu books, stickers, labels, signs, and merchandise.
- Cocktails That Care Coordination: Manage the Cocktails That Care initiative, ensuring websites are updated, and all teams have the necessary handouts and ingredients.
- Event and Holiday Specials Coordination: Work with all concepts to coordinate specials for big events and holidays.
- Liaison Role: Act as the point of contact between General Managers, Marketing, Operations, and Chefs.
- Business Cards: Order business cards and coordinate the design process.
- Reordering Supplies: Responsible for re-ordering necessary items for each restaurant concept.
- Weekly Menu Orders: Coordinate weekly menu orders for each concept, ensuring timely reordering and printing of menus as needed.
Required Skills/Experience:
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite and familiarity with project management tools.
- Ability to multitask and prioritize tasks in a fast-paced environment.
- Attention to detail and problem-solving skills.
- Experience with social media platforms and content approval processes is a plus.
- Proactive mindset with the ability to take initiative and work independently.
- Hospitality experience is preferred.
Education:
- High School Diploma or equivalent required.
- 2-4 years of experience in a marketing support role
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
Benefits:
- Generous paid time off
- Medical, dental, vision, life
- 401(k) with company match
- Employee Discount
- Referral Program
- Flexible Schedule
- Paid Training
- Free Parking
