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Executive Assistant

4 months ago

Naperville, United States Counseling Works Full time
Job DescriptionJob DescriptionSalary: $20-22 per hour

Are you a proactive problem-solver with a knack for operational efficiency? Do you thrive in a dynamic environment where you can make a tangible impact? We're seeking an Executive Assistant who is driven, operationally focused, and ready to take on challenges with a growth mindset.


Who We Are:
Counseling Works is a thriving private therapy practice with offices located in Naperville, Frankfort, Lemont, and Shorewood, Illinois. We are an established group practice with a strong reputation and are excited to add an Executive Assistant to our team.


As an organization, we place focus not only on our clients, but on our professionals as well. With openness and collaboration at our core, we recognize the needs of our employees, and work to create a positive work life balance. Through therapy, we believe that ongoing happiness and a better life are possible, and we feel privileged to offer this type of support to our communities. 


Why Consider This Role:
In this role, you'll be the right hand to our Owner & Founder, tackling day-to-day tasks with precision and initiative. You'll play a pivotal role in our administrative team, collaborating on company-wide initiatives and driving operational excellence. Supported by management and a stable work environment, you'll have the opportunity to showcase your skills and deliver top-notch work consistently.

This is more than just a part-time position; it's a chance to grow and advance within our organization. If you're ready to bring your operational expertise to the table and make a real difference, we want to hear from you. 


What You’ll Do:

  • Represent Counseling Works with warmth and professionalism
  • Calendar and event management for Owner & Founder
  • Facilitate communication between Owner & Founder and staff, vendors, or external sources
  • Clerical and administrative support to Owner & Founder, including inbox management, meeting recording, and project tracking
  • Collaborate with team members on company wide projects or initiatives
  • Consistently work to achieve goals, and provide high quality work
  • Other general administrative tasks to be determined, or as assigned 


Knowledge, Skills, Abilities:

  • Warm, open and collaborative personality, willing to engage with others daily
  • Operationally focused with the ability to anticipate problems or goals, and troubleshoot to solve problems independently and proactively
  • Communication and interpersonal skills necessary to interact on a daily basis with internal/external individuals in various circumstances in person, on the phone and in writing
  • Excellent organizational skills necessary to efficiently prioritize and complete a variety of tasks 
  • Strong attention to detail
  • Have a personal and business-related growth mindset
  • Proficient at Excel and G-Suite apps (Gmail, Google docs, spreadsheets, forms, etc.), using Apple Products (Ipads, Macs, Iphone), client management type software, basic level skills in the use of PowerPoint.
  • Working knowledge of the mental health field, confidentiality for patient health information, and HIPAA-compliance
  • Be resourceful, a self-starter, proactive communicator, and team-oriented
  • Ability to work productively, both remote and in-person


What You’ll Get:

  • Competitive compensation commensurate with level of experience; $20-22/hr
  • Opportunities for career advancement
  • Collaborative and supportive team environment
  • Comfortable and well decorated office space
  • Contributions to monthly premiums for group healthcare plan
  • Flexible vacation policy, including paid time off accrual
  • 401K company matching retirement plan


Reports to: Owner & Director Kristen Breese


Schedule: 15-20 hours per week, Part-time, Hybrid (remote and in-person)


Education & Experience Requirements:

  • Minimum of bachelor level collegiate degree in healthcare, office administration, human resources, hospitality, marketing or similar field; Preference given to master's level education
  • Minimum 3 years of experience in a general office environment with gradually increasing responsibility or equivalent experience.
  • Prior mental health experience is a plus but not required


Compensation

  • $20-22/hour


License / Certifications:

  • Not Applicable